Administrative Assistant. Job at State of Colorado in Sterling

Overview

We are recruiting to fill an Administrative Assistant position at the Colorado State Public Defender’s Regional Trial Office located in Sterling. This full‑time, entry‑level role involves routine clerical and receptionist duties related to legal support, performed under the guidance of an Office Manager or Supervisor. The position requires strong interpersonal skills, a compassionate approach to client service, and the ability to multitask efficiently in a fast‑paced environment.

How to Apply

Please e‑mail your résumé and cover letter to Mandy Scoular, Office Manager at Mandy.Scoular@coloradodefenders.us. The deadline for applications is 11:59 p.m. on November 2, 2025. Due to the high volume of applications we receive, we cannot personally respond to each submission. We will notify you by phone and/or e‑mail if you are selected for an interview.

Benefits

• Medical Insurance
• Basic Vision Insurance – included with medical plans
• Dental Insurance
• State Paid Life Insurance
• State Paid Short‑Term Disability
• FSA – Healthcare and Dependent Care
• HSA Plan with Employer Contribution
• Generous Paid Time Off
• 11 paid holidays
• Access to Mental Health and Well‑Being Resources
• Colorado PERA
• 401(k) and 457 Supplemental Retirement Plan

Responsibilities

• Perform general reception duties, including answering phones on multiple lines and screening calls.
• Greet and assist onsite visitors, providing information about attorneys and scheduled court dates.
• Check the main voicemail and email inbox during scheduled work hours, forwarding messages to the appropriate person.
• Assist persons applying for representation, explaining the application process and processing applications in accordance with State and regional office policies.
• Open, enter data, update, and close client files in the online case management system, moving hardcopy files as required.
• Use court or local jurisdiction internet sites to search client case information.
• Process incoming and outgoing mail and perform routine clerical tasks such as copying, printing, sorting, and distributing forms.
• Make weekly courthouse runs to pick up discovery files when e‑filing is not available.
• Upload large volumes of electronic documents, files, and media into the online case management database, including scanning and uploading hardcopy documents.
• Attend meetings and trainings as required.
• Perform other administrative duties as assigned.

Minimum Qualifications

• High school diploma or equivalent.
• Proficient in English language, grammar, and punctuation.
• Basic math skills (addition, subtraction, multiplication, division).
• Knowledge of standard software applications, such as Microsoft Word, Excel, internet browsers, and e‑mail.

Preferred Qualifications

• Client/customer service experience in a fast‑paced environment.
• Basic clerical and administrative skills, such as data entry, uploading electronic files, managing records, and answering phones.
• Training or experience that provided knowledge of court systems and legal terminology.
• Experience working in an environment serving indigent populations.
• Spanish‑speaking skills.

EEO Statement

The Office of the Colorado State Public Defender provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, national origin, gender, age, sexual orientation, gender identity, religion, disability, marital status or other protected status, in accordance with applicable federal, state and local laws. All persons hired will be required to verify identity and eligibility to work in the United States.