Pacific Media Group is hiring: Office Secretary (Finance & Administration) in Ka

Office Secretary (Finance & Administration) Pacific Media Group is seeking a Secretary who can seamlessly manage both administrative and financial responsibilities, ensuring the smooth and efficient operation of our office. Role Overview This position serves as the central support hub for the Finance & Administration department, handling financial workflows while also carrying out essential office secretary functions. The Secretary will oversee accounts receivable, billing, and reporting while also managing scheduling, documentation, and communications across departments. This role requires strong organizational skills, attention to detail, and the ability to balance finance work with administrative support. Compensation : $52,000-$65,000+, Depending on Experience - Plus Benefits! Paid vacation and paid sick leave 401(k) after 1 year of employment Key Responsibilities Finance & Billing Post and reconcile payments Apply payments in billing systems and reconcile customer accounts Perform payment-to-invoice matching and verify deposits Track accounts receivable and monitor AR aging reports Communicate with clients and internal staff regarding invoices and balances Follow up on outstanding accounts and support collections in compliance with standards Ensure financial records are audit-ready and support month-end close Generate financial reports and highlight collection/payment trends Administrative & Office Support Serve as the primary point of contact for the office—answer phones, greet visitors, and manage general inquiries Maintain calendars, schedule meetings, and assist with internal communications Prepare, proofread, and distribute correspondence, memos, and reports Organize and maintain electronic and paper filing systems Support department heads with project coordination and document preparation Order and manage office supplies, ensuring the office remains organized and well-stocked Assist with onboarding new staff and coordinating office logistics Required Qualifications 2+ years of experience in bookkeeping, accounts receivable, or office administration Proficiency with QuickBooks Desktop, Stripe, and Excel/Google Sheets Strong organizational skills and meticulous attention to detail Clear, professional communication skills for both client and internal interactions Ability to multitask and manage deadlines across finance and administrative tasks Preferred Qualifications Bachelor’s degree in Accounting, Finance, Business Administration, or related field 3–5 years of combined experience in finance and office administration Familiarity with GAAP, internal controls, and FDCPA compliance Advanced Excel skills (pivot tables, reconciliations, reporting) Experience with CRM systems (e.g., Pipedrive) Prior experience in media, advertising, or service-based environments #J-18808-Ljbffr