The Vertex Companies
Medical Equipment Procurement Project Manager
The Vertex Companies, Charlotte, North Carolina, United States, 28245
Company Description
The Vertex Companies, LLC (VERTEX) is a global $150M professional services firm that offers integrated forensic consulting, expert witness services, construction project advisory, and compliance and regulatory consulting to a myriad of markets and industries. Our brand purpose is to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do, continuously learn, and take pride in your work. In August 2025, The VERTEX Companies, LLC (VERTEX) acquired ADAMS Management Services Corporation (ADAMS), a nationally recognized leader in healthcare program and project management. For nearly 40 years, ADAMS has built its reputation on healthcare specialization, trusted client relationships, and a hands-on approach that gets results. By joining forces, we’ve created one of the most comprehensive healthcare consulting platforms in the industry. VERTEX brings the scale and depth of a global professional services firm — spanning forensics, construction project advisory, and regulatory consulting — while ADAMS adds unparalleled sector expertise. Together, we offer healthcare organizations a single, integrated partner to de-risk complex projects, ensure compliance and operational readiness, and deliver lasting value at every stage of the project lifecycle. Job Description
The Procurement Project Manager will work with Project Managers and Equipment Planners on each project to ensure a smooth and successful transition from planning through procurement and installation. Qualities and abilities include a superior work ethic, ambition, the desire and aptitude to learn, and the ability to multitask. Oversee the entire Procurement Process on given projects and lead Procurement Kick-Off Meetings. Gain an understanding of the client’s current purchase process and how to use best practices to assist them to meet project expectations. Assist in building the Procurement Schedule and taking ownership to make sure the entire team (Planning, Procurement, Logistics) stays on schedule to meet project deadlines. Provide leadership and coordinate activities for all facets of the process from RFP/Quotes to tracking and expediting orders. Participate in and/or lead equipment sign-off meetings. Prepare RFP documents to include equipment specifications, T&C’s, contract language, service level agree,ments and warranty language. Review and respond to vendor RFI’s. Analyze RFP’s/Quotes to confirm necessary specifications are met or identify alternate vendors. Participation in coordinating final T&C’s with the client. Participate in and/or lead final pricing negotiations. Manage or attend vendor bid presentations or coordination for vendor equipment trials. Coordinate any changes of purchased ve,rsus planned equipment items with project manager, architect and engineer for medical, electrical and plumbing issues. Develop purchase requisitions/orders or enter into client database/software as requested in our contract. Lead weekly procurement calls with the client to update on the status of purchasing. Control or assist the Project Manager in reporting client budgets and flagging issues to the internal project team. Provide regular reports to the Owner summarizing current project status with regard to purchases and costs. Participate in hospital surveys, design, planning, procurement, logistics meetings, and installation efforts as necessary. Coordinate with the Logistics team for installation needs and assist in the reconciliation of any on-site equipment issues in regard to damage or returns as applicable. Provide project close-out documents at completion. Obtainvendor quotes and preparepurchase requisitions to facilitate client purchase orders Reconcileproject equipment specifications against purchased equipment through the procurement and installation process Incorporateequipment specifications, client purchase and service agreement terms and conditions and acceptance processes into documents generated for bidding and/or negotiations during procurement. Generatepricing comparison reports of multiple vendor responses to RFPs for major and minor moveable equipment. Trackand expedite documents and coordinateequipment delivery, installation, and training with internal document manager Createpricing comparisons from vendor responses to RFPs and bid documents. Joinand documentequipment review meeting notes for procurement validation of specifications. Createinitial equipment delivery schedules and coordinates with PM on equipment delivery and installation schedules. Resolvevendor response and contract requirements issues and questions during the bidding process. Monitorproject budgets during procurement and report issues to internal project team. Coordinateany changes of purchased versus planned equipment items with project Planner, internal PM, architect, and engineer to ensure any MEP issues are addressed. Provide regular reports to the Owner summarizing current project status with regard to purchases and costs. Researchmedical equipment to generate accurate specifications and cut sheets in the appropriate planning database. Reviewand modifies the appropriate planning database equipment specifications and cut sheets as needed. Createnew projects with initial departments and rooms from space programs and/or floor plans. Createinitial equipment lists for common clinical spaces using medical equipment standards. Performedits to equipment lists using internal and external project team notes and drawing mark ups. Participatein clinical equipment review meetings and provides documentation of equipment changes generated in those meetings. Preparestandard project reports and extracts. Compileand postsubmittal documents and other project deliverables Participate in hospital equipment surveys and installation efforts as needed. Leads and documents equipment review meetings for planning of basic equipment in common healthcare areas. Provides guidance and training to other coordinators in ADAMS processes used for project coordination. Researches and identifies alternate vendor products that meet client specifications. Reviews vendor quotes and bids to determine if the information received meets the specifications requested. Specifications and cut books created are complete and accurate. Edits of equipment lists are complete and accurate. Conducts effective and efficient equipment review meetings for basic equipment in common healthcare areas. Provides clear and concise product comparison documents of similar products from multiple vendors. Equipment delivery schedules are completed when needed, are accurate and complete and have realistic equipment lead times. Qualifications
