Executive Assistant Job at Armand Corporation in New York

Armand Corporation, an award-winning M/WBE Construction Management firm celebrating over 34 years in the industry, is seeking a full-time Executive Assistant. The ideal candidate has 3–5 years of experience as an Executive Assistant for senior executives at GDC. In this position, you will play a pivotal role in supporting our senior leadership team. You will be responsible for providing comprehensive administrative assistance to GDC executives, ensuring seamless operations, and contributing to the overall success of the organization. The ideal candidate will have a strong understanding of executive-level operations and be able to provide high-level support to the senior leadership team in a fast-paced and demanding environment. If selected, candidates will need to provide digital proof of licensure and certification for all U.S.-based accolades, including academic degrees, before the time of the interview. Information provided will be handled with discretion and used purely for employment-related purposes, including background checks for various government agency clients. This position will be full-time, on-site. Candidates are expected to live in or near the New York metropolitan area. JOB RESPONSIBILITIES Efficiently manage the executives' calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements Act as a liaison between the executives and internal/external stakeholders, always maintaining effective communication and professionalism Prioritize and handle incoming communication, including emails, phone calls, and inquiries, with discretion and responsiveness Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment Attend meetings and draft minutes as directed Keep the executive apprised of time-sensitive or priority matters, ensuring appropriate follow up takes place Develop and manage internal processes to expedite workflow Maintain paper and electronic filing systems, including confidential and sensitive information Perform other administrative duties and special projects as needed QUALIFICATIONS Bachelor’s degree in Arts, Business, or a related field is preferred. Proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management Exceptional organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively Excellent written and verbal communication skills, with strong attention to detail and accuracy Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly Demonstrated ability to work independently, take initiative, and anticipate the needs of executives A professional and approachable demeanor, with strong interpersonal skills to interact with diverse stakeholders #J-18808-Ljbffr