C-SUITE ASSISTANTS
A prominent real estate development firm that has been in business for over 70 years and has 350 employees is looking for a Personal/Executive Assistant to the President. The duties are 75% personal and 25% business-related. The current assistant has been in the role for 17 years and is leaving to relocate and will be there to assist the transition for the new assistant. The assistant will sit in an area adjacent to the executive offices, along with 4 other EAs who cover for each other and are mutually supportive.
About the Job
Maintain and manage personal and professional calendars, including scheduling meetings and coordinating logistics
Meet daily with the President to review calendar, appointments, ticket requests, and other priorities
Sort and prioritize emails, texts, and messages
Serve as liaison between the President and high-profile individuals, including corporate executives, and elected officials
Keep the President informed of workplace issues and initiatives across organizations
Manage and reconcile credit card charges, ensuring accurate coding to appropriate entities
Handle sensitive communications and maintain the confidentiality of corporate, personal, medical, and financial information
Arrange and coordinate personal and professional travel for the President and spouse
Schedule rides, manage vehicle maintenance, and drive the President when drivers are unavailable
Coordinate logistics for primary and secondary residences, vacation homes, and seasonal relocations
Oversee medical and dental care, including appointment scheduling, prescription management, insurance forms, and communication with providers
Maintain and update medication trackers and medical records
Monitor and procure office supplies and equipment for the executive area
Coordinate event-related tasks including invitations, RSVPs, speeches, donations, thank-you notes, gifts, and expenses
Organize and distribute personal and suite tickets for sports and other events
Open and prepare the President’s office each morning
Communicate with spouse regarding daily needs and updates
Conduct breakfast and lunch runs, and assist with errands as needed
Provide administrative support to the President’s spouse to include calendar management, travel coordination, meeting scheduling, and personal tasks and logistics as needed
Support major events such as major sports games, galas, weddings, and home renovations
Respond to Datawatch alarms and coordinate contractor access to properties
Assist with onboarding and training new employees
Handle miscellaneous tasks including flower deliveries, and scam follow-ups
About You
Minimum of 7 years of experience in a related support position
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Valid driver’s license and ability to drive the President when needed
Polished, professional demeanor
High level of discretion and professionalism Outstanding communication skills
Salary & Benefits Salary, Benefits (medical, dental, vision), 401K, Paid Vacation
Hours 8:30-5:30
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About the Job
Maintain and manage personal and professional calendars, including scheduling meetings and coordinating logistics
Meet daily with the President to review calendar, appointments, ticket requests, and other priorities
Sort and prioritize emails, texts, and messages
Serve as liaison between the President and high-profile individuals, including corporate executives, and elected officials
Keep the President informed of workplace issues and initiatives across organizations
Manage and reconcile credit card charges, ensuring accurate coding to appropriate entities
Handle sensitive communications and maintain the confidentiality of corporate, personal, medical, and financial information
Arrange and coordinate personal and professional travel for the President and spouse
Schedule rides, manage vehicle maintenance, and drive the President when drivers are unavailable
Coordinate logistics for primary and secondary residences, vacation homes, and seasonal relocations
Oversee medical and dental care, including appointment scheduling, prescription management, insurance forms, and communication with providers
Maintain and update medication trackers and medical records
Monitor and procure office supplies and equipment for the executive area
Coordinate event-related tasks including invitations, RSVPs, speeches, donations, thank-you notes, gifts, and expenses
Organize and distribute personal and suite tickets for sports and other events
Open and prepare the President’s office each morning
Communicate with spouse regarding daily needs and updates
Conduct breakfast and lunch runs, and assist with errands as needed
Provide administrative support to the President’s spouse to include calendar management, travel coordination, meeting scheduling, and personal tasks and logistics as needed
Support major events such as major sports games, galas, weddings, and home renovations
Respond to Datawatch alarms and coordinate contractor access to properties
Assist with onboarding and training new employees
Handle miscellaneous tasks including flower deliveries, and scam follow-ups
About You
Minimum of 7 years of experience in a related support position
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Valid driver’s license and ability to drive the President when needed
Polished, professional demeanor
High level of discretion and professionalism Outstanding communication skills
Salary & Benefits Salary, Benefits (medical, dental, vision), 401K, Paid Vacation
Hours 8:30-5:30
#J-18808-Ljbffr