Executive Assistant Job at Associations, Inc. in Houston

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com . Job Description We are seeking a highly professional, proactive, and dedicated Executive Assistant to provide direct support to the Chief Corporate Officer (CCO). This high-profile role requires a self-starter with excellent judgment, flexibility, discretion, and a strong sense of service. The ideal candidate will thrive in a fast-paced environment, effectively manage a wide range of administrative and personal tasks, and consistently demonstrate initiative and confidentiality. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provide high-level executive and personal support to the CCO, including assistance with errands as needed Manage and maintain complex calendars, coordinate meetings, appointments, and travel arrangements Answer and direct calls, greet visitors, and handle all communications in a professional and welcoming manner Prepare and process accurate expense reports using Concur in a timely fashion Perform general administrative duties, including filing, copying, scanning, and managing correspondence Draft, edit, and format communications and presentations as needed Maintain strict confidentiality and demonstrate discretion in handling sensitive information Provide coverage for other Executive Assistants during absences and collaborate on team initiatives Interact professionally with senior executives, board members, and employees at all levels Proactively identify opportunities to improve workflows and anticipate the needs of the CCO Consistently meet deadlines and prioritize competing tasks Execute special projects and ad hoc tasks as assigned Requirements 5-7 years of experience of executive/administrative support experience Expert-level proficiency and knowledge of MS Office (Word, Outlook, Excel, PowerPoint, etc.) High degree of discretion dealing with confidential information Strong organizational, listening, verbal, and written communication skills Ability to professionally communicate both internally and externally with individuals at all levels of an organization, including senior leadership Exceptional organizational, prioritization, and multi-tasking skills Energetic yet calm, even-tempered attitude, "do whatever it takes" to get the job done Ability to work both independently and in a team setting; flexible, adaptable, and thrives in a fast-paced, changing environment Skilled in being a self-motivating, humble, and proactive team player Exceptional time management and customer support skills We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. #J-18808-Ljbffr