City Of Columbia
Salary:
$61,767.00 - $78,753.00 Annually Location :
Columbia, SC Job Type:
Full-Time Job Number:
202500358 Department:
LEGISLATIVE COUNCIL & MAYOR Division:
LEGISLATIVE COUNCIL & MAYOR Opening Date:
10/13/2025 Closing Date:
11/14/2025 11:59 PM Eastern Pay Grade:
114
Description This position provides responsible, confidential and complex administrative and secretarial support to the Office of the Mayor under the direction of the Assistant City Manager of Administrative Services; coordinates and supervises all administrative support activities within the Office of Mayor; and performs related work as assigned.
The work is considered sedentary in nature and involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations. The work requires the following physical abilities to perform the essential job functions: hearing, mental acuity, repetitive motion, speaking, and visual acuity. Work environment involves exposure to no known environmental hazards; and is relatively safe, secure, and stable. Essential Job Functions
Serves as office manager for the Office of the Mayor, ensuring effective and efficient office operations; Assists with the work of the Mayor and Mayor's Office level staff with respect to tracking work assigned and responses received through to completion; Performs routine to complex administrative and secretarial work for the Office of the Mayor including but not limited to scheduling appointments and maintaining calendars, making travel arrangements, establishing and maintaining confidential and miscellaneous files, compiling data for reports, maintaining databases, etc,; Performs other routine clerical work, including but not limited to copying documents, filing documents and retrieving files, sending and receiving faxes, entering and retrieving computer data, assembling materials, running errands, etc.; Maintains budget for the Office of the Mayor; Maintains email flow for the Mayor; ; Serves as liaison between the Mayor, Assistant City Manager of Administrative Services, and office staff; Provides secretarial assistance to the Mayor as required; Processes incoming and outgoing daily mail; Schedules meetings and appointments for the Mayor and staff; Prepares meeting/conference rooms for meetings and special events; Attends staff, committee and City meetings as required; prepares and distributes meeting minutes; Prepares, types, processes, proofreads, copies, files and/or distributes various documents, including requisitions, expense reports, and various other records, forms, reports, memos and correspondence; independently responds to correspondence of a routine nature; Performs various routine bookkeeping duties, including processing, preparing financial reports, and preparing and processing purchase requisitions; Answers the telephone; provides information as requested; screens calls and/or forwards calls to appropriate staff person. Takes messages as needed. Greets and assists office visitors; Receives and responds to inquiries, requests for assistance and/or complaints from City employees, outside agencies, and the public; Coordinates activities with other City divisions, departments, outside agencies and the public; Completes special projects as assigned by the Mayor and/or Assistant City Manager of Administrative Services ; Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills; and Performs other related duties as assigned. Qualifications
MINIMUM REQUIREMENTS TO PERFORM WORK:
Associate's degree in business or a closely related field; Five (5) years of relevant prior experience; Valid South Carolina Class "D" Driver's License.
Knowledge, Skills, and Abilities
Knowledge of addition and subtraction, multiplication and division, and/or calculating ratios, rates and percentages; Knowledge of personal computer equipment with skill in doing data entry and in the use of Microsoft Office 2000 preferred, utilizing Outlook, word processing, and spreadsheet software programs; Ability to gather, organize, analyze, examine or evaluate data or information and may prescribe action based on such data or information; Ability to provide information, guidance or assistance to people to directly facilitate task accomplishment; may give directions or assignments to helpers or assistants; Ability to handle or use machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner; Ability to perform skilled work involving rules/systems with almost constant problem-solving; Ability to read routine sentences, instructions, regulations, procedures or work orders; writing routine sentences and completing routine job forms and incident reports; speaking routine sentences using proper grammar; Ability to perform specialized technical or entry-level professional work requiring general understanding of operating policies and procedures and their application to problems not previously encountered; application of specialized technical or professional principles and practices or the use of a wide range of administrative methods in the solution of problems; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure; and Ability to guide others, requiring frequent decisions affecting co-workers and others who depend on the service or product; works in a somewhat fluid environment with rules and procedures but with many variations from the routine.
The City of Columbia is proud to offer a complete benefits package to full-time employees. This package includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
Part-time or temporary employees, including interns, are not eligible for City benefits. To learn more details, visit our benefits page at: 01
Do you have a valid Driver's License?
Yes No
02
Which statement below best describes the highest level of education you have completed?
High school graduate, diploma or the equivalent (GED) Some college Associate degree Bachelor's degree Master's degree Professional degree Doctorate degree
03
What is your major / area of study? 04
How many years of relevant experience do you have?
