Executive Assistant Job at Bristol Bay Native Corporation in Springfield

TSI Federal is seeking an Executive Assistant to support our ongoing mission in Springfield, VA.

What You'll Do

• Proactively plan and coordinate domestic and international travel in compliance with DHS travel regulations.
• Book flights, lodging, ground transportation, and coordinate logistics.
• Prepare detailed travel itineraries and briefing books.
• Ensure travel authorizations and vouchers are processed in the approved system and reconcile expenses in a timely manner.
• Strategically manage complex calendars, ensuring alignment with leadership priorities.
• Coordinate and schedule internal and external engagements, to include high-ranking government officials and interagency partners stakeholders.
• Provide read-ahead materials in a timely manner.
• Provide hybrid meeting support, including draft agenda, comprehensive notes and preparing minutes and action tracking.
• Oversee all correspondence, documentation and taskings directed to the supported office.
• Review, edit, comment, and format documentation (i.e. memos, letters, messaging) prior to senior level review.
• Track deadlines, assign action items to appropriate subject matter experts, and perform quality control checks.
• Escalate urgent – short suspense matters that require immediate attention to the senior level official and subject matter expert in a timely manner.
• Maintain mastery of and utilize official task management systems.
• Provide senior level with daily report of taskers assigned to directorate.
• Provide logistical and administrative support for special projects, events, and executive initiatives.
• Plan and coordinate conferences, town halls, and high-level meetings with minimal oversight.
• Serve as the first point of contact for executive offices, screen visitors, and manage front desk operations.
• Represent the executive office in a professional manner in all interactions.
• Build and maintain strong working relationships with internal divisions and external stakeholders.
• Communicates the senior-level officials’ agenda, mission, and ideas to ensure these are clearly described in oral and written communications.
• Draft, review, and format executive-level correspondence, reports, and presentations.
• Ensure communications reflect the tone and professionalism expected of senior leadership.
• Serve as liaison between SES officials, staff members and internal/external stakeholders.
• Oversee office supply management, space coordination, mail handling, and inventory tracking.
• Maintain digital and physical filing systems and ensure compliance with records management policies.
• Provide timely support in processing timesheets, tracking time and attendance, and ensuring payroll accuracy.
• Analyze administrative workflows and recommend process improvements.
• Assist in the development and tracking of budgets and expenditure forecasts.
• Guide and support subordinate administrative personnel to promote office effectiveness and adherence to policy.

What You Bring

• Minimum of 5–7 years of experience supporting SES or equivalent senior-level executives.
• Ability to manage tasks with precision and attention to detail. Handle multiple responsibilities while ensuring accuracy.
• Proficiency in Microsoft Office Suite, video conferencing platforms, and task/travel management systems.
• Demonstrated discretion, professionalism, and experience handling sensitive and confidential information.
• Strong organizational, written and verbal communication skills, with the ability to represent executive offices.

What We Offer

TSI offers a competitive benefits package to include paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement.

TSI is an Equal Opportunity Employer. Employment decisions are made without regard to any protected category. Hiring preference will be given to BBNC shareholders, their spouses and descendants and Alaska Natives in accordance with Public Law 93-638.