Robert Half
Job Description
Job Description
We are looking for a detail-oriented and personable Receptionist to join our team in Gardena, California. In this Contract-to-Permanent role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient front desk experience while supporting essential administrative tasks. This position requires strong multitasking abilities, excellent communication skills, and a commitment to providing outstanding customer service.
Responsibilities:
• Greet and assist visitors with professionalism and warmth, ensuring a positive first impression.
• Answer and manage multi-line phone systems, directing calls to the appropriate departments.
• Coordinate incoming and outgoing mail, deliveries, and packages efficiently.
• Maintain a clean and organized reception area that reflects a detail-oriented environment.
• Schedule appointments and manage meeting room reservations to support daily operations.
• Provide administrative support such as data entry, document filing, and scanning.
• Respond to basic inquiries from clients and employees, offering clear and accurate information.
• Monitor office supplies and coordinate inventory management to ensure availability of essentials.
• Handle sensitive information with discretion and maintain confidentiality as required.• High school diploma or equivalent; additional administrative training or education is a plus.
• Proven experience as a receptionist, front desk representative, or in a similar customer-facing role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong verbal and written communication skills with attention to detail.
• Excellent organizational and multitasking abilities to manage competing priorities.
• Detail-oriented appearance and demeanor, with a friendly and approachable attitude.
• Ability to work effectively in a fast-paced office environment.
• Demonstrated ability to handle sensitive information with confidentiality.
Responsibilities:
• Greet and assist visitors with professionalism and warmth, ensuring a positive first impression.
• Answer and manage multi-line phone systems, directing calls to the appropriate departments.
• Coordinate incoming and outgoing mail, deliveries, and packages efficiently.
• Maintain a clean and organized reception area that reflects a detail-oriented environment.
• Schedule appointments and manage meeting room reservations to support daily operations.
• Provide administrative support such as data entry, document filing, and scanning.
• Respond to basic inquiries from clients and employees, offering clear and accurate information.
• Monitor office supplies and coordinate inventory management to ensure availability of essentials.
• Handle sensitive information with discretion and maintain confidentiality as required.• High school diploma or equivalent; additional administrative training or education is a plus.
• Proven experience as a receptionist, front desk representative, or in a similar customer-facing role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong verbal and written communication skills with attention to detail.
• Excellent organizational and multitasking abilities to manage competing priorities.
• Detail-oriented appearance and demeanor, with a friendly and approachable attitude.
• Ability to work effectively in a fast-paced office environment.
• Demonstrated ability to handle sensitive information with confidentiality.