Adobe is hiring: Executive Assistant in San Jose

Overview Join to apply for the Executive Assistant role at Adobe . Our Company: Changing the world through digital experiences is what Adobe’s all about. We empower people to create, design, and deliver exceptional digital experiences across every screen. We’re on a mission to hire the very best and are committed to equal opportunity for all employees. JOB LEVEL P30 EMPLOYEE ROLE Individual Contributor Our Company Adobe empowers everyone, everywhere to imagine, create, and bring any digital experience to life. We have 30,000+ employees worldwide, driving growth and innovation. The next big idea could be yours. The Opportunity The Treasury organization is seeking an experienced and strategic Executive Assistant to join our team. This role is ideal for a highly proactive administrative professional who thrives in dynamic environments and values precision, discretion, and cross-functional collaboration. You will work with different areas of Adobe’s business and operations and enable organization excellence. An ideal candidate will have a proven track record of operating in a fast-paced environment with meticulous attention to detail, thrive in ambiguity, have a low ego, and a hands-on approach to teamwork. You will excel in building rapport with internal and external partners. The primary location for this position is in San Jose. A regular in-office presence is expected, with a minimum of three days per week aligned with the Treasurer’s schedule. What You'll Do Serve as a trusted business partner to Adobe’s Treasurer by understanding key initiatives and priorities to effectively manage and triage requests Proactively manage the Treasurer’s calendar and act as a gatekeeper, using sound judgment and discretion to protect focus time and align with key priorities Plan and coordinate all types of meetings and events - including complex internal and external executive sessions, organization-wide training, and onsite/off-site gatherings. Provide logistical support for the broader Treasury Leadership team (e.g. calendar coordination, travel arrangements, communications, presentations, catering and additional needs) Manage Treasurer’s email inbox and communications if needed; triage, organize and respond to emails on their behalf to accelerate time-to-action and increase operational efficiency Own Treasurer’s meeting agendas, minute-taking and track action items to completion Manage complex international and domestic travel, including air travel, hotel(s), ground transportation, detailed itineraries and agendas and all other travel arrangements needs Lead preparation for staff meetings and All-Hands sessions, including content, documentation, logistics, venue, tech support & catering needs Represent Adobe, Treasury Organization, and Treasurer in a brand-building light through thoughtful, friendly, and timely follow-through and sound judgment Monitor Treasury’s spending, track budgets, initiate purchase requisitions and POs, and track invoices and expenses with precision. Process expense reports timely and accurately Support the Treasury Operations and Treasury Risk Management teams by assisting with administrative tasks, organizing documentation and content, coordinating logistics and distribution, and facilitating partner communications Maintain various records and documents for Treasury, including printing, mailing packages, copying, filing and email/messages as required Organize and support candidate interviews, new hire onboarding activities, and work cross-functionally to ensure optimal employee experience Maintain organization charts, and other support collaterals up to date Coordinate assistance with team for office space, desk changes, and equipment needs Provide administrative support for special projects and initiatives as needed Foster strong collaboration and close partnership with leadership teams and cross-functional partners Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup support as needed Routinely perform a wide variety of additional and/or alternative support duties as assigned from time to time, including supporting other Executives when required What You Need To Succeed Dedication to excellence: Demonstrate exceptional organizational skills and consistently deliver high-quality work with strong attention to detail. Communicates clearly and accurately – both in writing and verbally - and takes a forward-looking, proactive approach to planning and execution. Operational Agility: Highly organized and responsive, with the ability to function well in a fast-paced, high-volume environment. Ability to prioritize and coordinate complex calendaring asks. Skilled at maintaining balance among multiple priorities. Business Insight and Judgment: Curious and thoughtful, with strong interest in understanding Adobe’s business and Treasurer’s scope of responsibility. Use business sense to evaluate priorities and make informed decisions. Exhibits executive presence and adapts communication style to reflect appropriately representing Treasurer’s tone and approach. Discretion and Professionalism: Handles highly sensitive information with the utmost confidentiality and professionalism. Excellent Communicator: Confidently and professionally interacts with partners at all levels, including with E-Team EAs. Maintain consistent communication with Treasurer via Slack, email and text, ensuring responsiveness. Collaborative Teammate: Brings a flexible, can-do attitude while remaining calm under pressure. Builds strong relationships, contributes to a positive team culture, and fosters community through collaboration and humor. Creative problem solver: Navigates ambiguity with ease and urgency. Think outside of the box attitude with strong professional judgment of knowing when to check in with Treasurer to validate decisions. Seasoned expert with more than ten years\' experience in a global setting, successfully interacting with executives and staff. Proficient with Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) and Concur. Current Notary Public or willingness to become one a plus Adaptable: Quickly adjust to evolving business needs and priorities. Earlier workday (~7.30am) start is preferred. Salary and benefits: Our compensation reflects the cost of labor across several U.S. geographic markets. The U.S. pay range for this position is $79,100 -- $166,000 annually. Pay within this range varies by work location and may depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process. Adobe uses different compensation structures for sales vs non-sales roles, and long-term incentives may apply. State-Specific Notices: California: Fair Chance Ordinances. Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances. Colorado: Application Window Notice. If this role is open to hiring in Colorado, the application window will remain open until the stated date/time in Pacific Time, per Colorado pay transparency regulations. If Colorado is not listed as a hiring location, no specific window applies. Massachusetts: Massachusetts Legal Notice. It is unlawful to require or administer a lie detector test as a condition of employment. Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic by law. If you require accommodations to navigate the application process, email accommodations@adobe.com or call (408) 536-3015. #J-18808-Ljbffr