LaSalle Investment Management
Overview
LaSalle Investment Management is looking for an Executive Assistant based in Chicago, IL to support Portfolio Managers and Investment Vehicles. The role is highly confidential and covers a wide range of administrative and business operations duties.
Key Responsibilities
Draft confidential correspondence, edit documents, take and transcribe minutes of meetings.
Create, maintain, and update various databases.
Serve as liaison between executives, internal management, employees, clients, and visitors.
Review incoming correspondence via paper or email and determine appropriate actions.
Lead and monitor issues and follow up.
Take independent action on handling requests and act as liaison between departments.
Plan, coordinate, and support meetings and conferences.
Arrange domestic and international travel and handle expense reporting.
Assist with processing department financial data related to budgets, accounts payable, and generating financial queries and reports.
Administer the department/business unit record keeping system.
Ensure files are maintained according to company policies and procedures.
Committee/Meeting organization; facilitate technology, coordinate and distribute materials for leadership meetings, earnings calls, etc.
Manage scheduling and travel plans for the Board of Directors quarterly meeting.
Work cooperatively with other administrative assistants to back up each other smoothly.
Complete additional administrative tasks as needed by the team/business.
Minimum Qualifications
Bachelor’s degree.
Minimum two years supporting an executive at the Managing Director level or above.
Proficient knowledge of MS Outlook, Word, Excel, and PowerPoint.
Effective interpersonal skills, including superior oral and written communication skills.
Advanced ability to organize, prioritize, multi-task, and juggle competing priorities.
Tact and good judgment in confidential situations and proven experience interacting with senior management.
Capabilities & Attributes
Adaptability: Effectiveness in varying environments and tasks.
Planning and Organizing: Establishes course of action to accomplish goals.
Team Focus: Dedicated to meeting the expectations of the Portfolio teams.
Dealing with Ambiguity: Comfortable handling uncertainty.
Interpersonal Savvy: Relates well to all kinds of people.
Learning on the Fly: Learns quickly when facing new problems.
Self-Starter: Ability to start and complete projects independently.
Time Management: Uses time effectively and efficiently.
Benefits
Health benefits including medical, dental, vision, and mental health support.
Generous paid time off, paid company holidays, and parental leave.
Financial wellness through a 401(k) plan with company match and flexible spending accounts.
Compensation Estimated salary range: $75,000.00 – $85,000.00 USD per year.
Equal Opportunity Employer LaSalle Investment Management is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities.
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Key Responsibilities
Draft confidential correspondence, edit documents, take and transcribe minutes of meetings.
Create, maintain, and update various databases.
Serve as liaison between executives, internal management, employees, clients, and visitors.
Review incoming correspondence via paper or email and determine appropriate actions.
Lead and monitor issues and follow up.
Take independent action on handling requests and act as liaison between departments.
Plan, coordinate, and support meetings and conferences.
Arrange domestic and international travel and handle expense reporting.
Assist with processing department financial data related to budgets, accounts payable, and generating financial queries and reports.
Administer the department/business unit record keeping system.
Ensure files are maintained according to company policies and procedures.
Committee/Meeting organization; facilitate technology, coordinate and distribute materials for leadership meetings, earnings calls, etc.
Manage scheduling and travel plans for the Board of Directors quarterly meeting.
Work cooperatively with other administrative assistants to back up each other smoothly.
Complete additional administrative tasks as needed by the team/business.
Minimum Qualifications
Bachelor’s degree.
Minimum two years supporting an executive at the Managing Director level or above.
Proficient knowledge of MS Outlook, Word, Excel, and PowerPoint.
Effective interpersonal skills, including superior oral and written communication skills.
Advanced ability to organize, prioritize, multi-task, and juggle competing priorities.
Tact and good judgment in confidential situations and proven experience interacting with senior management.
Capabilities & Attributes
Adaptability: Effectiveness in varying environments and tasks.
Planning and Organizing: Establishes course of action to accomplish goals.
Team Focus: Dedicated to meeting the expectations of the Portfolio teams.
Dealing with Ambiguity: Comfortable handling uncertainty.
Interpersonal Savvy: Relates well to all kinds of people.
Learning on the Fly: Learns quickly when facing new problems.
Self-Starter: Ability to start and complete projects independently.
Time Management: Uses time effectively and efficiently.
Benefits
Health benefits including medical, dental, vision, and mental health support.
Generous paid time off, paid company holidays, and parental leave.
Financial wellness through a 401(k) plan with company match and flexible spending accounts.
Compensation Estimated salary range: $75,000.00 – $85,000.00 USD per year.
Equal Opportunity Employer LaSalle Investment Management is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities.
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