Executive Assistant Job at Valley Bank in Coral Gables

This range is provided by Valley Bank. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,700.00/yr - $92,900.00/yr

Direct message the job poster from Valley Bank

Position Summary

The Executive Assistant (EA) will provide high-level administrative and operational support to the Chief Banking Officer for Florida East. This role requires a proactive, detail-oriented professional with strong technical skills, excellent organizational abilities, and a collaborative mindset. The EA will manage internal and external engagements, coordinate meetings and events, and support strategic initiatives across the region.

Key Responsibilities

Administrative & Executive Support

• Prepare materials for leadership meetings, business reviews, and internal presentations.
• Aggregate and compile data from Power BI, Salesforce, and nCino for reporting purposes.
• Update and maintain existing slide decks and board documents.
• Handle scheduling and calendar coordination for the Chief Banking Officer, including travel.
• Assist with document preparation, email communications, and general executive tasks.

Data & Systems Management

• Navigate and extract data from internal systems including Power BI (primary), Salesforce, and nCino.
• Perform regular data pulls (e.g., loans, deposits, fees) and format for executive review.
• Create and maintain email distribution lists for commercial, credit, and other departments.

Event & Engagement Coordination

• Organize and support client engagement activities such as small-scale events and breakfasts.
• Coordinate logistics for CRA and prospect events, including ticket handling and approvals via Cadence.
• Collaborate with internal bankers to ensure smooth execution of regional events.
• Track and support community involvement, board participation, and fundraising efforts.

Cross-Functional Collaboration

• Serve as a liaison between the Chief Banking Officer and internal teams.
• Respond to requests such as org chart preparation and distribution list updates.
• Assist with office-related tasks and provide support to team members as needed.

Technical Proficiency

• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to quickly learn and navigate internal systems (Power BI, Salesforce, nCino).

Organizational Skills

• Strong attention to detail and ability to manage multiple priorities.
• Experience compiling and presenting data for executive-level meetings.

Communication & Coordination

• Excellent written and verbal communication skills.
• Ability to coordinate across departments and manage external engagements.

Industry Experience

• Prior experience as an EA in banking or financial services preferred.
• Internal candidates with relevant experience are encouraged to apply.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Banking

Note: This posting excludes boilerplate site notices and unrelated job suggestions.