Accounting Specialist Job at The Contractor Consultants in Nashville

Build Nashville, one of the premier luxury homebuilders in the Southeast, is seeking a detail-oriented Accounting Specialist / Bookkeeper to support our growing team. In this role, you'll own the accounting cycle for high-end residential construction projects, ensuring financial accuracy, maintaining cash flow, and delivering clear reporting for leadership, lenders, and clients.

At Build Nashville, we are more than a builder - we are a multi-award-winning team shaping some of the finest luxury homes in Tennessee. Recognized as one of the Best Builders in Nashville, we take pride not just in building exceptional homes but also in building people. Our culture is close-knit, supportive, and rooted in collaboration.

Job Overview

Key Responsibilities:

• Accounts Payable & Receivable
• Receive, log, and process vendor invoices in JobTread (construction software).
• Code invoices to correct project budgets and cost codes.
• Coordinate invoice approvals with Project Managers and Owners.
• Prepare and distribute vendor payments (ACH/check).
• Manage AP/AR, including client invoicing, draw request processing, and collection follow-up.
• Project Accounting & Job Costing
• Set up and maintain financial accounts for each project in JobTread.
• Track daily transactions and ensure invoice documentation is attached.
• Perform biweekly budget reconciliations and prepare variance reports for PM review.
• Move costs between P&L and Balance Sheet as needed.
• Draw Requests
• Compile and reconcile 'Unpaid Bills by Job' reports.
• Prepare client draw packages with invoices, summaries, and supporting documentation.
• Submit and track draws with lenders or clients, verify disbursements, and log receipts.
• Maintain master draw schedules and update project cash flow reports.
• Compliance & Documentation
• Maintain strict record-keeping protocols for invoices, payments, draws, and approvals.
• Archive all financial documents in Dropbox / JobTread per SOP.
• Ensure processes align with company internal controls and compliance requirements.

Qualifications

• 1+ year of accounting/bookkeeping experience (construction or project-based industry preferred).
• Proficiency in QuickBooks, JobTread (or similar construction accounting software), and Google Sheets.
• Strong knowledge of job cost accounting, draw cycles, and reconciliations.
• Exceptional attention to detail with the ability to manage multiple projects simultaneously.
• Excellent communication skills for working with PMs, clients, and vendors.
• High school diploma or GED required; additional education in accounting preferred.

Benefits

• Competitive salary: $60,000 - $65,000 annually + performance bonuses.
• Retirement savings program and profit share options.
• Paid training, certifications, and apprenticeship/mentor opportunities.
• Paid time off (holidays, vacation, sick) + paid parental leave.
• Annual Vacation Cash Bonus
• Bi-weekly pay cycle.
• Company events, annual outings, and employee rewards.
• Mileage reimbursement when applicable.

Location and Schedule

Full-Time, Monday - Friday, onsite at Build Nashville offices in Nashville, TN

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.