Pivotal Ventures
Overview
Join to apply for the
Senior Executive Business Partner
role at
Pivotal Ventures . Founded in 2015 by Melinda French Gates, Pivotal expands opportunity and equality for all through high-impact investments, philanthropy, and advocacy. We accelerate social progress by removing barriers that hold people back and approach problems with optimism that progress is possible. Role Description
The Senior Executive Business Partner provides high-level strategic and administrative support to their leader, enabling them to lead effectively across the organization\'s multiple impact entities. This role works across multiple entities within the Pivotal ecosystem and supports the leader across organizational leadership, internal collaboration, technical deliverables, team management, and external relations. It ensures follow-through, prioritization, increased bandwidth, and effective coordination of engagements, work products, communications, scheduling, and travel. This position requires discretion, judgment, organizational savviness, and the ability to manage multiple projects with accuracy and care. Role Responsibilities
Executive & Strategic Support Serve as a high-discretion thought partner, applying strategic judgment and problem-solving to enhance executive effectiveness across multiple entities. Support executive engagement with governing bodies (e.g., ELT, PCC, JHRC) including coordination of materials, communications, and meeting preparation as needed. Plan and prioritize complex executive calendars, aligning with top priorities, rhythms, and strategic deliverables. Manage end-to-end logistics for leadership travel, including itineraries, bookings, and contingency planning. Maintain and leverage executive contact lists, CRM data, and key stakeholder relationships to support strategic engagement on behalf of the leader. Lead budget planning and tracking, including monitoring expenditures and surfacing key financial considerations. Oversee expense management through Workday, ensuring accuracy, timeliness, and policy compliance. Identify and implement solutions to cross-functional challenges, providing forward-thinking input to advance priorities. Drive special projects and initiatives from scoping through execution, ensuring progress and alignment with leadership objectives. Cross-Organizational Partnership Represent the assigned leader across a multi-entity philanthropic ecosystem, acting as a proxy in select settings and advancing cross-organizational priorities. Navigate organizational dynamics across entities, surface interdependencies, and ensure coordinated action. Co-lead the Executive Business Partner community of practice, fostering alignment, information sharing, peer development, and escalation of strategic issues. Team Coordination & Operations Co-create and execute departmental retreats and culture-building initiatives in partnership with the leader. Support the development of a high-performing, inclusive team culture and ensure team members have what they need to advance shared goals. Partner with the leader to support the team\'s equity & belonging efforts and identify learning opportunities that foster inclusive practices. Manage internal systems and workflows, including project tracking tools, SharePoint sites, and team resources. Strengthen team trust and cohesion through proactive coordination, communication, and modeling collaborative behaviors. Manage team gifting needs, including tracking occasions, sourcing appropriate gifts, and ensuring alignment with guidelines and budgets. Perform other job-related duties as assigned. Core Competencies
Build and Maintain Trust Is Inclusive – Advance a culture of equity and belonging. Act with Integrity – Tell the truth, take responsibility for actions, meet commitments, and act ethically. Collaborate – Build trusting relationships and treat people with dignity and respect. Drive Impact Solve Problems – Identify issues and seek diverse perspectives to develop potential solutions. Propel Work Forward – Take initiative, prioritize work, and complete tasks on time. Center Stewardship – Use resources responsibly, consider risk, and follow Pivotal policies and procedures. Learn and Grow Contribute Constructively – Support well-being and resilience of individuals and teams. Occupy Growth-Mindset – Embrace challenges, learn from mistakes, and pursue improvement. Share Knowledge – Document work, assess outcomes, and share explicit and tacit learning. REQUIRED QUALIFICATIONS
Minimum 5-7 years of progressive experience in executive support roles with emphasis on strategic partnership, executive time management, and complex calendaring for C-level leaders, or equivalent. Ability to independently make decisions and act on behalf of C-level leaders in dynamic situations. Exceptional written and verbal communication, organizational skills, and attention to detail. Experience leading cross-entity and cross-functional workflows and partnering with senior stakeholders. Experience managing complex priorities, budgets, and/or strategic initiatives across functions or entities. Advanced experience using Workday or similar systems for expenses, approvals, and workflows. Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, OneNote, SharePoint). Fluency in systems necessary to the role (e.g., Salesforce, Workday). PREFERRED QUALIFICATIONS
Valid driver’s license and access to a vehicle for occasional work-related errands. Prior experience supporting a C-level leader in a relevant function. Diverse industry and company size experience. Experience in social impact or mission-driven environments with governance distinctions. Comfortable learning new collaboration, project management, and administrative tools in support of team operations. EMPLOYMENT DETAILS
This is a full-time position based in Pivotal’s Seattle, WA or Kirkland, WA office. The hourly range for this position is $79.82 - $84.06 per hour. Benefits for full-time employees include medical, dental, vision, life, disability, and long-term care insurance; fertility benefit; caregiving support; vacation and sick leave; 401k; HSA; FSA; discretionary annual target bonus; and more. Eligibility for and the amount of benefits are governed by plan documents. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. This job description may change at any time, in Pivotal’s discretion, with or without notice. EEO Notice
Pivotal values diversity and is committed to providing equal employment opportunities for all applicants and employees. All employment decisions are based on candidate capabilities and qualifications without regard to race, color, creed, religion, sex, gender, sexual orientation, gender identity, pregnancy, age, national origin, disability, or any other status protected by law. Pivotal complies with applicable equal opportunity and disability laws and provides reasonable accommodation where required. Please contact peopleandculture@pivotalventures.org for assistance or accommodations during the application process.
