UC Irvine is hiring: ADMINISTRATIVE ASSISTANT in California

Overview

Get AI-powered advice on this job and more exclusive features. UC Irvine is a public research university with a 1965 founding date, renowned for academic achievement, premier research and innovation. Located in Orange County, it is a major employer with more than 36,000 students and 224 degree programs.

Your Role on the Team

The AAIII position will actively participate in administrative activities for the Department of Neurological Surgery, including day-to-day problem solving and interaction with other divisions and departments. The AAIII candidate must be self-motivated, able to work with general direction, receive feedback constructively, multi-task efficiently, be detail oriented in a fast-paced environment, and adhere to project deadlines. The AAIII must maintain strict confidentiality and professionalism in interactions and collaborative efforts. The role requires collaboration with different groups within the university system.

Responsibilities include supporting the department of Neurological Surgery Financial Analyst with departmental reimbursements through payment processing and reimbursement of expenses (travel, membership dues, licenses, registration fees, entertainment, etc.). The AAIII serves as administrative assistant to faculty in support of all academic functions, including maintaining calendars, scheduling travel, coordinating on- and off-site meetings, transcription/typing of correspondence, letter writing, updating curricula vitae, and responding to students’, trainees’ and faculties’ requests. Also includes answering phone calls, taking messages, responding to emails, and serving as a backup to other administrative tasks as necessary due to unforeseen absences or workload shifts. Additional assignments may be made by the supervisor or department administrator.

What It Takes to be Successful

• Required: Demonstrated skill and experience in reimbursements, patient referrals, and healthcare insurance.
• Demonstrated experience with UCI systems (Epic, GE, Excel, Word, Adobe Acrobat).
• Demonstrated skill in auditing incoming information.
• Ability to demonstrate computer proficiency using various software programs and database management.
• Ability to analyze information, problems, situations and procedures and be resourceful enough to find appropriate solutions.
• Excellent interpersonal skills and ability to communicate effectively with a diverse group of individuals in a professional manner.
• Ability to work effectively as a team; strong organizational skills.
• Ability to anticipate possible issues and mitigate them; flexible and able to work independently or collaboratively with faculty and staff to achieve defined goals.
• Good judgment, confidentiality and discretion; effective time management and prioritization.
• Less than 1 year of experience required; Minimum 6 months or equivalent in education or combination in patient referrals, insurance, appointment scheduling; Minimum 6 months or equivalent in education or medical education or residency program.

Preferred

• Demonstrated skill in understanding basic account principles.
• Demonstrated skill in reconciliation, recordkeeping and analyzing information.

Total Compensation and Benefits

In addition to the salary, UC Irvine offers a wealth of benefits including medical insurance, sick and vacation time, retirement savings plans, and access to discounts and perks. Please refer to the official compensation practices and benefits pages for details.

Conditions of Employment

The University of California, Irvine seeks to provide a safe and healthy environment. All applicants who accept an offer must comply with conditions of employment including background checks and live scan, employment misconduct disclosures, legal right to work in the United States, vaccination policies, smoking and tobacco policy, and a drug-free environment. Additional conditions may apply depending on business unit or job requirements. Details: https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing statement: UC Irvine is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories. UC Irvine is committed to a diverse and inclusive environment. Reasonable accommodations are provided for applicants with disabilities upon request. For more information, contact Human Resources at (949) 824-0500 or eec@uci.edu. Consideration for work authorization sponsorship is required as applicable.

Location and Status

Irvine, CA