University of Illinois College of Medicine
Business/Administrative Associate I - Department of Microbiology and Immunology,
University of Illinois College of Medicine, Chicago, Illinois, United States, 60290
Business/Administrative Associate I – Department of Microbiology and Immunology, College of Medicine, University of Illinois Chicago
# of Positions:
1 Workplace Type:
On-Site Posting Close Date:
October 20, 2025 Salary Range:
$48,613.50 – $60,000.00 / Annual Salary
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. This position will assist with the operational management of the educational and research activities of the Department of Microbiology and Immunology within the UIC College of Medicine.
Duties & Responsibilities:
Serve in the role of Chrome River delegate for all University purchasing cards and employee reimbursements in accordance with University policies and procedures.
Responsible for coordinating facilities management repairs; submit billable and non-billable requests via FMWeb.
Ordering supplies for Department Head’s laboratory.
Acts as the liaison with University Payables (UPAY) and Purchasing to resolve vendor payment issues and open encumbrances
Provide assistance with the fiscal management of the department’s research portfolio. Prepare monthly reports, process labor distribution and earnings transfers.
Provide administrative support to the department head, including maintaining their calendar (maintain and respond to requests for meetings), answering phone calls, maintain lab meeting schedule and room reservations, maintain lab website.
Management of the departmental seminar program including coordinating travel and hotel accommodations, visit itineraries, schedule, arranging luncheons, Internal communications, marketing and budgeting. This includes seminar, research in progress and Journal Club.
Record and transcribe minutes for faculty meetings, manage classroom and conference room scheduling
Manage departmental website and submissions to the Journal of Virology
Help coordinate scientific meetings and collaborations in the department.
Serve as point-of-contact for faculty, students, staff and visitors to the department.
Perform other related duties and participate in special projects as assigned.
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1 Workplace Type:
On-Site Posting Close Date:
October 20, 2025 Salary Range:
$48,613.50 – $60,000.00 / Annual Salary
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. This position will assist with the operational management of the educational and research activities of the Department of Microbiology and Immunology within the UIC College of Medicine.
Duties & Responsibilities:
Serve in the role of Chrome River delegate for all University purchasing cards and employee reimbursements in accordance with University policies and procedures.
Responsible for coordinating facilities management repairs; submit billable and non-billable requests via FMWeb.
Ordering supplies for Department Head’s laboratory.
Acts as the liaison with University Payables (UPAY) and Purchasing to resolve vendor payment issues and open encumbrances
Provide assistance with the fiscal management of the department’s research portfolio. Prepare monthly reports, process labor distribution and earnings transfers.
Provide administrative support to the department head, including maintaining their calendar (maintain and respond to requests for meetings), answering phone calls, maintain lab meeting schedule and room reservations, maintain lab website.
Management of the departmental seminar program including coordinating travel and hotel accommodations, visit itineraries, schedule, arranging luncheons, Internal communications, marketing and budgeting. This includes seminar, research in progress and Journal Club.
Record and transcribe minutes for faculty meetings, manage classroom and conference room scheduling
Manage departmental website and submissions to the Journal of Virology
Help coordinate scientific meetings and collaborations in the department.
Serve as point-of-contact for faculty, students, staff and visitors to the department.
Perform other related duties and participate in special projects as assigned.
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