Executive Assistant Job at Hanna Interpreting Services LLC in Spring Valley

Overview The Executive Assistant, reporting to the Human Resources Manager, provides comprehensive support to our President and Chief Operating Officer. This onsite role manages daily administrative, property, and office management tasks to enable the executive team to focus on strategic growth and external relations. Responsibilities include managing the President's calendar and email, and acting as a vital liaison between the President and the COO. The position supports a team of nearly 100 employees. Schedule is from 7:30 AM to 4:30 PM. Key Responsibilities Executive Support & Management: Proactively manage the President’s calendar, prioritize emails, and handle communications to keep them focused on high-level activities. Property & Office Management: Oversee building maintenance, manage office supplies and facilities, organize common spaces, and ensure smooth day-to-day operations for the office and building. Administrative Oversight: Complete administrative duties including document management, travel arrangements, expense tracking, and meeting preparation. Liaison Role: Serve as a bridge between the President, COO, and staff, ensuring smooth communication and follow-up on key projects and initiatives across departments. Strategic Support: Help the President stay on track, provide reminders, and prepare them for meetings or events; offer feedback and help prioritize tasks. Project Coordination: Oversee special projects, both personal and business-related, to support efficiency in the President’s workload. Decision-Making Support: Aid in daily decision-making by presenting well-organized summaries and actionable insights. Requirements 5+ years as an executive or personal assistant to high-level executives. Experience in property or office management is a plus. Superior ability to organize, prioritize, and multi-task in a fast-paced environment. Excellent verbal and written communication; polished, professional demeanor. Proven ability to handle confidential information with integrity and discretion. Ability to think on your feet, handle unexpected challenges, and find creative solutions independently. Proficiency with Google Workspace, Microsoft Office, calendar and email management software, and other relevant administrative tools. Benefits Medical, Dental, and Vision Insurance 401(k) with company match Generous PTO and paid holidays Professional development opportunities Employee assistance program Company-sponsored events and activities Hybrid Work Environment Pay Range: $(phone number removed)/year Details Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative Industries: Translation and Localization We’re not providing translations or additional content beyond the original information. This description focuses on the responsibilities, qualifications, and benefits relevant to the Executive Assistant role at Hanna Interpreting Services LLC. #J-18808-Ljbffr