We are seeking a highly skilled and experienced Executive Assistant to provide direct support to our CEO and support the headquarters' operational growth. This role is ideal for a seasoned professional who thrives in a fast-paced environment, excels at managing complex priorities, and can serve as a trusted partner to the CEO in organizing and optimizing his work life.
The Executive Assistant will be responsible for streamlining the CEO’s day-to-day operations, proactively managing schedules and communications, and ensuring that priorities are executed smoothly. This individual will act as a problem-solver and organizer, helping the CEO stay focused on strategic initiatives while handling details with precision and discretion.
Responsibilities
- Streamline the CEO’s daily operations by managing schedules, communications, and priorities with precision.
- Coordinate meetings, travel, and events, ensuring all logistics are handled smoothly.
- Anticipate the CEO’s needs and address potential issues proactively.
- Act as a liaison with internal and external stakeholders to ensure clear, timely communication.
- Draft, review, and manage correspondence, presentations, and meeting materials.
- Prepare and follow up on agendas, briefing documents, and action items for key meetings.
- Maintain confidentiality and handle sensitive information with discretion.
- Identify opportunities to improve workflows and organizational processes.
- Support special projects and ad-hoc initiatives tied to the CEO’s priorities.
- Help to organize and support leadership offsites, team events, and CEO hosted gatherings.
- Manage vendors and small administrative functions that roll up to the CEO.
Qualifications
- 7+ years of experience as an Executive Assistant supporting C-level executives.
- Strong track record of managing calendars, travel arrangements, and executive communications.
- Excellent organizational skills and attention to detail.
- Professional communication skills, both written and verbal.
- Ability to operate with independence, adaptability, and sound judgment.
- Proficiency with productivity tools (Google Workspace or Microsoft Office).
- Demonstrated ability to thrive in a dynamic, entrepreneurial environment.
Qualifications
- Experience working with technology or high-growth companies.
- Operations experience.
- Familiarity with AI agents and tools.
What We’re Looking For
The ideal candidate is more than an assistant. They are a trusted partner who helps the CEO stay effective and focused. They are confident, resourceful, and able to work independently while balancing details with the big picture.