Washington State ESD
Executive Assistant - Charter School Commission
Washington State ESD, Seattle, Washington, us, 98127
Overview
EXEMPT JOB ANNOUNCEMENT
Executive Assistant - Charter School Commission
Salary: $75,000 - $88,000
Open Until Filled - Applications will be reviewed every Friday
The Washington State Charter School Commission (CSC) seeks to fill an Executive Assistant in the Commission. This full-time permanent position is based in Olympia, Washington. This position may be eligible for partial telework after onboarding/training is complete. Telework is a combination of in-building and off-site days.
The Washington State Charter School Commission (Commission) is an independent state agency. Our mission is to authorize high-quality charter public schools, especially those designed to expand opportunities for students historically underserved in public education, and to ensure the highest standards of accountability and oversight. The Commission is guided by its Educational Equity Policy: we hold both a moral and legal obligation to cultivate schools where socio-economic status, race, gender, language, sexual orientation, national origin, and disability do not predict academic or life outcomes. Educational equity benefits all students and strengthens communities.
Candidates are strongly encouraged to visit www.charterschool.wa.gov to review the Commission’s Strategic Plan and Educational Equity Policy.
MISSION
To authorize high-quality charter public schools and provide effective oversight and transparent accountability to improve educational outcomes for at-risk students.
VISION
Foster innovation and ensure excellence so that every student has access to and thrives in a high-quality public school.
Position Overview Reporting to the Executive Director, the Executive Assistant provides high-level, confidential support to the Commission’s leadership, Commissioners, and staff. This role ensures that agency operations, communications, and meetings are well-organized, transparent, and equity-centered.
Because the Commission is a small agency with statewide impact, the Executive Assistant must bring strong organizational skills and a builder mindset — someone who designs and improves systems, manages multiple priorities, and collaborates effectively with diverse partners. The role requires adaptability, discretion, and a commitment to equity in practice.
Key Responsibilities
Act as the Executive Director’s liaison, responding to phone and email inquiries from agency partners and staff, parents, community partners and other state agencies about the Commission.
Coordinate and manage office operations
Provide support in organizing and operating the Commission office
Purchase office supplies, manage inventory and reporting. Understand and keep apprised of procurement and purchasing rules and regulations.
Assure the Executive Director and staff are fully prepared or updated before and after scheduled meetings on matters to be considered
Provide calendar management support to the Executive Director and Commission members.
Organize and maintain program records in accordance with the Public Records Act. Coordinate filing systems and archiving of key documents in accordance with state regulations. Manage public records requests for the agency.
Coordinate the planning and organizing of in-person and virtual meetings, workshops, and conferences for the Commission, including:
Pursuing and securing venues for future Board meetings, within state fiscal guidelines and in consideration of Commission needs and preferences;
Making travel arrangements for Executive Director, staff, and Commission members including itineraries, preparing meeting authorizations / travel authorization, and processing reimbursements;
Arranging for the meeting facility, catering, equipment and member / staff accommodations;
Preparing and distributing meeting packets and materials; responsible for quality control and publishing of meeting materials online and hardcopy
Responsibility for ensuring all public comment to the Commission is delivered according to published timelines
Developing and disseminating public meeting notices, developing the yearly calendar, coordinating and composing the meeting agenda and establishing timelines;
Recording, transcribing, and distributing minutes
Preparing and completing meeting expense forms
Writing and communication
Develop and edit program bulletins and memos, newsletters, web pages, the Commission’s website, reports (surveys, program evaluations, legislative reports, staffing papers, etc.) and other publications. Ensure documents are successfully routed through the agency for approval prior to publishing.
Perform complex tasks such as mail/merge and sorting, integrating text with graphics; use spreadsheet and database software to develop and maintain records, prepare complex spreadsheets involving the development of formulas; use presentation software such as PowerPoint to combine files to create reports, use graphics software and recommend appropriate display of information.
Serve as the agency’s Rulemaking Coordinator
Support cross-functional project and emerging needs
Additional responsibilities in alignment with agency priorities
Required Qualifications
At least five (5) years of progressively responsible administrative experience, with two (2) or more years supporting a director or executive-level administrator. We value experience gained in community, nonprofit, tribal, or other equity-centered environments.
