Sanctuary Camelback Mountain
Payroll/ Benefits Manager
Sanctuary Camelback Mountain, Paradise Valley, Arizona, United States, 85253
JOB SUMMARY
This position contributes to Sanctuary’s success by managing bi‑weekly payroll, ensuring efficient use of hourly labor through monitoring and reporting, and administering employee benefits programs. A focus on embodying the Sanctuary mission, vision, and values is critical to the success of this role as a heart‑of‑house community member.
JOB FUNCTIONS Note: the following duties and responsibilities are not all‑inclusive.
Payroll Responsibilities
Monitor assigned payroll activities for the purpose of ensuring accurate and timely processing.
Coordinate payroll processing, including distribution of checks and electronic deposits.
Process all time off requests, pay adjustments, and miscellaneous earnings/deductions.
Ensure accurate vacation, PTO, holiday pay, gratuities, and commissions.
Audit rates of pay and employee records periodically for accuracy and compliance.
Process and respond to garnishments, liens, and other legal payroll requirements.
Balance payroll‑related reports (Timesaver/PMS/POS) with the General Ledger.
Prepare and post bi‑weekly payroll journal entries in ERP system.
Develop and maintain staffing guides, labor reports, and custom reports.
Purge terminated employees from payroll and labor systems regularly.
Assist department management with audits of employee files.
Benefits & Leave Administration Responsibilities Comprehensive Benefits Management
Administer all employee benefit programs, including:
Medical, dental, and vision insurance
Life and disability (short‑ and long‑term) insurance
401(k) retirement plans and employer contributions
Voluntary benefits and wellness programs
Employee Assistance Programs (EAP) and other ancillary benefits
Act as the primary point of contact for employee benefits questions.
Provide clear guidance to ensure employees understand eligibility, coverage options, and plan features.
Benefits Open Enrollment & Education
Lead the annual open enrollment process: planning, communication, and execution.
Conduct educational sessions, webinars, and one‑on‑one consultations to help employees make informed decisions.
Prepare and distribute enrollment materials, benefits guides, and plan summaries.
Serve as liaison with benefits carriers, brokers, and consultants.
Benefits Reconciliation & Administration
Ensure accurate and timely reconciliation of all benefit plan invoices, premiums, and employer contributions.
Audit payroll deductions and benefits charges for accuracy.
Maintain accurate records of benefit elections, changes, and terminations in HRIS and third‑party systems.
Compliance & Reporting
Ensure compliance with federal, state, and local regulations, including ACA, HIPAA, ERISA, and COBRA.
Manage COBRA notifications, enrollments, and terminations.
Prepare required filings, compliance reports, and audits.
Maintain confidentiality and secure handling of sensitive employee information.
Employee Leave Administration
Oversee leave programs, including:
FMLA and ADA accommodations
Paid Time Off (PTO)
Short‑term disability and workers’ compensation
Parental leave, military leave, and other statutory or company‑specific leaves
Provide guidance to managers and employees to ensure compliance with laws and policies.
Monitor leave balances and track return‑to‑work timelines.
Facilitate reasonable accommodations and support employee well‑being.
Benefits Events & Employee Engagement
Plan and coordinate benefits fairs, wellness events, and informational sessions.
Partner with vendors and internal teams to create engaging and informative experiences.
Promote awareness and utilization of employee benefit programs.
General Responsibilities
Attend and facilitate meetings as needed to convey information, develop recommendations, and support department objectives.
Maintain strong communication with internal teams, external vendors, and regulatory agencies.
Perform additional duties as requested by Director or Assistant Director of Finance.
JOB REQUIREMENTS The individual must possess the following knowledge, skills, and abilities and demonstrate the ability to perform essential functions, with or without reasonable accommodation:
Ability to maintain a pleasant disposition and work effectively under stress.
Strong interpersonal skills and positive attitude.
Knowledge of accounting operations, payroll, and employee benefits administration.
Excellent telephone etiquette and professional communication skills.
Basic mathematical proficiency.
Ability to listen effectively, speak and write English clearly.
Strong problem‑solving skills and ability to provide proactive solutions.
Exceptional multi‑tasking, detail‑oriented, and organized.
Promote excellent employee relations while embodying the Sanctuary mission, vision, and values.
Uphold the highest standards of professionalism, ethics, and positive workplace culture.
Attend all required meetings and training sessions.
QUALIFICATIONS Education
High School Diploma/G.E.D. Equivalent
Four‑year bachelor’s degree.
Related Work Experience
Two to four years of relevant experience preferred.