No experience Less than 1 year of experience Over 1 year but less than 2 years of experience Over 2 years but less than 3 years of experience Over 3 years but less than 5 years of experience Over 5 years but less than 7 years of experience Over 7 years of experience
Required Question
$61,767.00 - $78,753.00 Annually Location :
Columbia, SC Job Type:
Full-Time Job Number:
202500358 Department:
LEGISLATIVE COUNCIL & MAYOR Division:
LEGISLATIVE COUNCIL & MAYOR Opening Date:
10/13/2025 Closing Date:
11/14/2025 11:59 PM Eastern Pay Grade:
114
Description This position provides responsible, confidential and complex administrative and secretarial support to the Office of the Mayor under the direction of the Assistant City Manager of Administrative Services; coordinates and supervises all administrative support activities within the Office of Mayor; and performs related work as assigned.
The work is considered sedentary in nature and involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations. The work requires the following physical abilities to perform the essential job functions: hearing, mental acuity, repetitive motion, speaking, and visual acuity. Work environment involves exposure to no known environmental hazards; and is relatively safe, secure, and stable. Essential Job Functions
Serves as office manager for the Office of the Mayor, ensuring effective and efficient office operations; Assists with the work of the Mayor and Mayor's Office level staff with respect to tracking work assigned and responses received through to completion; Performs routine to complex administrative and secretarial work for the Office of the Mayor including but not limited to scheduling appointments and maintaining calendars, making travel arrangements, establishing and maintaining confidential and miscellaneous files, compiling data for reports, maintaining databases, etc,; Performs other routine clerical work, including but not limited to copying documents, filing documents and retrieving files, sending and receiving faxes, entering and retrieving computer data, assembling materials, running errands, etc.; Maintains budget for the Office of the Mayor; Maintains email flow for the Mayor; ; Serves as liaison between the Mayor, Assistant City Manager of Administrative Services, and office staff; Provides secretarial assistance to the Mayor as required; Processes incoming and outgoing daily mail; Schedules meetings and appointments for the Mayor and staff; Prepares meeting/conference rooms for meetings and special events; Attends staff, committee and City meetings as required; prepares and distributes meeting minutes; Prepares, types, processes, proofreads, copies, files and/or distributes various documents, including requisitions, expense reports, and various other records, forms, reports, memos and correspondence; independently responds to correspondence of a routine nature; Performs various routine bookkeeping duties, including processing, preparing financial reports, and preparing and processing purchase requisitions; Answers the telephone; provides information as requested; screens calls and/or forwards calls to appropriate staff person. Takes messages as needed. Greets and assists office visitors; Receives and responds to inquiries, requests for assistance and/or complaints from City employees, outside agencies, and the public; Coordinates activities with other City divisions, departments, outside agencies and the public; Completes special projects as assigned by the Mayor and/or Assistant City Manager of Administrative Services ; Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills; and Performs other related duties as assigned. Qualifications
MINIMUM REQUIREMENTS TO PERFORM WORK:
Associate's degree in business or a closely related field; Five (5) years of relevant prior experience; Valid South Carolina Class "D" Driver's License.
Knowledge, Skills, and Abilities
Knowledge of addition and subtraction, multiplication and division, and/or calculating ratios, rates and percentages; Knowledge of personal computer equipment with skill in doing data entry and in the use of Microsoft Office 2000 preferred, utilizing Outlook, word processing, and spreadsheet software programs; Ability to gather, organize, analyze, examine or evaluate data or information and may prescribe action based on such data or information; Ability to provide information, guidance or assistance to people to directly facilitate task accomplishment; may give directions or assignments to helpers or assistants; Ability to handle or use machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner; Ability to perform skilled work involving rules/systems with almost constant problem-solving; Ability to read routine sentences, instructions, regulations, procedures or work orders; writing routine sentences and completing routine job forms and incident reports; speaking routine sentences using proper grammar; Ability to perform specialized technical or entry-level professional work requiring general understanding of operating policies and procedures and their application to problems not previously encountered; application of specialized technical or professional principles and practices or the use of a wide range of administrative methods in the solution of problems; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure; and Ability to guide others, requiring frequent decisions affecting co-workers and others who depend on the service or product; works in a somewhat fluid environment with rules and procedures but with many variations from the routine.
The City of Columbia is proud to offer a complete benefits package to full-time employees. This package includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
Part-time or temporary employees, including interns, are not eligible for City benefits. To learn more details, visit our benefits page at: 01
Do you have a valid Driver's License?
Yes No
02
Which statement below best describes the highest level of education you have completed?
High school graduate, diploma or the equivalent (GED) Some college Associate degree Bachelor's degree Master's degree Professional degree Doctorate degree
03
What is your major / area of study? 04
How many years of relevant experience do you have?
No experience Less than 1 year of experience Over 1 year but less than 2 years of experience Over 2 years but less than 3 years of experience Over 3 years but less than 5 years of experience Over 5 years but less than 7 years of experience Over 7 years of experience
Required Question