Education: Bachelor of Arts, Science, Architecture, Engineering, Biomedical Sciences,or any other applicable degree, combined with experience. Experience: Five years of experienceof medical equipment procurement consulting and project management in healthcare, or directly related industry. Knowledge: Reads architectural floor plans, elevations, and reflected ceiling plans, and understands basic design and construction terminology. Maintains a current knowledge of medical equipment devices and systems and their applications within healthcare facilities. Expertise in commonly used concepts, practices, and procedures used in the supply chain and procurement field. Proficiency with MS Office (especially Excel and Word), data entry programs, and PDF editing software (Bluebeam and/or Adobe). ‘Super user’ level experience with a medical equipment planning database(s), for both Planning and Procurement tasks. Highly organized, works independently, is task driven, and able to meet multiple deadlines simultaneously. Strong attention to detail is required, as are excellent written and verbal communication and interpersonal skills. Ability to type at least 40 WPM and data entry experience. Holds a validdriver’s license and is able to travel regionally to meet job responsibilities. Additional Information
All your information will be kept confidential according to EEO guidelines. VERTEX offers a solid total compensation package including base salary and discretionary bonus plan. We also offer a robust benefits package including, healthcare (with multiple plan options) and dental; Company-paid Life Insurance, Short Term Disability, and Long-Term Disability. We offer a 401k plan with immediate match and vesting, Flex Spending Account, Employee Assistance Program, and other perks. We provide a generous paid time off plan for eligible employees including 15 days of vacation, 64 hours of sick time, and 9.5 paid holidays (prorated for eligible part-time employees). Our “Lifetime of Learning” program also offers tuition reimbursement and additional support for pursuing advanced education, to help employees grow their skills and careers. VERTEX is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you require assistance to complete any part of the application process, please contact our Recruiting team at recruiting@vertexeng.com. Notice To Third Party Agencies
Please note that VERTEX does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.
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The Vertex Companies, LLC (VERTEX) is a global $150M professional services firm that offers integrated forensic consulting, expert witness services, construction project advisory, and compliance and regulatory consulting to a myriad of markets and industries. Our brand purpose is to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do, continuously learn, and take pride in your work. In August 2025, The VERTEX Companies, LLC (VERTEX) acquired ADAMS Management Services Corporation (ADAMS), a nationally recognized leader in healthcare program and project management. For nearly 40 years, ADAMS has built its reputation on healthcare specialization, trusted client relationships, and a hands-on approach that gets results. By joining forces, we’ve created one of the most comprehensive healthcare consulting platforms in the industry. VERTEX brings the scale and depth of a global professional services firm — spanning forensics, construction project advisory, and regulatory consulting — while ADAMS adds unparalleled sector expertise. Together, we offer healthcare organizations a single, integrated partner to de-risk complex projects, ensure compliance and operational readiness, and deliver lasting value at every stage of the project lifecycle. Job Description
The Procurement Project Manager will work with Project Managers and Equipment Planners on each project to ensure a smooth and successful transition from planning through procurement and installation. Qualities and abilities include a superior work ethic, ambition, the desire and aptitude to learn, and the ability to multitask. Oversee the entire Procurement Process on given projects and lead Procurement Kick-Off Meetings. Gain an understanding of the client’s current purchase process and how to use best practices to assist them to meet project expectations. Assist in building the Procurement Schedule and taking ownership to make sure the entire team (Planning, Procurement, Logistics) stays on schedule to meet project deadlines. Provide leadership and coordinate activities for all facets of the process from RFP/Quotes to tracking and expediting orders. Participate in and/or lead equipment sign-off meetings. Prepare RFP documents to include equipment specifications, T&C’s, contract language, service level agree,ments and warranty language. Review and respond to vendor RFI’s. Analyze RFP’s/Quotes to confirm necessary specifications are met or identify alternate vendors. Participation in coordinating final T&C’s with the client. Participate in and/or lead final pricing negotiations. Manage or attend vendor bid presentations or coordination for vendor equipment trials. Coordinate any changes of purchased ve,rsus planned equipment items with project manager, architect and engineer for medical, electrical and plumbing issues. Develop purchase requisitions/orders or enter into client database/software as requested in our contract. Lead weekly procurement calls with the client to update on the status of