Beacon Hill
Overview
Our client, a global immunology company in Boston is seeking a Temporary Administrative Coordinator to support senior leaders and their teams. This role is onsite in Boston and offers a pay rate of $35-$38 per hour and runs for 6+ months. The position requires an experienced administrative professional who can manage complex calendars, travel coordination, and expense reporting while supporting international teams in a fast-paced, collaborative environment.
Key Responsibilities
Manage and prioritize executive calendars and meetings
Coordinate internal, external, and off-site meetings, including agendas and minutes
Arrange complex domestic and international travel, including visas and accommodations
Prepare and process expense reports and purchase orders
Liaise between local and international administrative teams
Maintain confidentiality and demonstrate flexibility in managing changing priorities
Assist with onboarding, IT coordination, and live meeting support
Required Qualifications
5+ years of administrative experience supporting senior leadership
Strong organizational and time management skills
Proficiency in Microsoft 365 (PowerPoint, SharePoint, Outlook, Teams)
Preferred knowledge of Concur, DocuSign, Oracle, and Zoom
Excellent communication skills and attention to detail
Proven ability to handle confidential information with discretion
Based in Boston with ability to work onsite two days per week
Equal Opportunity Employer Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Benefits Information Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
Closing We look forward to working with you.
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Key Responsibilities
Manage and prioritize executive calendars and meetings
Coordinate internal, external, and off-site meetings, including agendas and minutes
Arrange complex domestic and international travel, including visas and accommodations
Prepare and process expense reports and purchase orders
Liaise between local and international administrative teams
Maintain confidentiality and demonstrate flexibility in managing changing priorities
Assist with onboarding, IT coordination, and live meeting support
Required Qualifications
5+ years of administrative experience supporting senior leadership
Strong organizational and time management skills
Proficiency in Microsoft 365 (PowerPoint, SharePoint, Outlook, Teams)
Preferred knowledge of Concur, DocuSign, Oracle, and Zoom
Excellent communication skills and attention to detail
Proven ability to handle confidential information with discretion
Based in Boston with ability to work onsite two days per week
Equal Opportunity Employer Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Benefits Information Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
Closing We look forward to working with you.
#J-18808-Ljbffr