Larkin University is hiring: Executive Assistant in Orlando

Larkin University Job Title – Executive Assistant Job Type – Full Time Location – Winter Gardens, Orlando, Florida Department – School of Medical Dentistry, Office of the Dean Position Reports to – Dean Anticipate Start Date – As soon as possible Job Description Larkin University is a private, non-profit educational institution currently comprised of the College of Biomedical Sciences, the College of Pharmacy and the School of Physician Assistant Program. Larkin University was created to support the education and health care needs of South Florida’s diverse communities. Consistent with our mission and vision, Larkin University is partnering with Orlando College of Osteopathic Medicine (OCOM) to create the Larkin University School of Dental Medicine. Together, the school will deliver cutting-edge dental healthcare in the Orlando area. Job Summary The Executive Assistant will provide high-level support to the Dean of Larkin University College of Dentistry and key leaders within the Dean’s Executive Suite. Reporting directly to the Dean, this role is integral to ensuring the efficient management of the Dean’s schedule and the smooth operation of the office suite. The Executive Assistant will handle incoming communications, manage in-person visits, and direct inquiries appropriately. We are looking for a highly motivated individual with strong interpersonal skills to join our team. The Executive Assistant plays a crucial role in representing the Dean’s Executive Suite both internally and externally, ensuring that interactions reflect the highest standards of the College of Dentistry and Larkin University. Key Responsibilities: Office Management: Proactively oversee the daily operations of the Dean’s Executive Suite, ensuring efficiency and professionalism. Communication: Handle internal and external correspondence, including sensitive and confidential information, with the utmost discretion. Scheduling: Accurately manage the Dean’s calendar, scheduling meetings and maintaining both daily and long-term calendars with detailed notes for verification. Travel Coordination: Arrange complex local, national, and international travel, including transportation, accommodations, agendas, directions, and necessary materials. Document Preparation: Draft business correspondence, finalize PowerPoint presentations and prepare executive-level meeting minutes. Accreditation Support: Prepare and manage documentation related to accreditation processes. Office Maintenance: Order supplies and ensure the Dean’s Office is maintained in an orderly and professional manner. Supervision: Recruit and supervise student workers, ensuring they are effectively integrated into office operations. Additional Duties: Perform other duties as assigned to support the Dean and the Executive Suite. Key Skills and Qualifications: Work Ethic: Demonstrates a strong commitment to professionalism and integrity. Proactive Approach: Exhibits a high degree of initiative, anticipating the needs of the Dean and the Executive Suite. Project Management: Proven expertise in project coordination, execution, follow-through, and event planning. Collaboration: Ability to work collaboratively and professionally with all levels of the organization. Attention to Detail: High accuracy and meticulousness in all tasks. Deadline Management: Strong ability to track, monitor, and meet deadlines. System Proficiency: Quickly learns and navigates various University systems, databases, and programs. Software Skills: Proficient with Microsoft Office suite and various scheduling programs. Communication: Excellent communication and executive administrative support skills. Discretion: Proven ability to act with tact and maintain confidentiality. Problem-Solving: Strong analytical skills in complex, fast-paced environments. Accountability: Committed to personal responsibility and delivering results. Qualifications Bachelor of Arts, Bachelor of Science, and 3 to 5 years of experience or equivalent combination of education and experience is required. EEO/AA Statement Larkin University is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. Diversity Statement Larkin University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. #J-18808-Ljbffr