City of Las Cruces Government
MPO Management Analyst
City of Las Cruces Government, Las Cruces, New Mexico, United States, 88005
MESILLA VALLEY MPO PERSONNEL ARE EMPLOYEES OF THE MESILLA VALLEY METROPOLITAN PLANNING ORGANIZATION (MPO) AND NOT THE CITY OF LAS CRUCES.
Performs monitoring and analysis and coordinates projects, programs, and activities to support Metropolitan Planning Organization (MPO) management in a wide range of budget, administrative, and management issues.
Environmental Factors
Work is performed in a standard office environment.
Physical Factors
Light physical demands: mostly desk work with the ability to lift and carry files and reports.
Frequent to constant use of a personal computer. Work Situation Factors
Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues.
Regular attendance is an essential function of this job to ensure continuity of services. Position is subject to drug testing in accordance with applicable State and Federal regulations and Metropolitan Planning Organization policies. Full-time, exempt. This position is graded at VE17. Plans and coordinates administrative support functions and services for MPO Executive Director; provides administrative management of sensitive and confidential issues; assures that action items are properly processed, managed and resolved; prepares information necessary for administrative decisions and implementation of policies and decisions; interprets, communicates and applies rules, procedures and policies; answers questions where judgment, knowledge and interpretation of MPO policies, procedures and regulations are necessary. Participates in the development and implementation of the annual budget; evaluates and analyzes function, programs, resources, processes, and procedures to identify necessary budget changes, updates, or needs; oversees the procurement and expenditure activities for supplies, services, equipment, and other items, ensuring alignment with funding requirements. Analyzes, monitors, and manages budget and expenditures for programs, projects, grants, and department functions; prepares and reviews personnel actions, agenda items, budget changes accounting activities, and other administrative functions to ensure compliance with MPO policies. Manages grant administration processes, ensuring timely reporting and compliance with federal and state funding requirements; assist in the development of grant applications for state and federal funding opportunities. Researches, organizes, compiles, summarizes, and analyzes data and information for special projects and planning; develops and documents recommendations to support strategic decision making; prepares and presents various special and recurring reports and enters and updates data in various mediums, formats, and filing systems to provide timely and accurate information. Assists in preparing and submitting federal and state reports, including MPO Unified Planning Work Program (UPWP) updates and Quarterly Reports. Coordinates the evaluation and purchase of services, capital assets, and equipment; develops, writes, updates, and verifies new?or existing vendor bid specifications; research cost effective products and services and prepare and recommend contracts with appropriate vendors; ensures adherence to purchasing policies and procedures for MPO-related expenditures. Receives and process invoices, prepare vouchers for finance, and assist with budget reconciliation. Performs general payroll activities such as reviewing, maintaining and processing records for time worked, overtime, leaves, and absences; tracks and maintains employee leave accruals.
Coordinates and schedule meetings, maintain calendars, and organize logistics for MPO Board, Technical Advisory Committee, and other stakeholder group meetings; assists in preparing agendas, meeting materials, and official correspondence; prepare and review correspondence, reports, and official documents for accuracy and completeness.
Acts as a liaison between MPO staff, government agencies, and external stakeholders to facilitate communication and project coordination.
Bachelor’s Degree in Accounting, Business Administration, Public Administration, Economics or related field AND three (3) years of experience in fiscal or administrative operations, or management analysis. A combination of education, experience, and training may be applied in accordance with Mesilla Valley Metropolitan Planning Organization policy. Licenses/Certification(s) Valid driver’s license may be required or preferred. If applicable, position requires an acceptable driving record in accordance with City of Las Cruces policies. Knowledge of:
principles, practices, techniques, activities, rules, and regulations related to the operations and functions of the position and services provided; current principles of record keeping and records management; principles and practices of effective research methods and data analysis, customer service, and problem resolution techniques; occupational and environmental safety and health hazards, and safety practices; safe and effective use and maintenance of related tools, materials, and equipment; current methods and standards for preparing effective business correspondence; correct English usage, grammar, composition, spelling, punctuation and vocabulary; business and personal computers and related software applications; City organization, operations, policies, and procedures to effectively perform the required functions and duties of the position. Ability to:
perform a variety of duties and responsibilities and assess and prioritize multiple tasks, projects, and demands to meet deadlines; ensure appropriate levels of customer service to achieve expectations and meet objectives; read, understand, and assure compliance with a variety of policies, procedures, rules, standards, and regulations governing related activities and functions; collect applicable information and maintain accurate and timely records; maintain confidentiality of information and data; communicate effectively orally and in writing and use interpersonal skills to sufficiently exchange or convey information and receive work direction; prepare and present accurate and reliable information and reports; establish and maintain effective and appropriate working relationships with employees, other agencies, and the public; safely and effectively operate relevant tools, equipment, and motorized vehicles; navigate across even and uneven surfaces; timely and accurately enter data and update records using various mediums and formats; take initiative and exercise sound independent judgment within established procedural guidelines andcarry out primary responsibilities in accordance with all governing regulations, statutes, and proceduresto ensure achievement of goals and objectives. Skills in:
reading, understanding, and applying relevant rules, ordinances, codes, regulations, policies, and procedures; effectively managing assignments; responding to inquiries timely and within the scope of delegated authority; responding appropriately, maintaining objectivity and freedom from prejudice, and exercising sound judgment and understanding in all interactions; effectively working independently, or as a team member, in various environments with changing priorities; preparing and presenting various reports, documents, forms, and correspondence; researching information, analyzing data, maintaining accurate records, and updating information in various mediums and formats; operating a personal computer with installed generic and specialized software; preparing and presenting information in a clear and concise manner; demonstrating appropriate and effective interpersonal communication and conflict resolution skills; performing highly effective support in assigned areas.
