Executive Assistant Job at The Intersect Group in Dallas

Overview Executive Assistant — The Intersect Group is seeking Executive Assistants for our direct banking client, where you will serve as a main point of contact providing administrative support to leadership in an Investment Banking line of business. Responsibilities Act as the main point of contact for managers, clients and other personal within their assigned line of business and/or geography Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on leaderships behalf Prepare briefings, agendas and presentation decks as needed Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary Calendar Management: scheduling, making appointments and prioritizing the most sensitive matters Calling candidates and scheduling/coordinating interviews based on managers availability Take minutes during meetings Book travel and process associated expense reports Answering phone calls in a polite and professional manner and direct calls to the appropriate person Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department Act as an office manager by keeping up with office supply inventory Assist other EA’s as needed on broader corporate events and/or provide backup support to their line of business and/or geography Qualifications Minimum of 5 years of work experience as an Executive Assistant, Personal Assistant or similar role Strong proficiency in Microsoft Office Exceptional calendar and time management skills Experience with utilization and reporting within Salesforce Excellent verbal and written communications skills Strong judgement, discretion and confidentiality skills Bachelor’s degree preferred; high school diploma or GED required PA diploma or certification is a plus Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) #J-18808-Ljbffr