Wismettac Asian Foods, Inc. is hiring: Assistant Office Manager in Honolulu

Overview Join to apply for the Assistant Office Manager role at Wismettac Asian Foods, Inc. 2 weeks ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Job Summary The Assistant Office Manager contributes to the efficient operation of the Branch Office by managing the entire office operation, creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, and communication. This role manages a variety of office administrative support tasks and performs general and specific office/clerical duties. The Assistant Office Manager reports to the Office Manager, Deputy Branch Manager and/or Branch Manager. The goal is to ensure the smooth running of the office and help improve branch office procedures and day-to-day operation. Responsibilities Responsible for the entire daily office operation flow including sales orders and purchase orders. Under the direction of the Branch Manager directs and implements strategies for office operation to ensure maximum performance. Responsible for training and new hire orientation of all new employees at the branch office. Manage office staff attendance/tardiness, overtime management, and disciplinary actions when necessary. Act as liaison between sales, logistics, and office staff on various tasks. Prepare and submit reports to City/County/State/Federal agencies where applicable. Lead physical inventory by providing proper preparation, entering data, solving common errors, and reporting results; analyze and resolve discrepancies. Communicate with HQ departments and/or outside vendors or suppliers when necessary. Assist the Office Manager with overall branch operation by providing improvement ideas and recommendations. Assist in recruiting and interviewing to fill vacancies at the branch level. Provide suggestions for better budget management. Plan for and cover unexpected staff absences by adjusting assignments or performing work as needed. Recruit, train, coach, and retain top talent within the office to deliver excellence and support long-term career development at Wismettac. Support performance appraisals and related processes as needed. Prepare data and reports to monitor and analyze operation performance. Attend meetings with other managers in the branch. Supervise handling and coordination of customs clearance for merchandise, including communication with customs brokers and vendors; support routine administrative import-related tasks as needed. Other duties as assigned. Knowledge, Skills And Abilities Knowledge of principles, practices, and procedures of an office environment. Knowledge of human resource management (recruitment, selection, training, employee relations, and timecard management). Knowledge of managerial techniques. Time management skills. Excellent interpersonal skills. Team-building skills. Analytical and problem-solving skills. Effective written, verbal, and listening communication skills. Ability to handle sensitive and confidential information with good interpersonal skills. Ability to communicate with individuals at all levels of the organization. Ability to instruct, direct, evaluate employees, and resolve work-related problems. Ability to be a strong team player who can work across multiple functions and disciplines. Ability to organize and prioritize numerous tasks under various time constraints. Ability to follow written and/or oral instructions. Ability to speak clearly and effectively and to write emails at a proficient level. Ability to read, write, and speak English. Benefits Health Insurance Vision Insurance Dental Insurance Life & accident insurance Pet Insurance 401(k) with company matching 19 days of paid time off Wellness program and EAP assistance And much more! Most benefits require employee contribution Pre-employment Drug testing is required. Must be authorized to work in the United States on a full-time basis for any employer. Principals only. Recruiters, please do not contact this job posting. #J-18808-Ljbffr