Executive Assistant Job at Universal Studios in Orlando

JOB SUMMARY:

Ensures a fluid work environment within the office of the Senior Vice President and the departments they support by performing administrative and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.

MAJOR RESPONSIBILITIES:

• Provides administrative support for the Senior Vice President and corresponding Executive(s) and department that may include typing, mailing, emailing, copying and other essential administrative duties.


• Maintains executive(s)’ calendar and makes all necessary arrangements for appointments and travel.


• Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO/UPR procedures, onboarding, sourcing, and workspace coordination.


• Develops and maintains reports (including expense reports), databases, presentations, spreadsheets and/or files as appropriate and required.


• Screens/prioritizes/directs incoming calls and mail/correspondence, taking appropriate actions as necessary.


• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDX policy, procedures, training and team member involvement activities.


• Performs other duties as assigned.

ADDITIONAL INFORMATION:

• Typically responsible for departmentwide support.


• Proficiency in Word and Excel required.


• Proficiency in PowerPoint and Outlook preferred.


• Proficiency with telecommunication devices (e.g., iPhone) preferred.


• Familiarity with UO systems is a plus.

EDUCATION:

Bachelor’s degree is preferred.

EXPERIENCE:

3+ years of Senior Administrative Assistant experience required; or equivalent combination of education and experience.

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.

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