Ann & Robert H. Lurie Children's Hospital of Chicago
Administrative Assistant Sr - Clinical and Academic
Ann & Robert H. Lurie Children's Hospital of Chicago, Chicago, Illinois, United States, 60290
Administrative Assistant Sr - Clinical and Academic
Join to apply for the
Administrative Assistant Sr - Clinical and Academic
role at
Ann & Robert H. Lurie Children’s Hospital of Chicago Location
Ann & Robert H. Lurie Children’s Hospital of Chicago, Chicago, IL Job Description
The Administrative Assistant Sr is responsible for performing a variety of administrative duties and managing complex projects and expenses that support clinical and operational initiatives within Departments/Divisions. Minimum Qualifications
Bachelor’s Degree preferred; minimum of 3+ years in a comparable role preferred. Hospital or physician office experience preferred. Proficient in Microsoft Word, Excel and PowerPoint; advanced proficiency in Outlook required. Excellent written and verbal communication skills, self‑motivated and professional. Experience with meeting minutes and agendas preferred. Solid time management / problem solving skills with the ability to prioritize work to meet stringent deadlines. Ability to work independently and complete tasks with accuracy and minimal direction. Ability to develop and sustain a professional relationship with staff and all levels of leadership. Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards. Job Duties
Provides advanced administrative assistance to clinical and/or operational initiatives. Manages calendars and coordinates meetings for leadership/faculty. Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics. Develops meeting materials, agendas, and meeting notes upon request. Produces correspondence, reports, and presentations using Microsoft Office Suite applications. Reconciles purchasing card, submits expense reports, purchase orders, and check requests. Practices project management, work task breakdowns, prioritization, and scheduling. Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team. May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work. Manages department lists and directories; creates and maintains departmental organization charts. Leads medium to large scale projects and performs other duties inherent to a successful project. Other job functions as assigned. Clinical Job Functions
Partners with clinicians to support a subspecialty program’s patients throughout their care pathway. Supports the coordination of the subspecialties clinical meetings by creating agendas, taking minutes, identifying administrative tasks to support patient needs. Maintains program‑specific content for Divisional website and works with appropriate departments to update content routinely. Partners with central scheduling and registration teams to manage the request for service workqueues associated with their subspecialty focus. Coordinates complex patient schedules involving multiple departments and providers. Functions as liaison between patients, families and the clinical team. Collaborates with central registration to ensure patients have updated insurance information, prior authorization is initiated in advance of the rendered service, and referrals are obtained, if appropriate. Other job functions as assigned. Education
Bachelor’s Degree: Business Administration/Management (Required) Pay Range
$21.00‑$32.55 Hourly Benefits
Medical, dental and vision insurance Employer paid group term life and disability Employer contribution toward Health Savings Account Flexible Spending Accounts Paid Time Off (PTO), Paid Holidays and Paid Parental Leave 403(b) with a 5% employer match Supplemental Life, AD&D and Disability Critical Illness, Accident and Hospital Indemnity coverage Tuition assistance Student loan servicing and support Adoption benefits Backup Childcare and Eldercare Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members Discount on services at Lurie Children’s facilities Discount purchasing program EEO Statement
Lurie Children’s and its affiliates are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law. Support email: candidatesupport@luriechildrens.org
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Join to apply for the
Administrative Assistant Sr - Clinical and Academic
role at
Ann & Robert H. Lurie Children’s Hospital of Chicago Location
Ann & Robert H. Lurie Children’s Hospital of Chicago, Chicago, IL Job Description
The Administrative Assistant Sr is responsible for performing a variety of administrative duties and managing complex projects and expenses that support clinical and operational initiatives within Departments/Divisions. Minimum Qualifications
Bachelor’s Degree preferred; minimum of 3+ years in a comparable role preferred. Hospital or physician office experience preferred. Proficient in Microsoft Word, Excel and PowerPoint; advanced proficiency in Outlook required. Excellent written and verbal communication skills, self‑motivated and professional. Experience with meeting minutes and agendas preferred. Solid time management / problem solving skills with the ability to prioritize work to meet stringent deadlines. Ability to work independently and complete tasks with accuracy and minimal direction. Ability to develop and sustain a professional relationship with staff and all levels of leadership. Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards. Job Duties
Provides advanced administrative assistance to clinical and/or operational initiatives. Manages calendars and coordinates meetings for leadership/faculty. Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics. Develops meeting materials, agendas, and meeting notes upon request. Produces correspondence, reports, and presentations using Microsoft Office Suite applications. Reconciles purchasing card, submits expense reports, purchase orders, and check requests. Practices project management, work task breakdowns, prioritization, and scheduling. Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team. May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work. Manages department lists and directories; creates and maintains departmental organization charts. Leads medium to large scale projects and performs other duties inherent to a successful project. Other job functions as assigned. Clinical Job Functions
Partners with clinicians to support a subspecialty program’s patients throughout their care pathway. Supports the coordination of the subspecialties clinical meetings by creating agendas, taking minutes, identifying administrative tasks to support patient needs. Maintains program‑specific content for Divisional website and works with appropriate departments to update content routinely. Partners with central scheduling and registration teams to manage the request for service workqueues associated with their subspecialty focus. Coordinates complex patient schedules involving multiple departments and providers. Functions as liaison between patients, families and the clinical team. Collaborates with central registration to ensure patients have updated insurance information, prior authorization is initiated in advance of the rendered service, and referrals are obtained, if appropriate. Other job functions as assigned. Education
Bachelor’s Degree: Business Administration/Management (Required) Pay Range
$21.00‑$32.55 Hourly Benefits
Medical, dental and vision insurance Employer paid group term life and disability Employer contribution toward Health Savings Account Flexible Spending Accounts Paid Time Off (PTO), Paid Holidays and Paid Parental Leave 403(b) with a 5% employer match Supplemental Life, AD&D and Disability Critical Illness, Accident and Hospital Indemnity coverage Tuition assistance Student loan servicing and support Adoption benefits Backup Childcare and Eldercare Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members Discount on services at Lurie Children’s facilities Discount purchasing program EEO Statement
Lurie Children’s and its affiliates are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law. Support email: candidatesupport@luriechildrens.org
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