Aston Carter
The Payroll Administrator is responsible for the day-to-day operations of the payroll function within the local business unit. The primary responsibilities are maintaining employee and contractor timecards, preparing Excel files needed for payrolls, ensuring accurate vacation accrual balances, acting as liaison between the site and corporate payroll and communicating with employees on timecard and payroll issues. In addition to previous experience, the successful candidate must have a good working knowledge of computer systems, good organization and communication skills and be able to work overtime as needed.
Job Core Responsibilities
Maintain employee timesheets in Made2Manage (ERP) and Unanet (timekeeping) for approximately 350 site employees Prepare and send hours files to corporate payroll and staffing agencies Maintain employee vacation and sick accrual records Track meal break times and provide reporting Track employee shift differentials Process employee safety reimbursements Process employee final checks and special payments Respond to employee timecard and payroll related inquiries Interface between employees and corporate payroll on pay related issues Maintain databases, reports and records that are necessary to support payroll activities Perform timecard audits to ensure accurate recording of time to government contracts Provide administrative assistance to HR department Participate in continuous improvement activities Keep strict confidentiality of all payroll information according to company policies and procedures. Experience
3-5 years of previous experience with payroll and/or bookkeeping. Skills
Intermediate level in Excel (pivots, sumif, vlookup, etc.) Strong verbal and written communications skills Excellent organizational skills Strong attention to detail and reviewing own work to ensure accuracy Excellent problem-solving skills and ability to work proactively to prevent pay discrepancies Ability to maintain strict confidentiality with sensitive information Team player with the ability to multi-task and meet deadlines Preferred Qualifications
Bilingual (Spanish) Some Human Resources experience Pay And Benefits
Pay range:
$34.00 - $37.00/hr. Benefits include: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a fully onsite position in San Diego, CA. Application Deadline
This position is anticipated to close on Oct 28, 2025. ITAR Statement
This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. EEO Statement
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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Maintain employee timesheets in Made2Manage (ERP) and Unanet (timekeeping) for approximately 350 site employees Prepare and send hours files to corporate payroll and staffing agencies Maintain employee vacation and sick accrual records Track meal break times and provide reporting Track employee shift differentials Process employee safety reimbursements Process employee final checks and special payments Respond to employee timecard and payroll related inquiries Interface between employees and corporate payroll on pay related issues Maintain databases, reports and records that are necessary to support payroll activities Perform timecard audits to ensure accurate recording of time to government contracts Provide administrative assistance to HR department Participate in continuous improvement activities Keep strict confidentiality of all payroll information according to company policies and procedures. Experience
3-5 years of previous experience with payroll and/or bookkeeping. Skills
Intermediate level in Excel (pivots, sumif, vlookup, etc.) Strong verbal and written communications skills Excellent organizational skills Strong attention to detail and reviewing own work to ensure accuracy Excellent problem-solving skills and ability to work proactively to prevent pay discrepancies Ability to maintain strict confidentiality with sensitive information Team player with the ability to multi-task and meet deadlines Preferred Qualifications
Bilingual (Spanish) Some Human Resources experience Pay And Benefits
Pay range:
$34.00 - $37.00/hr. Benefits include: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a fully onsite position in San Diego, CA. Application Deadline
This position is anticipated to close on Oct 28, 2025. ITAR Statement
This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. EEO Statement
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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