The Larko Group
Senior Executive Assistant to the CEO
The Larko Group, Chicago, Illinois, United States, 60290
Step into the world of finance with a firm that values innovation, teamwork, and results. This is a strategic, high-impact position supporting the CEO while partnering closely with the COO and senior leadership team. The role offers a unique opportunity to influence firmwide coordination, bridging executive priorities, board activities, and key external relationships to enhance alignment and operational excellence across the organization.
Responsibilities
Serve as the principal executive assistant to the CEO: manage calendar and expenses, prioritize commitments, manage conflicts, streamline workflows, triage requests, ensure follow-through, and act as the CEO’s proxy where appropriate.
Oversee travel logistics (domestic/international), itineraries, meeting preparation, and on-site support.
Work with the COO / broader Operations group to ensure operational alignment and manage interlock points between strategy and execution.
Anticipate needs in advance, ensuring the CEO is fully prepared for every meeting and engagement.
Support administrative aspects of special and high-priority initiatives.
Oversee CEO email and correspondence management: monitor and organize the CEO’s inbox, draft responses where appropriate, provide daily task summaries, and proactively flag urgent or time-sensitive matters to ensure timely attention and follow-through.
Coordinate and plan leader-focused events: manage the logistics and execution of high-profile leadership gatherings (e.g., Global Leader Business Planning, strategy offsites, board/management retreats), ensuring seamless planning, alignment with executive priorities, and professional experience for all participants.
Manage calendar aspects of the CEO’s personal and external commitments, including the CEO’s service on outside boards and professional organizations, and some limited personal travel and appointments - ensuring seamless integration with company responsibilities and minimizing scheduling conflicts.
Support the Board of Directors calendar and administrative activities, including scheduling needs. Maintain board calendar, track director terms, and committee assignments.
Plan and execute board and committee meetings: logistics, material compilation, and distribution (board books, slide decks).
Ideal Experience
Bachelor’s degree in business, finance, operations, communications, or a related field.
8+ years supporting C-suite executives, ideally within financial services, investment banking, or professional services; public company experience a plus.
Proven discretion and sound judgment in handling confidential information.
Exceptional written and verbal communication skills; able to synthesize complex information for executive and investor audiences.
Strong organizational and project management abilities; managing multiple priorities under tight deadlines.
Skilled collaborator with the ability to influence and build relationships across all levels, including executives, board members, and cross-functional teams.
Advanced proficiency in Microsoft Office (Excel, PowerPoint), virtual meeting tools, and familiarity with board governance or investor relations platforms.
Strategic thinker with high initiative, adaptability, and attention to detail.
Flexible availability during peak periods (earnings, board meetings, or other critical cycles).
#117910
The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.
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Responsibilities
Serve as the principal executive assistant to the CEO: manage calendar and expenses, prioritize commitments, manage conflicts, streamline workflows, triage requests, ensure follow-through, and act as the CEO’s proxy where appropriate.
Oversee travel logistics (domestic/international), itineraries, meeting preparation, and on-site support.
Work with the COO / broader Operations group to ensure operational alignment and manage interlock points between strategy and execution.
Anticipate needs in advance, ensuring the CEO is fully prepared for every meeting and engagement.
Support administrative aspects of special and high-priority initiatives.
Oversee CEO email and correspondence management: monitor and organize the CEO’s inbox, draft responses where appropriate, provide daily task summaries, and proactively flag urgent or time-sensitive matters to ensure timely attention and follow-through.
Coordinate and plan leader-focused events: manage the logistics and execution of high-profile leadership gatherings (e.g., Global Leader Business Planning, strategy offsites, board/management retreats), ensuring seamless planning, alignment with executive priorities, and professional experience for all participants.
Manage calendar aspects of the CEO’s personal and external commitments, including the CEO’s service on outside boards and professional organizations, and some limited personal travel and appointments - ensuring seamless integration with company responsibilities and minimizing scheduling conflicts.
Support the Board of Directors calendar and administrative activities, including scheduling needs. Maintain board calendar, track director terms, and committee assignments.
Plan and execute board and committee meetings: logistics, material compilation, and distribution (board books, slide decks).
Ideal Experience
Bachelor’s degree in business, finance, operations, communications, or a related field.
8+ years supporting C-suite executives, ideally within financial services, investment banking, or professional services; public company experience a plus.
Proven discretion and sound judgment in handling confidential information.
Exceptional written and verbal communication skills; able to synthesize complex information for executive and investor audiences.
Strong organizational and project management abilities; managing multiple priorities under tight deadlines.
Skilled collaborator with the ability to influence and build relationships across all levels, including executives, board members, and cross-functional teams.
Advanced proficiency in Microsoft Office (Excel, PowerPoint), virtual meeting tools, and familiarity with board governance or investor relations platforms.
Strategic thinker with high initiative, adaptability, and attention to detail.
Flexible availability during peak periods (earnings, board meetings, or other critical cycles).
#117910
The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.
#J-18808-Ljbffr