Required Knowledge
Computer knowledge is a must to include Microsoft Office applications (Word, Excel, Outlook, etc.). Knowledge of ADP payroll/reporting applications is preferred.
#J-18808-Ljbffr
JOB FUNCTIONS Note: the following duties and responsibilities are not all‑inclusive.
Payroll Responsibilities
Monitor assigned payroll activities for the purpose of ensuring accurate and timely processing.
Coordinate payroll processing, including distribution of checks and electronic deposits.
Process all time off requests, pay adjustments, and miscellaneous earnings/deductions.
Ensure accurate vacation, PTO, holiday pay, gratuities, and commissions.
Audit rates of pay and employee records periodically for accuracy and compliance.
Process and respond to garnishments, liens, and other legal payroll requirements.
Balance payroll‑related reports (Timesaver/PMS/POS) with the General Ledger.
Prepare and post bi‑weekly payroll journal entries in ERP system.
Develop and maintain staffing guides, labor reports, and custom reports.
Purge terminated employees from payroll and labor systems regularly.
Assist department management with audits of employee files.
Benefits & Leave Administration Responsibilities Comprehensive Benefits Management
Administer all employee benefit programs, including:
Medical, dental, and vision insurance
Life and disability (short‑ and long‑term) insurance
401(k) retirement plans and employer contributions
Voluntary benefits and wellness programs
Employee Assistance Programs (EAP) and other ancillary benefits
Act as the primary point of contact for employee benefits questions.
Provide clear guidance to ensure employees understand eligibility, coverage options, and plan features.
Benefits Open Enrollment & Education
Lead the annual open enrollment process: planning, communication, and execution.
Conduct educational sessions, webinars, and one‑on‑one consultations to help employees make informed decisions.
Prepare and distribute enrollment materials, benefits guides, and plan summaries.
Serve as liaison with benefits carriers, brokers, and consultants.
Benefits Reconciliation & Administration
Ensure accurate and timely reconciliation of all benefit plan invoices, premiums, and employer contributions.
Audit payroll deductions and benefits charges for accuracy.
Maintain accurate records of benefit elections, changes, and terminations in HRIS and third‑party systems.
Compliance & Reporting
Ensure compliance with federal, state, and local regulations, including ACA, HIPAA, ERISA, and COBRA.
Manage COBRA notifications, enrollments, and terminations.
Prepare required filings, compliance reports, and audits.
Maintain confidentiality and secure handling of sensitive employee information.
Employee Leave Administration
Oversee leave programs, including:
FMLA and ADA accommodations
Paid Time Off (PTO)
Short‑term disability and workers’ compensation
Parental leave, military leave, and other statutory or company‑specific leaves
Provide guidance to managers and employees to ensure compliance with laws and policies.
Monitor leave balances and track return‑to‑work timelines.
Facilitate reasonable accommodations and support employee well‑being.
Benefits Events & Employee Engagement
Plan and coordinate benefits fairs, wellness events, and informational sessions.
Partner with vendors and internal teams to create engaging and informative experiences.
Promote awareness and utilization of employee benefit programs.
General Responsibilities
Attend and facilitate meetings as needed to convey information, develop recommendations, and support department objectives.
Maintain strong communication with internal teams, external vendors, and regulatory agencies.
Perform additional duties as requested by Director or Assistant Director of Finance.
JOB REQUIREMENTS The individual must possess the following knowledge, skills, and abilities and demonstrate the ability to perform essential functions, with or without reasonable accommodation:
Ability to maintain a pleasant disposition and work effectively under stress.
Strong interpersonal skills and positive attitude.
Knowledge of accounting operations, payroll, and employee benefits administration.
Excellent telephone etiquette and professional communication skills.
Basic mathematical proficiency.
Ability to listen effectively, speak and write English clearly.
Strong problem‑solving skills and ability to provide proactive solutions.
Exceptional multi‑tasking, detail‑oriented, and organized.
Promote excellent employee relations while embodying the Sanctuary mission, vision, and values.
Uphold the highest standards of professionalism, ethics, and positive workplace culture.
Attend all required meetings and training sessions.
QUALIFICATIONS Education
High School Diploma/G.E.D. Equivalent
Four‑year bachelor’s degree.
Related Work Experience
Two to four years of relevant experience preferred.
Required Knowledge
Computer knowledge is a must to include Microsoft Office applications (Word, Excel, Outlook, etc.). Knowledge of ADP payroll/reporting applications is preferred.
#J-18808-Ljbffr