Maxonic Inc. is hiring: Executive Assistant in Santa Clara

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Maxonic maintains a close and long-term relationship with our direct client. In support of their needs, we are looking for an Executive Assistant.

Job Description

Job Title: Executive Assistant

Job Location: Santa Clara, CA

Work Schedule: On-site

Rate: $38, Based on experience.

Responsibilities

• The client is seeking a highly resourceful and polished Executive Assistant to support senior executives in a dynamic, fast-paced environment.
• The ideal candidate is proactive, detail-oriented, and thrives under pressure while maintaining a high level of professionalism and confidentiality.
• This role requires excellent judgment, strong communication skills, and the ability to manage multiple priorities seamlessly.

Key Responsibilities

• Provide strategic calendar management in a rapidly changing environment across multiple time zones.
• Coordinate logistics for in-person and virtual meetings, including room bookings, catering, and technical setup.
• Manage complex travel arrangements, ensuring a seamless end-to-end experience.
• Prepare and distribute meeting agendas, presentations, and other materials.
• Complete critical aspects of deliverables and special assignments by setting objectives, managing timelines, and collaborating across teams.
• Organize logistics for off-site meetings and support department-wide events as needed.
• Handle a wide range of administrative tasks and communications with discretion and accuracy.
• Serve as a liaison between executives and internal/external stakeholders, including customers, vendors, and visitors.
• Perform additional duties and special projects as assigned.

What You’ll Bring

• Bachelor’s Degree required.
• Minimum of 5+ years of experience supporting C-level executives in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, Skype for Business).
• Excellent verbal and written communication skills.
• High level of professionalism and ability to handle confidential information with discretion.
• Strong organizational skills with the ability to prioritize multiple tasks and maintain attention to detail.
• A proactive, results-oriented mindset with a strong sense of ownership.
• Outstanding interpersonal skills and a collaborative team spirit.
• This is an onsite role, requiring presence in the office at least 4 days per week.
• You’ll be part of a collaborative, high-performing team within a leading digital innovation company.

About Maxonic

Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients.

Interested in Applying?

Please apply with your most current resume. Feel free to contact Manish Rajput (manish@maxonic.com / (408) 684-6911) for more details.