SmartAC.com
We are seeking a proactive, highly organized, and resourceful Office Manager to oversee the smooth operation of our office and ensure a productive, professional, and positive work environment. This role combines administrative excellence with hands-on support across recruiting, facilities management, documentation, and employee engagement.
The Office Manager will act as the central point of contact for all office operations, third-party vendors, and internal needs, ensuring our team has everything required to perform at their best.
Office Operations & Administration
- Maintain day-to-day office operations, ensuring the workspace is organized, safe, and efficient.
- Serve as the first point of contact for staff regarding office needs, supplies, or issues.
- Coordinate office repairs, maintenance, and vendor visits as needed.
- Oversee office supplies ordering, inventory management, and restocking (including kitchen and bathroom areas).
- Manage company calendar for key office activities and deadlines.
Vendor & Account Management
- Manage relationships with all third-party vendors (cleaning services, IT support, office equipment, etc.).
- Own and oversee all office-related accounts, contracts, and renewals.
Recruiting & Onboarding Support
- Partner with HR/leadership to support recruiting efforts, including job postings, candidate coordination, and scheduling interviews.
- Assist with new hire onboarding logistics (desk setup, accounts, welcome kits, paperwork, etc.).
Events & Culture
- Assist in planning and executing company events, meetings, and team-building activities (in-office and offsite).
- Coordinate logistics for visitors and company-wide gatherings.
- Support initiatives to strengthen office culture and employee engagement.
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently, take initiative, and manage multiple priorities.
- Proficiency with office software (Microsoft Office, Google Workspace, or similar tools).
- Experience with vendor management, contracts, or recruiting is a plus.