Rincon Family Services
Executive Assistant To the President & CEO
Rincon Family Services, Chicago, Illinois, United States, 60290
6 days ago Be among the first 25 applicants
Description
Position:
Executive Assistant to the President and CEO
Reports to:
President and Chief Executive Officer
Organization:
Rincon Family Services (RFS)
Salary Range:
$60,000 - $75,000 annually, commensurate with experience
Position Overview
The Executive Assistant to the President and CEO is a trusted strategic partner and vital force multiplier for the Chief Executive. This high-impact role goes far beyond traditional administrative support—driving executive effectiveness, leading mission-critical initiatives, and serving as an ambassador for the President & CEO across internal and external platforms. As a key member of the Executive Office, the Executive Assistant ensures seamless operations, manages high-level communications, and provides executive-level leadership across administrative functions. The position also supports affiliated organizations, leads cross-functional projects, and represents the CEO in diplomatic, community, and international engagements. This role requires a proactive, polished, and highly adaptable professional who thrives in dynamic environments and can operate with a high degree of discretion, strategic judgment, and emotional intelligence.
Key Responsibilities
Manage the CEO’s complex calendar, schedule, and meeting priorities with precision and discretion.
Prepare materials, research, and logistics for all executive engagements.
Represent or present on behalf of the CEO in meetings, as needed.
Draft high-level correspondence, executive communications, and strategic reports.
Supervise and support administrative staff across the agency, fostering a culture of excellence, collaboration, and accountability.
Design and implement standardized systems, tools, and best practices to elevate administrative operations.
Lead and execute cross-functional initiatives aligned with the CEO’s priorities.
Provide operational and strategic coordination for affiliated organizations under the CEO’s purview—including systems integration, governance support, and growth planning.
Collaborate with internal teams across finance, HR, and programs to ensure alignment and results.
Coordinate meetings, retreats, and planning sessions for the Executive Team.
Track organizational progress against strategic goals and ensure timely follow-up.
Plan and execute all Board of Directors meetings, manage communications, and ensure compliance with governance standards.
Maintain accurate records and deliver high-quality Board materials.
Serve as the agency’s primary liaison to Chicago-based consulates and international partners.
Coordinate the CEO’s participation in global forums, multicultural summits, and diplomatic meetings.
Ensure culturally competent and professional communication in all international engagements.
Core Competencies & Attributes
Strategic Agility: Anticipates needs and connects tactical execution with broader strategic goals.
Executive Presence: Represents the CEO with clarity, confidence, and professionalism in any setting.
Cultural Fluency: Builds meaningful relationships across cultures and sectors.
Leadership: Guides and mentors administrative staff, setting a tone of excellence.
Mission-Driven: Embodies and champions RFS’s commitment to trauma-informed, recovery-oriented care.
Adaptability: Responds fluidly to changing priorities, with resilience and grace under pressure.
Qualifications
Master’s degree preferred or a Bachelor’s degree in nonprofit management, international relations, public administration, or related field strongly preferred.
At least 3 years of experience in a senior executive support role, ideally supporting a CEO or executive director in a mission-driven or cross-sectoral environment.
Proven ability to communicate and operate effectively across diverse audiences and high-stakes settings.
Exceptional organizational, interpersonal, and problem-solving skills.
Professional fluency in both English and Spanish is required (verbal and written).
Proficient in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams); familiarity with Adobe Pro and other productivity platforms is highly desirable.
Valid driver’s license and access to reliable transportation; willingness to travel for offsite meetings and occasional overnight engagements.
Ability to travel nationally or internationally to support agency projects.
Ability to work flexible hours, including occasional evenings or weekends, in response to the CEO’s evolving schedule and responsibilities.
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Description
Position:
Executive Assistant to the President and CEO
Reports to:
President and Chief Executive Officer
Organization:
Rincon Family Services (RFS)
Salary Range:
$60,000 - $75,000 annually, commensurate with experience
Position Overview
The Executive Assistant to the President and CEO is a trusted strategic partner and vital force multiplier for the Chief Executive. This high-impact role goes far beyond traditional administrative support—driving executive effectiveness, leading mission-critical initiatives, and serving as an ambassador for the President & CEO across internal and external platforms. As a key member of the Executive Office, the Executive Assistant ensures seamless operations, manages high-level communications, and provides executive-level leadership across administrative functions. The position also supports affiliated organizations, leads cross-functional projects, and represents the CEO in diplomatic, community, and international engagements. This role requires a proactive, polished, and highly adaptable professional who thrives in dynamic environments and can operate with a high degree of discretion, strategic judgment, and emotional intelligence.
Key Responsibilities
Manage the CEO’s complex calendar, schedule, and meeting priorities with precision and discretion.
Prepare materials, research, and logistics for all executive engagements.
Represent or present on behalf of the CEO in meetings, as needed.
Draft high-level correspondence, executive communications, and strategic reports.
Supervise and support administrative staff across the agency, fostering a culture of excellence, collaboration, and accountability.
Design and implement standardized systems, tools, and best practices to elevate administrative operations.
Lead and execute cross-functional initiatives aligned with the CEO’s priorities.
Provide operational and strategic coordination for affiliated organizations under the CEO’s purview—including systems integration, governance support, and growth planning.
Collaborate with internal teams across finance, HR, and programs to ensure alignment and results.
Coordinate meetings, retreats, and planning sessions for the Executive Team.
Track organizational progress against strategic goals and ensure timely follow-up.
Plan and execute all Board of Directors meetings, manage communications, and ensure compliance with governance standards.
Maintain accurate records and deliver high-quality Board materials.
Serve as the agency’s primary liaison to Chicago-based consulates and international partners.
Coordinate the CEO’s participation in global forums, multicultural summits, and diplomatic meetings.
Ensure culturally competent and professional communication in all international engagements.
Core Competencies & Attributes
Strategic Agility: Anticipates needs and connects tactical execution with broader strategic goals.
Executive Presence: Represents the CEO with clarity, confidence, and professionalism in any setting.
Cultural Fluency: Builds meaningful relationships across cultures and sectors.
Leadership: Guides and mentors administrative staff, setting a tone of excellence.
Mission-Driven: Embodies and champions RFS’s commitment to trauma-informed, recovery-oriented care.
Adaptability: Responds fluidly to changing priorities, with resilience and grace under pressure.
Qualifications
Master’s degree preferred or a Bachelor’s degree in nonprofit management, international relations, public administration, or related field strongly preferred.
At least 3 years of experience in a senior executive support role, ideally supporting a CEO or executive director in a mission-driven or cross-sectoral environment.
Proven ability to communicate and operate effectively across diverse audiences and high-stakes settings.
Exceptional organizational, interpersonal, and problem-solving skills.
Professional fluency in both English and Spanish is required (verbal and written).
Proficient in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams); familiarity with Adobe Pro and other productivity platforms is highly desirable.
Valid driver’s license and access to reliable transportation; willingness to travel for offsite meetings and occasional overnight engagements.
Ability to travel nationally or internationally to support agency projects.
Ability to work flexible hours, including occasional evenings or weekends, in response to the CEO’s evolving schedule and responsibilities.
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