Voya Investment Management
Executive Assistant to the CIO
The Executive Assistant serves as a strategic partner to the CIO, providing high-level coordination, executive support, and project oversight. This role blends strategy, communication, and operations, supporting key initiatives in a fast-paced environment. Responsibilities
Provide proactive executive support to the CIO, including calendar management, travel coordination, expense processing, and meeting logistics. Serve as a gatekeeper for the CIO’s schedule, aligning meetings and commitments with top priorities. Coordinate policy-driven workflows (travel approvals, PTO, expenses) and partner with the AVP, Business Manager to ensure timely execution and compliance. Prepare the CIO for meetings by compiling briefing materials, coordinating with teams, and ensuring readiness for presentations and decision-making. Draft and manage communications on behalf of the CIO, including internal updates, external correspondence, and presentation materials. Act as a central point of contact for the CIO’s office, tracking and following up on action items. Assist with coordination of leadership team meetings, offsites, and planning sessions, managing agendas, materials, and logistics. Build strong relationships across departments to facilitate smooth communication and collaboration. Handle highly sensitive matters with confidentiality and professionalism, often involving senior leadership or organizational changes. Provide effective written and verbal communications across all levels of the organization and across business units. Qualifications
Bachelor’s degree required plus at least 5 years of experience in business management, project management, or high-level strategic/administrative support. Strong organizational and project management skills with the ability to manage multiple priorities in a fast-paced environment. Exceptional written and verbal communication skills with proven ability to interact at all levels of an organization. High emotional intelligence, discretion, and professional judgment in handling sensitive information. Strong collaboration skills, with demonstrated ability to partner effectively across teams and functions. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Professional, and Concur. Experience with gathering and analyzing data to support decision-making. Compensation
$80,000 to $100,000 USD Benefits
Health, dental, vision and life insurance plans 401(k) Savings plan – with generous company matching contributions (up to 6%) Voya Retirement Plan – employer paid cash balance retirement plan (4%) Tuition reimbursement up to $5,250/year Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day. Paid volunteer time — 40 hours per calendar year Equal Employment Opportunity
Voya Financial is an equal‑opportunity employer. Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.
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The Executive Assistant serves as a strategic partner to the CIO, providing high-level coordination, executive support, and project oversight. This role blends strategy, communication, and operations, supporting key initiatives in a fast-paced environment. Responsibilities
Provide proactive executive support to the CIO, including calendar management, travel coordination, expense processing, and meeting logistics. Serve as a gatekeeper for the CIO’s schedule, aligning meetings and commitments with top priorities. Coordinate policy-driven workflows (travel approvals, PTO, expenses) and partner with the AVP, Business Manager to ensure timely execution and compliance. Prepare the CIO for meetings by compiling briefing materials, coordinating with teams, and ensuring readiness for presentations and decision-making. Draft and manage communications on behalf of the CIO, including internal updates, external correspondence, and presentation materials. Act as a central point of contact for the CIO’s office, tracking and following up on action items. Assist with coordination of leadership team meetings, offsites, and planning sessions, managing agendas, materials, and logistics. Build strong relationships across departments to facilitate smooth communication and collaboration. Handle highly sensitive matters with confidentiality and professionalism, often involving senior leadership or organizational changes. Provide effective written and verbal communications across all levels of the organization and across business units. Qualifications
Bachelor’s degree required plus at least 5 years of experience in business management, project management, or high-level strategic/administrative support. Strong organizational and project management skills with the ability to manage multiple priorities in a fast-paced environment. Exceptional written and verbal communication skills with proven ability to interact at all levels of an organization. High emotional intelligence, discretion, and professional judgment in handling sensitive information. Strong collaboration skills, with demonstrated ability to partner effectively across teams and functions. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Professional, and Concur. Experience with gathering and analyzing data to support decision-making. Compensation
$80,000 to $100,000 USD Benefits
Health, dental, vision and life insurance plans 401(k) Savings plan – with generous company matching contributions (up to 6%) Voya Retirement Plan – employer paid cash balance retirement plan (4%) Tuition reimbursement up to $5,250/year Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day. Paid volunteer time — 40 hours per calendar year Equal Employment Opportunity
Voya Financial is an equal‑opportunity employer. Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.
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