Boise State University
Faculty Senate Coordinator (Project Coordinator, Associate)
Boise State University, Boise, Idaho, United States, 83708
Faculty Senate Coordinator (Project Coordinator, Associate)
Job Summary/Basic Function:
Responsible for monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner. Department Overview:
Working under shared governance, Faculty Senate membership shifts from year to year and includes faculty from the full spectrum of disciplines and position types at Boise State University. Each member participates in formulating and upholding policies and practices to maintain high standards for knowledge pursuit, creative endeavors, and community engagement. Level Scope:
Entry‑level professional with limited or no prior experience. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day‑to‑day objectives. Focused on self‑development and requires theoretical knowledge through specific education and training. Essential Functions
60% of Time the Faculty Senate Coordinator (Project Coordinator, Associate) must: Maintain and monitor project plans, schedules, work hours, budgets, and expenditures. Organize, attend, and participate in stakeholder meetings. Document and follow up on important actions and decisions from meetings. Prepare necessary presentation materials for meetings. Ensure project deadlines are met. Determine project changes. Provide administrative support as needed. Undertake project tasks as required. Develop project strategies. Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project. Assess project risks and issues and provide solutions where applicable. Ensure stakeholder views are managed toward the best solution. Chair and facilitate meetings where appropriate and distribute minutes to all project team members. Create a project management calendar for fulfilling each goal and objective. 35% of Time the Faculty Senate Coordinator (Project Coordinator, Associate) must: Directly assist the Faculty Senate President and Vice President with drafting agendas, meeting summaries, and other materials relevant to the Faculty Senate and its associated committees. Schedule meetings/rooms and send calendar invites for Faculty Senate meetings, Steering Committee meetings, and other Senate committee meetings. Manage and update the Faculty Senate website and CampusGroups site to ensure timely, accurate, and accessible information for faculty, staff, and external stakeholders. Attend and assist when necessary at all Faculty Senate meetings and select committee meetings as determined by the Senate President. Maintain official records of Faculty Senate actions, policies, and committee work with accuracy, confidentiality, and compliance with university standards, including drafting and publishing meeting summaries. Administer voting procedures and other tasks during Senate meetings, including documenting official Senate decisions and action items. Collect and maintain official records of Faculty Senate actions, policies, and committee work with accuracy, confidentiality, and compliance with university standards. Assist president with The Bulletin – the Faculty Senate monthly newsletter. Assist Faculty Senate leadership in coordinating efforts between Senate and Academic Leadership and Faculty Affairs. Track policies and proposals through the review and approval process; provide updates to the Senate President, Provost’s Office, and faculty as needed. Draft and maintain official meeting summaries for select senate committees. Provide logistical and administrative support for Senate‑sponsored events, forums, and workshops. 5% of Time the Faculty Senate Coordinator (Project Coordinator, Associate) will perform other duties as assigned. Knowledge, Skills, Abilities
• Ability to work on tight deadlines • Knowledge of Microsoft Office applications such as Word and Excel • Exceptional verbal, written, and presentation skills • Knowledge of file management, transcription, and other administrative procedures Minimum Qualifications
Bachelor’s Degree or equivalent relevant professional experience. Preferred Qualifications
5 years of relevant professional experience. Salary and Benefits
Salary starting at $49,732.80 annually and is commensurate with experience. Boise State University provides a best‑in‑class benefits package, including: 12 paid holidays 12‑24 annual paid vacation days for full‑time Professional and Classified staff depending on position type and years of service 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees) 11.96% University contribution to your PERSI retirement fund (Classified employees) Excellent medical, dental, and other health‑related insurance coverages Tuition fee waiver benefits for employees, spouses, and their dependents Required Application Materials
Cover letter, resume, and three professional references. About Us
Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a top‑tier institution nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond. Applications from all backgrounds are welcomed.
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Job Summary/Basic Function:
Responsible for monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner. Department Overview:
Working under shared governance, Faculty Senate membership shifts from year to year and includes faculty from the full spectrum of disciplines and position types at Boise State University. Each member participates in formulating and upholding policies and practices to maintain high standards for knowledge pursuit, creative endeavors, and community engagement. Level Scope:
Entry‑level professional with limited or no prior experience. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day‑to‑day objectives. Focused on self‑development and requires theoretical knowledge through specific education and training. Essential Functions
60% of Time the Faculty Senate Coordinator (Project Coordinator, Associate) must: Maintain and monitor project plans, schedules, work hours, budgets, and expenditures. Organize, attend, and participate in stakeholder meetings. Document and follow up on important actions and decisions from meetings. Prepare necessary presentation materials for meetings. Ensure project deadlines are met. Determine project changes. Provide administrative support as needed. Undertake project tasks as required. Develop project strategies. Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project. Assess project risks and issues and provide solutions where applicable. Ensure stakeholder views are managed toward the best solution. Chair and facilitate meetings where appropriate and distribute minutes to all project team members. Create a project management calendar for fulfilling each goal and objective. 35% of Time the Faculty Senate Coordinator (Project Coordinator, Associate) must: Directly assist the Faculty Senate President and Vice President with drafting agendas, meeting summaries, and other materials relevant to the Faculty Senate and its associated committees. Schedule meetings/rooms and send calendar invites for Faculty Senate meetings, Steering Committee meetings, and other Senate committee meetings. Manage and update the Faculty Senate website and CampusGroups site to ensure timely, accurate, and accessible information for faculty, staff, and external stakeholders. Attend and assist when necessary at all Faculty Senate meetings and select committee meetings as determined by the Senate President. Maintain official records of Faculty Senate actions, policies, and committee work with accuracy, confidentiality, and compliance with university standards, including drafting and publishing meeting summaries. Administer voting procedures and other tasks during Senate meetings, including documenting official Senate decisions and action items. Collect and maintain official records of Faculty Senate actions, policies, and committee work with accuracy, confidentiality, and compliance with university standards. Assist president with The Bulletin – the Faculty Senate monthly newsletter. Assist Faculty Senate leadership in coordinating efforts between Senate and Academic Leadership and Faculty Affairs. Track policies and proposals through the review and approval process; provide updates to the Senate President, Provost’s Office, and faculty as needed. Draft and maintain official meeting summaries for select senate committees. Provide logistical and administrative support for Senate‑sponsored events, forums, and workshops. 5% of Time the Faculty Senate Coordinator (Project Coordinator, Associate) will perform other duties as assigned. Knowledge, Skills, Abilities
• Ability to work on tight deadlines • Knowledge of Microsoft Office applications such as Word and Excel • Exceptional verbal, written, and presentation skills • Knowledge of file management, transcription, and other administrative procedures Minimum Qualifications
Bachelor’s Degree or equivalent relevant professional experience. Preferred Qualifications
5 years of relevant professional experience. Salary and Benefits
Salary starting at $49,732.80 annually and is commensurate with experience. Boise State University provides a best‑in‑class benefits package, including: 12 paid holidays 12‑24 annual paid vacation days for full‑time Professional and Classified staff depending on position type and years of service 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees) 11.96% University contribution to your PERSI retirement fund (Classified employees) Excellent medical, dental, and other health‑related insurance coverages Tuition fee waiver benefits for employees, spouses, and their dependents Required Application Materials
Cover letter, resume, and three professional references. About Us
Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a top‑tier institution nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond. Applications from all backgrounds are welcomed.
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