Cohere Life, Inc
Job Description
Job Description Description:
Cohere Life, Inc. JOB DESCRIPTION: 10/13/2025 TITLE: Senior Payroll Specialist FLSA STATUS: Exempt REPORTS TO: Director, People Operations LOCATION: Hybrid
Summary
Cohere’s Senior Payroll Specialist plays a key role in supporting a dynamic and expanding organization of approximately 300 employees across seven U.S. states. This experienced and detail-oriented professional will be responsible for ensuring accurate and timely payroll processing while maintaining strict compliance with federal and state wage, hour, and payroll tax regulations. This position requires close collaboration with People Operations, Finance & Accounting, and Operations teams to uphold payroll integrity, manage reporting, and support internal and external audits. The ideal candidate brings 4+ years of multi-state payroll experience, a strong command of payroll systems, and a high level of discretion and accuracy. All successful team members embrace and demonstrate the core values of Trust, Reciprocity, Spirit, and Legacy while striving to exceed expectations.
Scope Process bi-weekly payroll cycles for ~300 employees across multiple states using Cohere’s HRIS system. (e.g., ADP, Paycom, Paylocity, etc.) Ensure payroll accuracy by auditing hours, earnings, deductions, and tax withholdings. Maintain compliance with all federal, state, and local payroll, wage, and hour laws. Manage employee changes (hires, terminations, compensation changes, etc.) in Cohere’s HRIS system ensuring accuracy in payroll updates. Respond to employee payroll inquiries and resolve discrepancies promptly. Manage nonexempt timekeeping, including training and support for employees and managers, corrections and adjustments, and auditing. Audit weekly employee benefit discrepancy reports and make necessary adjustments, including collaboration between employees and benefit providers. Ensure accuracy in the weekly EDI HRIS file feed. Manage workers compensation quarterly reporting and annual audit. Monitor and respond to unemployment claims activity and requests for verification. Respond to and fulfill individual state earnings reporting requirements. In collaboration with the Vice President, Finance and Accounting and Director, People Operations, manage and oversee 401K program including deductions, loans, disbursements, notifications and eligibility requirements are fulfilled. Respond to and prepare quarterly reporting and annual audits. Support the successful onboarding of new states with HRIS state tax code set-up and alignment with state requirements. Audit state quarterly tax filings ensuring accuracy. Prepare and distribute year-end documents (W-2s, 1099s, etc.). Collaborate with People Operations team to implement garnishments, benefits deductions, and bonuses. Process monthly staff billing for clients. Support internal and external audits with payroll documentation. Maintain accurate payroll records and support payroll-related reporting (e.g., EEO-1, ACA, etc.). Respond to general payroll inquiries in a professional, supportive and timely manner. Ensure the delivery of final paychecks in accordance with state requirements. Other special projects as assigned. Attributes Outstanding customer service skills and instincts Personable, tactful, and diplomatic High degree of integrity and ability to maintain confidentiality and professionalism Innovative problem solver Able to work independently and in a team environment. Detail oriented, with strong organizational and problem-solving skills Ability to foster a collaborative environment with internal and external team members. Excellent verbal, written and personal communication skills. Enthusiastic, positive, and professional demeanor Flexible and adaptable Ability to establish and convey a sense of purpose in alignment with the values of Cohere. Knowledge & Experience Bachelor’s Degree in Accounting, Finance, Human Resources or related field required 4+ years of experience in payroll processing, including multi-state payroll required Proficient in payroll systems and Microsoft Excel (pivot tables, V-lookups) required Understanding of wage and hour regulations (FLSA), tax compliance and labor laws required Familiarity with ACA, FMLA, COBRA and payroll-related compliance reporting required Familiarity with payroll taxes and processes in various states required Experience in property management, real estate or hospitality industry preferred Experience supporting a diverse workforce required Exposure to HRIS integrations and payroll automation initiatives required Empathetic with a strong desire to see every Cohere team member succeed. Our Operating Principles In furtherance of our mission team members will: Instill a sense of fun and enthusiasm into everything we do. Encourage a dynamic collaboration between internal and external stakeholders. Exercise tact, diplomacy and fair-mindedness in all interactions while providing exceptional customer service. Reflect a work style based on inclusiveness, mutual respect, consensus-building, and responsiveness to changing needs and opportunities. Embrace the vision, goals, and aspirations of Cohere. Job Type : Full-time Pay : $80,000 - $85,000 per year; year-end bonus eligibility up to 5% of gross annual salary Benefits : 401(k) Dental Insurance Health Insurance Vision Insurance Paid Time Off
Cohere is an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
Once an adequate number of qualified candidates has been identified, the job posting may be withdrawn or closed. Requirements:
Job Description Description:
Cohere Life, Inc. JOB DESCRIPTION: 10/13/2025 TITLE: Senior Payroll Specialist FLSA STATUS: Exempt REPORTS TO: Director, People Operations LOCATION: Hybrid
Summary
Cohere’s Senior Payroll Specialist plays a key role in supporting a dynamic and expanding organization of approximately 300 employees across seven U.S. states. This experienced and detail-oriented professional will be responsible for ensuring accurate and timely payroll processing while maintaining strict compliance with federal and state wage, hour, and payroll tax regulations. This position requires close collaboration with People Operations, Finance & Accounting, and Operations teams to uphold payroll integrity, manage reporting, and support internal and external audits. The ideal candidate brings 4+ years of multi-state payroll experience, a strong command of payroll systems, and a high level of discretion and accuracy. All successful team members embrace and demonstrate the core values of Trust, Reciprocity, Spirit, and Legacy while striving to exceed expectations.
