Hubstaff blog
GEGI
HQ:
San Mateo, California, United States Remote job Jul 22 We are seeking a detail-oriented and proactive
Accounting Specialist
to join our team. This role is essential for maintaining accurate financial records, overseeing billing and reconciliation processes, and ensuring compliance with tax regulations. You will work closely with our project and management teams to support daily operations and monthly reporting. Daily Tasks: Control and bill material orders using
QuickBooks (QB)
and
MCC Estimator CRM Track project completion status (including projects not 100% complete) and bill customers accordingly Enter all vendor bills into QB daily with attached documentation Apply all received payments in QB and upload corresponding payment proof Manage accounts payable (AP) to ensure timely bill payments, including auto-payments Monitor and record employee payroll hours in
BBSI system , including: Entering new employees Deducting Union hours Applying and deducting employee advances Processing external deduction requests Monthly Tasks: Perform
material reconciliation
to ensure all received materials and completed projects are accurately billed Send
monthly customer statements
and follow up on
past due invoices Reconcile all bank accounts Submit sales tax and other tax reports, and ensure timely payments Handle
property tax
preparation and reporting Manage and prepare documents for
company and MCC Management tax returns Additional Responsibilities: Prepare and send
conditional and unconditional lien waivers
to customers Monitor accounts receivable (AR) and follow up on outstanding balances Ensure accurate deduction and tracking of payroll advances and external deductions Support year-end reporting and documentation for CPA and tax authorities Qualifications: Proven experience in bookkeeping, accounting, or a similar role Proficient in
QuickBooks
and familiarity with
MCC Estimator CRM Experience with
BBSI payroll system
is a plus Strong understanding of A/P, A/R, billing, payroll, and reconciliations Ability to manage multiple tasks and deadlines independently Excellent attention to detail and organizational skills Strong communication skills, especially for customer follow-ups We Offer: Fully remote opportunity Stable and supportive team environment Opportunity to work with a company that values accuracy and accountability
#J-18808-Ljbffr
HQ:
San Mateo, California, United States Remote job Jul 22 We are seeking a detail-oriented and proactive
Accounting Specialist
to join our team. This role is essential for maintaining accurate financial records, overseeing billing and reconciliation processes, and ensuring compliance with tax regulations. You will work closely with our project and management teams to support daily operations and monthly reporting. Daily Tasks: Control and bill material orders using
QuickBooks (QB)
and
MCC Estimator CRM Track project completion status (including projects not 100% complete) and bill customers accordingly Enter all vendor bills into QB daily with attached documentation Apply all received payments in QB and upload corresponding payment proof Manage accounts payable (AP) to ensure timely bill payments, including auto-payments Monitor and record employee payroll hours in
BBSI system , including: Entering new employees Deducting Union hours Applying and deducting employee advances Processing external deduction requests Monthly Tasks: Perform
material reconciliation
to ensure all received materials and completed projects are accurately billed Send
monthly customer statements
and follow up on
past due invoices Reconcile all bank accounts Submit sales tax and other tax reports, and ensure timely payments Handle
property tax
preparation and reporting Manage and prepare documents for
company and MCC Management tax returns Additional Responsibilities: Prepare and send
conditional and unconditional lien waivers
to customers Monitor accounts receivable (AR) and follow up on outstanding balances Ensure accurate deduction and tracking of payroll advances and external deductions Support year-end reporting and documentation for CPA and tax authorities Qualifications: Proven experience in bookkeeping, accounting, or a similar role Proficient in
QuickBooks
and familiarity with
MCC Estimator CRM Experience with
BBSI payroll system
is a plus Strong understanding of A/P, A/R, billing, payroll, and reconciliations Ability to manage multiple tasks and deadlines independently Excellent attention to detail and organizational skills Strong communication skills, especially for customer follow-ups We Offer: Fully remote opportunity Stable and supportive team environment Opportunity to work with a company that values accuracy and accountability
#J-18808-Ljbffr