purchasing. Control or assist the Project Manager in reporting client budgets and flagging issues to the internal project team. Provide regular reports to the Owner summarizing current project status with regard to purchases and costs. Participate in hospital surveys, design, planning, procurement, logistics meetings, and installation efforts as necessary. Coordinate with the Logistics team for installation needs and assist in the reconciliation of any on-site equipment issues in regard to damage or returns as applicable. Provide project close-out documents at completion. Obtainvendor quotes and preparepurchase requisitions to facilitate client purchase orders Reconcileproject equipment specifications against purchased equipment through the procurement and installation process Incorporateequipment specifications, client purchase and service agreement terms and conditions and acceptance processes into documents generated for bidding and/or negotiations during procurement. Generatepricing comparison reports of multiple vendor responses to RFPs for major and minor moveable equipment. Trackand expedite documents and coordinateequipment delivery, installation, and training with internal document manager Createpricing comparisons from vendor responses to RFPs and bid documents. Joinand documentequipment review meeting notes for procurement validation of specifications. Createinitial equipment delivery schedules and coordinates with PM on equipment delivery and installation schedules. Resolvevendor response and contract requirements issues and questions during the bidding process. Monitorproject budgets during procurement and report issues to internal project team. Coordinateany changes of purchased versus planned equipment items with project Planner, internal PM, architect, and engineer to ensure any MEP issues are addressed. Provide regular reports to the Owner summarizing current project status with regard to purchases and costs. Researchmedical equipment to generate accurate specifications and cut sheets in the appropriate planning database. Reviewand modifies the appropriate planning database equipment specifications and cut sheets as needed. Createnew projects with initial departments and rooms from space programs and/or floor plans. Createinitial equipment lists for common clinical spaces using medical equipment standards. Performedits to equipment lists using internal and external project team notes and drawing mark ups. Participatein clinical equipment review meetings and provides documentation of equipment changes generated in those meetings. Preparestandard project reports and extracts. Compileand postsubmittal documents and other project deliverables Participate in hospital equipment surveys and installation efforts as needed. Leads and documents equipment review meetings for planning of basic equipment in common healthcare areas. Provides guidance and training to other coordinators in ADAMS processes used for project coordination. Researches and identifies alternate vendor products that meet client specifications. Reviews vendor quotes and bids to determine if the information received meets the specifications requested. Specifications and cut books created are complete and accurate. Edits of equipment lists are complete and accurate. Conducts effective and efficient equipment review meetings for basic equipment in common healthcare areas. Provides clear and concise product comparison documents of similar products from multiple vendors. Equipment delivery schedules are completed when needed, are accurate and complete and have realistic equipment lead times. Qualifications
Education: Bachelor of Arts, Science, Architecture, Engineering, Biomedical Sciences,or any other applicable degree, combined with experience. Experience: Five years of experienceof medical equipment procurement consulting and project management in healthcare, or directly related industry. Knowledge: Reads architectural floor plans, elevations, and reflected ceiling plans, and understands basic design and construction terminology. Maintains a current knowledge of medical equipment devices and systems and their applications within healthcare facilities. Expertise in commonly used concepts, practices, and procedures used in the supply chain and procurement field. Proficiency with MS Office (especially Excel and Word), data entry programs, and PDF editing software (Bluebeam and/or Adobe). ‘Super user’ level experience with a medical equipment planning database(s), for both Planning and Procurement tasks. Highly organized, works independently, is task driven, and able to meet multiple deadlines simultaneously. Strong attention to detail is required, as are excellent written and verbal communication and interpersonal skills. Ability to type at least 40 WPM and data entry experience. Holds a validdriver’s license and is able to travel regionally to meet job responsibilities. Additional Information
All your information will be kept confidential according to EEO guidelines. VERTEX offers a solid total compensation package including base salary and discretionary bonus plan. We also offer a robust benefits package including, healthcare (with multiple plan options) and dental; Company-paid Life Insurance, Short Term Disability, and Long-Term Disability. We offer a 401k plan with immediate match and vesting, Flex Spending Account, Employee Assistance Program, and other perks. We provide a generous paid time off plan for eligible employees including 15 days of vacation, 64 hours of sick time, and 9.5 paid holidays (prorated for eligible part-time employees). Our “Lifetime of Learning” program also offers tuition reimbursement and additional support for pursuing advanced education, to help employees grow their skills and careers. VERTEX is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you require assistance to complete any part of the application process, please contact our Recruiting team at recruiting@vertexeng.com. Notice To Third Party Agencies
Please note that VERTEX does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.
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