Demonstrated ability to advance equity, transparency, and inclusion in administrative, communications, and scheduling contexts.
Commitment to fostering a positive work culture and environment.
Strong time, resource, and project management skills; ability to manage multiple competing priorities.
Excellent communication skills, with the ability to generate accessible, equity-centered materials.
Demonstrated ability to adapt and co-create systems in evolving or small-agency contexts, ensuring they are inclusive, transparent, and sustainable.
Proficiency in Microsoft Office Suite and willingness to learn new tools.
Experience supporting fiscal processes, such as reimbursements and account processing.
Ability to work varied schedules, including evenings, weekends, and travel.
Desired Qualifications
Bachelor’s degree or equivalent experience in business/public administration or related field.
Experience in a nonprofit, tribal, or equity-centered environment.
Knowledge of Washington State government contracting, purchasing, travel, and meeting regulations.
Experience working with boards, elected/appointed officials, or governing bodies.
Familiarity with state rulemaking and public disclosure processes.
Understanding of the Open Public Meeting Act and public disclosure laws and regulations
Compensation The annual compensation for the position is $75,000 - $88,000 per year and depends upon experience, educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health, dental and life insurance, retirement and an optional deferred compensation program. Please note health benefits information is available from the Health Care Authority and retirement plan information from the Department of Retirement Systems. This position serves at the pleasure of the Executive Director and is civil service exempt. This position is not represented by a bargaining unit.
Application Process Those interested in this position must apply through Careers.wa.gov. Applications must include the following documents in MS Word and PDF format only:
A letter of interest specifically addressing the qualifications listed in this announcement.
A current résumé.
A list of three or more professional references.
Please address any questions to: Sal Salazar, Human Resources, Office of Superintendent of Public Instruction, 600 Washington Street Southeast, Olympia, Washington 98504-7200, 360-725-6278, sal.salazar@k12.wa.us
Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at (360) 725-6270 or (360) 725-6066, or e-mail hroffice@k12.wa.us.
Equal Employment Opportunity Washington Charter School Commission provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation including gender expression or identity, disability, or the use of a service animal. For accommodation information, contact the Human Resources Office at 360-725-6271 or hroffice@k12.wa.us.
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Executive Assistant - Charter School Commission
Salary: $75,000 - $88,000
Open Until Filled - Applications will be reviewed every Friday
The Washington State Charter School Commission (CSC) seeks to fill an Executive Assistant in the Commission. This full-time permanent position is based in Olympia, Washington. This position may be eligible for partial telework after onboarding/training is complete. Telework is a combination of in-building and off-site days.
The Washington State Charter School Commission (Commission) is an independent state agency. Our mission is to authorize high-quality charter public schools, especially those designed to expand opportunities for students historically underserved in public education, and to ensure the highest standards of accountability and oversight. The Commission is guided by its Educational Equity Policy: we hold both a moral and legal obligation to cultivate schools where socio-economic status, race, gender, language, sexual orientation, national origin, and disability do not predict academic or life outcomes. Educational equity benefits all students and strengthens communities.
Candidates are strongly encouraged to visit www.charterschool.wa.gov to review the Commission’s Strategic Plan and Educational Equity Policy.
MISSION
To authorize high-quality charter public schools and provide effective oversight and transparent accountability to improve educational outcomes for at-risk students.
VISION
Foster innovation and ensure excellence so that every student has access to and thrives in a high-quality public school.
Position Overview Reporting to the Executive Director, the Executive Assistant provides high-level, confidential support to the Commission’s leadership, Commissioners, and staff. This role ensures that agency operations, communications, and meetings are well-organized, transparent, and equity-centered.
Because the Commission is a small agency with statewide impact, the Executive Assistant must bring strong organizational skills and a builder mindset — someone who designs and improves systems, manages multiple priorities, and collaborates effectively with diverse partners. The role requires adaptability, discretion, and a commitment to equity in practice.
Key Responsibilities
Act as the Executive Director’s liaison, responding to phone and email inquiries from agency partners and staff, parents, community partners and other state agencies about the Commission.
Coordinate and manage office operations
Provide support in organizing and operating the Commission office
Purchase office supplies, manage inventory and reporting. Understand and keep apprised of procurement and purchasing rules and regulations.
