Robert Half
Job Description
Job Description
We are looking for a dedicated Receptionist to join our team in Katy, Texas. This long-term contract position requires an individual who is skilled at managing administrative tasks, answering multi-line phone systems, and providing excellent service to residents and vendors. The ideal candidate will thrive in a dynamic and collaborative environment while maintaining a focus on delivering high-quality work.
Responsibilities:
• Greet visitors and residents in a friendly and attentive manner while ensuring proper visitor protocols.
• Answer and manage inbound calls using a multi-line phone system, providing accurate information and routing calls appropriately.
• Support management staff with planning and executing community events, meetings, and amenity center operations.
• Maintain organized records and documentation to ensure efficient office operations.
• Assist residents with inquiries regarding governing documents and community policies.
• Liaise with vendors and contractors to coordinate services and communicate necessary information.
• Perform general administrative duties, including data entry, filing, and correspondence.
• Collaborate with team members to ensure smooth daily operations and handle urgent tasks effectively.
• Uphold a welcoming and lively office atmosphere while prioritizing tasks and deadlines.• Proven experience in receptionist or administrative roles, preferably with exposure to multi-line phone systems.
• Strong organizational skills and attention to detail to manage records and documentation effectively.
• Excellent communication skills, both verbal and written, to interact with residents, vendors, and team members.
• Ability to work independently while maintaining a collaborative approach within a team environment.
• Prior experience with property owner associations or similar organizations is a plus.
• Proficiency in basic office software, including word processing and spreadsheet applications.
• A detail-oriented approach and the ability to handle sensitive inquiries with discretion.
• Flexibility to adapt to a dynamic work environment and prioritize tasks as needed.
Responsibilities:
• Greet visitors and residents in a friendly and attentive manner while ensuring proper visitor protocols.
• Answer and manage inbound calls using a multi-line phone system, providing accurate information and routing calls appropriately.
• Support management staff with planning and executing community events, meetings, and amenity center operations.
• Maintain organized records and documentation to ensure efficient office operations.
• Assist residents with inquiries regarding governing documents and community policies.
• Liaise with vendors and contractors to coordinate services and communicate necessary information.
• Perform general administrative duties, including data entry, filing, and correspondence.
• Collaborate with team members to ensure smooth daily operations and handle urgent tasks effectively.
• Uphold a welcoming and lively office atmosphere while prioritizing tasks and deadlines.• Proven experience in receptionist or administrative roles, preferably with exposure to multi-line phone systems.
• Strong organizational skills and attention to detail to manage records and documentation effectively.
• Excellent communication skills, both verbal and written, to interact with residents, vendors, and team members.
• Ability to work independently while maintaining a collaborative approach within a team environment.
• Prior experience with property owner associations or similar organizations is a plus.
• Proficiency in basic office software, including word processing and spreadsheet applications.
• A detail-oriented approach and the ability to handle sensitive inquiries with discretion.
• Flexibility to adapt to a dynamic work environment and prioritize tasks as needed.