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Physical Factors
Light physical demands: mostly desk work with the ability to lift and carry files and reports.
Frequent to constant use of a personal computer. Work Situation Factors
Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues.
Regular attendance is an essential function of this job to ensure continuity of services. Position is subject to drug testing in accordance with applicable State and Federal regulations and Metropolitan Planning Organization policies. Full-time, exempt. This position is graded at VE17. Plans and coordinates administrative support functions and services for MPO Executive Director; provides administrative management of sensitive and confidential issues; assures that action items are properly processed, managed and resolved; prepares information necessary for administrative decisions and implementation of policies and decisions; interprets, communicates and applies rules, procedures and policies; answers questions where judgment, knowledge and interpretation of MPO policies, procedures and regulations are necessary. Participates in the development and implementation of the annual budget; evaluates and analyzes function, programs, resources, processes, and procedures to identify necessary budget changes, updates, or needs; oversees the procurement and expenditure activities for supplies, services, equipment, and other items, ensuring alignment with funding requirements. Analyzes, monitors, and manages budget and expenditures for programs, projects, grants, and department functions; prepares and reviews personnel actions, agenda items, budget changes accounting activities, and other administrative functions to ensure compliance with MPO policies. Manages grant administration processes, ensuring timely reporting and compliance with federal and state funding requirements; assist in the development of grant applications for state and federal funding opportunities. Researches, organizes, compiles, summarizes, and analyzes data and information for special projects and planning; develops and documents recommendations to support strategic decision making; prepares and presents various special and recurring reports and enters and updates data in various mediums, formats, and filing systems to provide timely and accurate information. Assists in preparing and submitting federal and state reports, including MPO Unified Planning Work Program (UPWP) updates and Quarterly Reports. Coordinates the evaluation and purchase of services, capital assets, and equipment; develops, writes, updates, and verifies new?or existing vendor bid specifications; research cost effective products and services and prepare and recommend contracts with appropriate vendors; ensures adherence to purchasing policies and procedures for MPO-related expenditures. Receives and process invoices, prepare vouchers for finance, and assist with budget reconciliation. Performs general payroll activities such as reviewing, maintaining and processing records for time worked, overtime, leaves, and absences; tracks and maintains employee leave accruals.
Coordinates and schedule meetings, maintain calendars, and organize logistics for MPO Board, Technical Advisory Committee, and other stakeholder group meetings; assists in preparing agendas, meeting materials, and official correspondence; prepare and review correspondence, reports, and official documents for accuracy and completeness.
Acts as a liaison between MPO staff, government agencies, and external stakeholders to facilitate communication and project coordination.
Bachelor’s Degree in Accounting, Business Administration, Public Administration, Economics or related field AND three (3) years of experience in fiscal or administrative operations, or management analysis. A combination of education, experience, and training may be applied in accordance with Mesilla Valley Metropolitan Planning Organization policy. Licenses/Certification(s) Valid driver’s license may be required or preferred. If applicable, position requires an acceptable driving record in accordance with City of Las Cruces policies. Knowledge of:
principles, practices, techniques, activities, rules, and regulations related to the operations and functions of the position and services provided; current principles of record keeping and records management; principles and practices of effective research methods and data analysis, customer service, and problem resolution techniques; occupational and environmental safety and health hazards, and safety practices; safe and effective use and maintenance of related tools, materials, and equipment; current methods and standards for preparing effective business correspondence; correct English usage, grammar, composition, spelling, punctuation and vocabulary; business and personal computers and related software applications; City organization, operations, policies, and procedures to effectively perform the required functions and duties of the position. Ability to:
perform a variety of duties and responsibilities and assess and prioritize multiple tasks, projects, and demands to meet deadlines; ensure appropriate levels of customer service to achieve expectations and meet objectives; read, understand, and assure compliance with a variety of policies, procedures, rules, standards, and regulations governing related activities and functions; collect applicable information and maintain accurate and timely records; maintain confidentiality of information and data; communicate effectively orally and in writing and use interpersonal skills to sufficiently exchange or convey information and receive work direction; prepare and present accurate and reliable information and reports; establish and maintain effective and appropriate working relationships with employees, other agencies, and the public; safely and effectively operate relevant tools, equipment, and motorized vehicles; navigate across even and uneven surfaces; timely and accurately enter data and update records using various mediums and formats; take initiative and exercise sound independent judgment within established procedural guidelines andcarry out primary responsibilities in accordance with all governing regulations, statutes, and proceduresto ensure achievement of goals and objectives. Skills in:
reading, understanding, and applying relevant rules, ordinances, codes, regulations, policies, and procedures; effectively managing assignments; responding to inquiries timely and within the scope of delegated authority; responding appropriately, maintaining objectivity and freedom from prejudice, and exercising sound judgment and understanding in all interactions; effectively working independently, or as a team member, in various environments with changing priorities; preparing and presenting various reports, documents, forms, and correspondence; researching information, analyzing data, maintaining accurate records, and updating information in various mediums and formats; operating a personal computer with installed generic and specialized software; preparing and presenting information in a clear and concise manner; demonstrating appropriate and effective interpersonal communication and conflict resolution skills; performing highly effective support in assigned areas.
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