Executive Assistant Job at Sorren in Madison

Position Summary Sorren is looking for an Executive Assistant to provide professional-level support for our Office Partner-In-Charge based in Madison, WI. This is a highly responsible administrative and professional role that requires a high degree of accuracy, accountability, attention to detail, and confidentiality. Essential Job Functions Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld Prepares agendas, sends notices, and attends meetings and work sessions for the purpose of providing information, recording minutes, and supporting the needs of other attendees Conducts advanced clerical research and obtains pertinent materials and information for meetings and reports Prepares, proofs, edits, and distributes email correspondence, memoranda, charts, and reports Processes incoming and outgoing communication for the Office Partner-In-Charge Creates and maintains electronic databases, spreadsheets, and logs Works independently on projects and initiatives assigned by the Office Partner-In-Charge Serves as a communications link between the Office Partner-In-Charge and both internal and external stakeholders Coordinates conference and travel plans if needed Assists with overall organization and execution of business-related office events Coordinates with national marketing team on local marketing campaigns Required Skills and Qualifications 4 or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Proven experience and ability to maintain confidentiality of information Flexible team player, willing to adapt to changes, and unafraid of challenges Responsibilities Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements Assist in event planning and execution, ensuring all details are handled professionally and efficiently Serve as the first point of contact for internal and external stakeholders, demonstrating excellent customer service skills Perform clerical tasks such as data entry, filing, and maintaining organized records Proofread documents for accuracy and clarity before distribution Utilize computer literacy to create presentations, reports, and correspondence as needed Maintain confidentiality while handling sensitive information and communications Support various projects as assigned by executives, demonstrating strong organizational skills Experience Proven experience in an executive administrative support role or similar position is preferred Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Excellent written and verbal communication skills are essential for interacting with diverse stakeholders Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications Experience with event planning is highly desirable but not mandatory A background in customer service or clerical work will be considered an asset Benefits Paid time off Medical, dental, vision, std/ltd, and life insurance 401(k) plan Paid holidays Holiday break from December 24-January 1 Paid Parental Leave after 1 year of service Mentorship program Spontaneous activities organized by the firm End of busy season celebrations and holiday parties Referrals increase your chances of interviewing at Sorren by 2x #J-18808-Ljbffr