Russell Tobin is hiring: Executive Assistant in Purchase

We are seeking a highly organized and proactive Executive Assistant to support Managing Directors in a fast-paced financial services environment. The ideal candidate will deliver high-level administrative support, manage confidential matters with discretion, and ensure efficient day-to-day operations. Job Summary: Provide comprehensive administrative support to senior executives. Key Responsibilities: Provide comprehensive phone coverage, including answering calls, taking accurate messages, tracking executive availability, and handling urgent or confidential matters with sound judgment. Manage and maintain calendars by scheduling meetings, conference calls, and events. Coordinate complex travel arrangements and accommodations, and process related expense reports (e.g., for business travel or client visits). Navigate internal systems and work with departments across the organization to gather information, fulfill requests, and secure necessary services. Offer backup support to colleagues during absences and assist with general office tasks as needed. Perform various administrative duties, such as maintaining distribution lists, organizing workspaces, and upholding a professional office environment. Required Skills & Attributes: Strong communication, problem-solving, and decision-making abilities. Exceptional attention to detail, along with excellent organizational and time-management skills. A positive, team-oriented attitude and a willingness to support others. Ability to multitask effectively in a dynamic, high-pressure environment. Technical Proficiency: Proficient in Microsoft Office Suite, particularly Outlook for email, calendar, and contact management. Working knowledge of Excel and internet research tools. Familiarity with Concur or similar expense reporting systems is a plus. Willingness to continually learn and adapt to office procedures, technology, and compliance protocols. Compensation: $30.00/hr - $33.00/hr Seniority level Mid-Senior level Employment type Contract Job function Administrative Industries Banking, Investment Banking, and Financial Services #J-18808-Ljbffr