Assure the Executive Director and staff are fully prepared or updated before and after scheduled meetings on matters to be considered
Provide calendar management support to the Executive Director and Commission members.
Organize and maintain program records in accordance with the Public Records Act. Coordinate filing systems and archiving of key documents in accordance with state regulations. Manage public records requests for the agency.
Coordinate the planning and organizing of in-person and virtual meetings, workshops, and conferences for the Commission, including:
Pursuing and securing venues for future Board meetings, within state fiscal guidelines and in consideration of Commission needs and preferences;
Making travel arrangements for Executive Director, staff, and Commission members including itineraries, preparing meeting authorizations / travel authorization, and processing reimbursements;
Arranging for the meeting facility, catering, equipment and member / staff accommodations;
Preparing and distributing meeting packets and materials; responsible for quality control and publishing of meeting materials online and hardcopy
Responsibility for ensuring all public comment to the Commission is delivered according to published timelines
Developing and disseminating public meeting notices, developing the yearly calendar, coordinating and composing the meeting agenda and establishing timelines;
Recording, transcribing, and distributing minutes
Preparing and completing meeting expense forms
Writing and communication
Develop and edit program bulletins and memos, newsletters, web pages, the Commission’s website, reports (surveys, program evaluations, legislative reports, staffing papers, etc.) and other publications. Ensure documents are successfully routed through the agency for approval prior to publishing.
Perform complex tasks such as mail/merge and sorting, integrating text with graphics; use spreadsheet and database software to develop and maintain records, prepare complex spreadsheets involving the development of formulas; use presentation software such as PowerPoint to combine files to create reports, use graphics software and recommend appropriate display of information.
Serve as the agency’s Rulemaking Coordinator
Support cross-functional project and emerging needs
Additional responsibilities in alignment with agency priorities
Required Qualifications
At least five (5) years of progressively responsible administrative experience, with two (2) or more years supporting a director or executive-level administrator. We value experience gained in community, nonprofit, tribal, or other equity-centered environments.
Demonstrated ability to advance equity, transparency, and inclusion in administrative, communications, and scheduling contexts.
Commitment to fostering a positive work culture and environment.
Strong time, resource, and project management skills; ability to manage multiple competing priorities.
Excellent communication skills, with the ability to generate accessible, equity-centered materials.
Demonstrated ability to adapt and co-create systems in evolving or small-agency contexts, ensuring they are inclusive, transparent, and sustainable.
Proficiency in Microsoft Office Suite and willingness to learn new tools.
Experience supporting fiscal processes, such as reimbursements and account processing.
Ability to work varied schedules, including evenings, weekends, and travel.
Desired Qualifications
Bachelor’s degree or equivalent experience in business/public administration or related field.
Experience in a nonprofit, tribal, or equity-centered environment.
Knowledge of Washington State government contracting, purchasing, travel, and meeting regulations.
Experience working with boards, elected/appointed officials, or governing bodies.
Familiarity with state rulemaking and public disclosure processes.
Understanding of the Open Public Meeting Act and public disclosure laws and regulations
Compensation The annual compensation for the position is $75,000 - $88,000 per year and depends upon experience, educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health, dental and life insurance, retirement and an optional deferred compensation program. Please note health benefits information is available from the Health Care Authority and retirement plan information from the Department of Retirement Systems. This position serves at the pleasure of the Executive Director and is civil service exempt. This position is not represented by a bargaining unit.
Application Process Those interested in this position must apply through Careers.wa.gov. Applications must include the following documents in MS Word and PDF format only:
A letter of interest specifically addressing the qualifications listed in this announcement.
A current résumé.
A list of three or more professional references.
Please address any questions to: Sal Salazar, Human Resources, Office of Superintendent of Public Instruction, 600 Washington Street Southeast, Olympia, Washington 98504-7200, 360-725-6278, sal.salazar@k12.wa.us
Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at (360) 725-6270 or (360) 725-6066, or e-mail hroffice@k12.wa.us.
Equal Employment Opportunity Washington Charter School Commission provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation including gender expression or identity, disability, or the use of a service animal. For accommodation information, contact the Human Resources Office at 360-725-6271 or hroffice@k12.wa.us.
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