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Join to apply for the
Senior Executive Business Partner
role at
Pivotal Ventures . Founded in 2015 by Melinda French Gates, Pivotal expands opportunity and equality for all through high-impact investments, philanthropy, and advocacy. We accelerate social progress by removing barriers that hold people back and approach problems with optimism that progress is possible. Role Description
The Senior Executive Business Partner provides high-level strategic and administrative support to their leader, enabling them to lead effectively across the organization\'s multiple impact entities. This role works across multiple entities within the Pivotal ecosystem and supports the leader across organizational leadership, internal collaboration, technical deliverables, team management, and external relations. It ensures follow-through, prioritization, increased bandwidth, and effective coordination of engagements, work products, communications, scheduling, and travel. This position requires discretion, judgment, organizational savviness, and the ability to manage multiple projects with accuracy and care. Role Responsibilities
Executive & Strategic Support Serve as a high-discretion thought partner, applying strategic judgment and problem-solving to enhance executive effectiveness across multiple entities. Support executive engagement with governing bodies (e.g., ELT, PCC, JHRC) including coordination of materials, communications, and meeting preparation as needed. Plan and prioritize complex executive calendars, aligning with top priorities, rhythms, and strategic deliverables. Manage end-to-end logistics for leadership travel, including itineraries, bookings, and contingency planning. Maintain and leverage executive contact lists, CRM data, and key stakeholder relationships to support strategic engagement on behalf of the leader. Lead budget planning and tracking, including monitoring expenditures and surfacing key financial considerations. Oversee expense management through Workday, ensuring accuracy, timeliness, and policy compliance. Identify and implement solutions to cross-functional challenges, providing forward-thinking input to advance priorities. Drive special projects and initiatives from scoping through execution, ensuring progress and alignment with leadership objectives. Cross-Organizational Partnership Represent the assigned leader across a multi-entity philanthropic ecosystem, acting as a proxy in select settings and advancing cross-organizational priorities. Navigate organizational dynamics across entities, surface interdependencies, and ensure coordinated action. Co-lead the Executive Business Partner community of practice, fostering alignment, information sharing, peer development, and escalation of strategic issues. Team Coordination & Operations Co-create and execute departmental retreats and culture-building initiatives in partnership with the leader. Support the development of a high-performing, inclusive team culture and ensure team members have what they need to advance shared goals. Partner with the leader to support the team\'s equity & belonging efforts and identify learning opportunities that foster inclusive practices. Manage internal systems and workflows, including project tracking tools, SharePoint sites, and team resources. Strengthen team trust and cohesion through proactive coordination, communication, and modeling collaborative behaviors. Manage team gifting needs, including tracking occasions, sourcing appropriate gifts, and ensuring alignment with guidelines and budgets. Perform other job-related duties as assigned. Core Competencies
Build and Maintain Trust Is Inclusive – Advance a culture of equity and belonging. Act with Integrity – Tell the truth, take responsibility for actions, meet commitments, and act ethically. Collaborate – Build trusting relationships and treat people with dignity and respect. Drive Impact Solve Problems – Identify issues and seek diverse perspectives to develop potential solutions. Propel Work Forward – Take initiative, prioritize work, and complete tasks on time. Center Stewardship – Use resources responsibly, consider risk, and follow Pivotal policies and procedures. Learn and Grow Contribute Constructively – Support well-being and resilience of individuals and teams. Occupy Growth-Mindset – Embrace challenges, learn from mistakes, and pursue improvement. Share Knowledge – Document work, assess outcomes, and share explicit and tacit learning. REQUIRED QUALIFICATIONS
Minimum 5-7 years of progressive experience in executive support roles with emphasis on strategic partnership, executive time management, and complex calendaring for C-level leaders, or equivalent. Ability to independently make decisions and act on behalf of C-level leaders in dynamic situations. Exceptional written and verbal communication, organizational skills, and attention to detail. Experience leading cross-entity and cross-functional workflows and partnering with senior stakeholders. Experience managing complex priorities, budgets, and/or strategic initiatives across functions or entities. Advanced experience using Workday or similar systems for expenses, approvals, and workflows. Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, OneNote, SharePoint). Fluency in systems necessary to the role (e.g., Salesforce, Workday). PREFERRED QUALIFICATIONS
Valid driver’s license and access to a vehicle for occasional work-related errands. Prior experience supporting a C-level leader in a relevant function. Diverse industry and company size experience. Experience in social impact or mission-driven environments with governance distinctions. Comfortable learning new collaboration, project management, and administrative tools in support of team operations. EMPLOYMENT DETAILS
This is a full-time position based in Pivotal’s Seattle, WA or Kirkland, WA office. The hourly range for this position is $79.82 - $84.06 per hour. Benefits for full-time employees include medical, dental, vision, life, disability, and long-term care insurance; fertility benefit; caregiving support; vacation and sick leave; 401k; HSA; FSA; discretionary annual target bonus; and more. Eligibility for and the amount of benefits are governed by plan documents. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. This job description may change at any time, in Pivotal’s discretion, with or without notice. EEO Notice
Pivotal values diversity and is committed to providing equal employment opportunities for all applicants and employees. All employment decisions are based on candidate capabilities and qualifications without regard to race, color, creed, religion, sex, gender, sexual orientation, gender identity, pregnancy, age, national origin, disability, or any other status protected by law. Pivotal complies with applicable equal opportunity and disability laws and provides reasonable accommodation where required. Please contact peopleandculture@pivotalventures.org for assistance or accommodations during the application process.
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