Business Office Assistant Job at Inside Higher Ed in Ewing Township

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Job Title: Business Office Assistant - Full-Time - Hybrid Eligible

Overview

The Sustainability Institute is a dynamic “think and do” tank managing the award-winning Sustainable Jersey Certification Program and a growing portfolio of grant-funded initiatives. We partner with state agencies, nonprofits, and industry leaders to promote best practices that empower communities to take action on sustainability, resiliency, and climate solutions.

Main Responsibilities

Financial Management

• Assist business manager in processing accounts payable and accounts receivable transactions such as requisitions, purchase orders, invoices, and credit card statements.
• Collate documentation to meet grant reporting requirements.
• Generate financial reports from online financial systems such as Oracle or Quick Books.
• Process payroll for contingent workers via ADP.
• Maintain the Institute’s online filing systems to provide easy access to financial records.

Event Support

• Assist the Business Manager with event ticket sales, processing purchase orders, and reconciling payments.
• Process and manage conference supply orders.
• Packing and unpacking event materials.
• Attend events to assist with set-up/take-down, registration and other duties as assigned.

Administrative Functions

• Coordinate employee onboarding, including assigning computers, ordering telephones or access codes, arranging office space, ordering business cards, issuing keys, and adding employees to copy machines.
• Processing staff travel requests and reimbursements, including creating annual and conference-specific travel requests, verifying reimbursement accuracy, and confirming grant payment accounts with the Business Manager.
• Scheduling meetings including, securing appropriate locations, ordering a/v equipment, and refreshments, securing parking passes.

Office Operations

• Manage office supplies and equipment including maintaining inventories and ordering items for general operations or to support conferences and events.
• Maintain office printers, including scheduling repairs, ordering supplies, and assisting staff with cartridge replacements.
• Track computer inventory and prepare orders in coordination with the Business Manager, ensuring proper payment coding via TCNJ systems.
• Process TCNJ work orders to support staff needs.

Required Qualifications

• High school diploma or equivalent.
• 5+ years of experience in administrative, office support, or financial roles.
• Familiarity with basic financial processes such as budgeting, procurement, accounts payable/receivable, and financial reporting.
• High proficiency in Microsoft Excel.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment with attention to detail and accuracy.
• Ability to respond to inquiries from vendors, contractors, funders, TCNJ departments and coworkers to resolve issues in a responsive and positive manner.
• Problem-solving skills and the ability to work both independently and collaboratively.

Preferred Qualifications

• Associate degree or higher in Business Administration, Accounting, or a related field.

Employer Qualifications

• Final offer of employment is contingent upon the successful completion of a background check and reference checks.

About The College of New Jersey (TCNJ)

The College of New Jersey is a highly selective institution with a long-standing reputation. It offers a range of programs and is recognized for academic excellence.

Application Instructions

Qualified candidates should submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable candidate is selected.

Work Location

Forcina Hall - Sustainability Institute, 2000 Pennington Rd, Ewing Township, NJ 08628