Scope Process bi-weekly payroll cycles for ~300 employees across multiple states using Cohere’s HRIS system. (e.g., ADP, Paycom, Paylocity, etc.) Ensure payroll accuracy by auditing hours, earnings, deductions, and tax withholdings. Maintain compliance with all federal, state, and local payroll, wage, and hour laws. Manage employee changes (hires, terminations, compensation changes, etc.) in Cohere’s HRIS system ensuring accuracy in payroll updates. Respond to employee payroll inquiries and resolve discrepancies promptly. Manage nonexempt timekeeping, including training and support for employees and managers, corrections and adjustments, and auditing. Audit weekly employee benefit discrepancy reports and make necessary adjustments, including collaboration between employees and benefit providers. Ensure accuracy in the weekly EDI HRIS file feed. Manage workers compensation quarterly reporting and annual audit. Monitor and respond to unemployment claims activity and requests for verification. Respond to and fulfill individual state earnings reporting requirements. In collaboration with the Vice President, Finance and Accounting and Director, People Operations, manage and oversee 401K program including deductions, loans, disbursements, notifications and eligibility requirements are fulfilled. Respond to and prepare quarterly reporting and annual audits. Support the successful onboarding of new states with HRIS state tax code set-up and alignment with state requirements. Audit state quarterly tax filings ensuring accuracy. Prepare and distribute year-end documents (W-2s, 1099s, etc.). Collaborate with People Operations team to implement garnishments, benefits deductions, and bonuses. Process monthly staff billing for clients. Support internal and external audits with payroll documentation. Maintain accurate payroll records and support payroll-related reporting (e.g., EEO-1, ACA, etc.). Respond to general payroll inquiries in a professional, supportive and timely manner. Ensure the delivery of final paychecks in accordance with state requirements. Other special projects as assigned. Attributes Outstanding customer service skills and instincts Personable, tactful, and diplomatic High degree of integrity and ability to maintain confidentiality and professionalism Innovative problem solver Able to work independently and in a team environment. Detail oriented, with strong organizational and problem-solving skills Ability to foster a collaborative environment with internal and external team members. Excellent verbal, written and personal communication skills. Enthusiastic, positive, and professional demeanor Flexible and adaptable Ability to establish and convey a sense of purpose in alignment with the values of Cohere. Knowledge & Experience Bachelor’s Degree in Accounting, Finance, Human Resources or related field required 4+ years of experience in payroll processing, including multi-state payroll required Proficient in payroll systems and Microsoft Excel (pivot tables, V-lookups) required Understanding of wage and hour regulations (FLSA), tax compliance and labor laws required Familiarity with ACA, FMLA, COBRA and payroll-related compliance reporting required Familiarity with payroll taxes and processes in various states required Experience in property management, real estate or hospitality industry preferred Experience supporting a diverse workforce required Exposure to HRIS integrations and payroll automation initiatives required Empathetic with a strong desire to see every Cohere team member succeed. Our Operating Principles In furtherance of our mission team members will: Instill a sense of fun and enthusiasm into everything we do. Encourage a dynamic collaboration between internal and external stakeholders. Exercise tact, diplomacy and fair-mindedness in all interactions while providing exceptional customer service. Reflect a work style based on inclusiveness, mutual respect, consensus-building, and responsiveness to changing needs and opportunities. Embrace the vision, goals, and aspirations of Cohere. Job Type : Full-time Pay : $80,000 - $85,000 per year; year-end bonus eligibility up to 5% of gross annual salary Benefits : 401(k) Dental Insurance Health Insurance Vision Insurance Paid Time Off
Cohere is an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
Once an adequate number of qualified candidates has been identified, the job posting may be withdrawn or closed. Requirements: