The Johns Hopkins University
Academic Program Administrator (KSAS Finance & Administration) - 119146
The Johns Hopkins University, Baltimore, Maryland, United States, 21276
Academic Program Administrator (KSAS Finance & Administration) – 119146
Requisition ID: 119146
Position Title: Academic Program Administrator (KSAS Finance & Administration)
Position Overview We are seeking an Academic Program Administrator who will carry out administrative and financial tasks for the assigned academic program. This position is responsible for overseeing all aspects of day‑to‑day administration of an academic program; this includes student admission, registration, training and grant administration. The Administrator may provide support in any key areas of responsibility for departments, centers, programs, institutes, or administrative units across the Krieger School of Arts & Sciences.
Specific Duties & Responsibilities
Develop, implement, and maintain processes, procedures, and systems for program administration (e.g., course scheduling, student and faculty database, faculty contracts, payroll processing).
Work closely with program director or department chair to establish program course schedules.
Participate in developing marketing materials, brochures, catalogs, and other communications.
Represent the program in administrative matters (space, facilities, technology, student information system, classroom support).
Develop program reports (budget and non‑budget).
Oversee and monitor program expenditures; contribute to program budget development and projections.
Manage accreditation and regulatory compliance for undergraduate and graduate programs.
Fiscal Administration: reconcile and maintain departmental budgets; process check requests, travel reimbursements, invoices, and fund transfers; onboard faculty; process fellowship fund dispersal; procure office equipment.
Academic Support: assist with undergraduate and graduate student admissions and paperwork; manage course scheduling and cross‑listing requests; coordinate academic events; manage visa issues; maintain listservs; provide student customer service and administrative support.
Human Resources Support: process new hires, position changes, terminations for faculty, undergraduates, and graduates; assign tax‑related stipend positions.
Minimum Qualifications
Bachelor’s Degree.
Three years progressively responsible experience in program administration in an academic environment.
Education or experience equivalency as permitted by JHU.
Preferred Qualifications
Previous experience in a KSAS academic or administrative unit.
Technical Qualifications & Specialized Certifications
General knowledge of SAP (ECC, Analysis, Shopping Cart), Concur, JHED, Slate, Canvas, and Microsoft 365 (Word, Excel).
Experience with SIS tools (DGA, Advisor Dashboard, Administrator Dashboard, CLSS).
Compensation & Schedule Starting Salary Range: $48,000 – $66,000 – $84,100 Annually (Commensurate with experience).
Schedule: Monday – Friday, 8:30 am – 5:00 pm.
Location: Hybrid – Homewood Campus (Hybrid: On‑site 3‑4 days a week).
Benefits Summary The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Johns Hopkins offers a total rewards package that supports our employees’ health, life, career and retirement. More information can be found at https://hr.jhu.edu/benefits-worklife/.
Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KNOWYourRights6.12ScreenRdr.pdf
Accommodation Information Contact Talent Acquisition Office at jhurecruitment@jhu.edu.
Vaccination Requirements All faculty, staff, and students must receive the seasonal flu vaccine. Exceptions may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
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Position Title: Academic Program Administrator (KSAS Finance & Administration)
Position Overview We are seeking an Academic Program Administrator who will carry out administrative and financial tasks for the assigned academic program. This position is responsible for overseeing all aspects of day‑to‑day administration of an academic program; this includes student admission, registration, training and grant administration. The Administrator may provide support in any key areas of responsibility for departments, centers, programs, institutes, or administrative units across the Krieger School of Arts & Sciences.
Specific Duties & Responsibilities
Develop, implement, and maintain processes, procedures, and systems for program administration (e.g., course scheduling, student and faculty database, faculty contracts, payroll processing).
Work closely with program director or department chair to establish program course schedules.
Participate in developing marketing materials, brochures, catalogs, and other communications.
Represent the program in administrative matters (space, facilities, technology, student information system, classroom support).
Develop program reports (budget and non‑budget).
Oversee and monitor program expenditures; contribute to program budget development and projections.
Manage accreditation and regulatory compliance for undergraduate and graduate programs.
Fiscal Administration: reconcile and maintain departmental budgets; process check requests, travel reimbursements, invoices, and fund transfers; onboard faculty; process fellowship fund dispersal; procure office equipment.
Academic Support: assist with undergraduate and graduate student admissions and paperwork; manage course scheduling and cross‑listing requests; coordinate academic events; manage visa issues; maintain listservs; provide student customer service and administrative support.
Human Resources Support: process new hires, position changes, terminations for faculty, undergraduates, and graduates; assign tax‑related stipend positions.
Minimum Qualifications
Bachelor’s Degree.
Three years progressively responsible experience in program administration in an academic environment.
Education or experience equivalency as permitted by JHU.
Preferred Qualifications
Previous experience in a KSAS academic or administrative unit.
Technical Qualifications & Specialized Certifications
General knowledge of SAP (ECC, Analysis, Shopping Cart), Concur, JHED, Slate, Canvas, and Microsoft 365 (Word, Excel).
Experience with SIS tools (DGA, Advisor Dashboard, Administrator Dashboard, CLSS).
Compensation & Schedule Starting Salary Range: $48,000 – $66,000 – $84,100 Annually (Commensurate with experience).
Schedule: Monday – Friday, 8:30 am – 5:00 pm.
Location: Hybrid – Homewood Campus (Hybrid: On‑site 3‑4 days a week).
Benefits Summary The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Johns Hopkins offers a total rewards package that supports our employees’ health, life, career and retirement. More information can be found at https://hr.jhu.edu/benefits-worklife/.
Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KNOWYourRights6.12ScreenRdr.pdf
Accommodation Information Contact Talent Acquisition Office at jhurecruitment@jhu.edu.
Vaccination Requirements All faculty, staff, and students must receive the seasonal flu vaccine. Exceptions may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
#J-18808-Ljbffr