Musckids
**Job Description Summary**At MUSC Health, we are dedicated to providing exceptional healthcare services to our community. We are currently seeking a highly organized and efficient Executive Assistant III to join our Charleston Division leadership team.
This position will report directly to the Chief Operating Officer (COO) for the Charleston Division and will also provide administrative support to the Executive Director of Operations for the Charleston Division. The Executive Assistant III plays a crucial role in ensuring the smooth functioning of executive operations, requiring an individual who thrives in a fast-paced and dynamic environment, demonstrates exceptional discretion, and delivers with accuracy and professionalism.**Entity**Medical University Hospital Authority (MUHA)**Worker Type**Employee**Worker Sub-Type**Regular**Cost Center**CC004049 CHS - Charleston COO**Pay Rate Type**Salary**Pay Grade**Health-28**Scheduled Weekly Hours**40**Work Shift****Job Description**## · Provide high-level administrative support to the COO and Executive Director of Operations, including calendar management, scheduling, meeting organization, and correspondence handling.## · Support financial and operational processes through invoice processing, p-card management, and WorkDay submissions/changes.## · Coordinate and prioritize daily tasks and responsibilities to ensure efficient use of time and resources.## · Manage and maintain confidential information, including sensitive financial and personnel records.## · Serve as a liaison between executive leadership and other departments, ensuring clear, timely, and professional communication.## · Prepare and distribute reports, presentations, and other materials as needed.## · Manage travel arrangements, including booking, itineraries, reimbursements, and expense reporting.## · Assist with special projects, events, and strategic initiatives led by Charleston Division leadership.## · Conduct research, compile data, and develop summaries to assist with decision-making.## · Monitor progress on projects, track deliverables, and provide proactive follow-up.## · Continuously seek opportunities to improve processes, enhance efficiency, and strengthen administrative systems.## · Represent the organization and leadership team with professionalism, confidentiality, and positivity at all times.## · Special event planning, management or support as needed.## · Other duties as assigned by the COO or Executive Director of Operations.**Minimum Requirements:****Education:**Bachelor's degree in Business Administration, Healthcare Management, or a related field required.Minimum of 5 years of experience as an Executive Assistant, preferably within a healthcare or complex organizational setting.* Proficiency with Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook, Teams) is required.* Ability to quickly learn and effectively use additional software platforms (e.g., Concur, Workday).* Strong organizational and time-management skills, with the ability to manage multiple priorities effectively.* Excellent verbal and written communication skills; ability to interact with stakeholders at all organizational levels.**Additional Job Description****NOTE: The following descriptions are applicable to this section:** **1) Continuous – 6-8 hours per shift; 2) Frequent – 2-6 hours per shift;
3) Infrequent – 0-2 hours per shift**Ability to perform job functions while standing. (Frequent)Ability to perform job functions while sitting. (Frequent)Ability to perform job functions while walking. (Frequent)Ability to climb stairs. (Infrequent)Ability to work indoors. (Continuous)Ability to work from elevated areas. (Frequent)Ability to work in confined/cramped spaces. (Infrequent)Ability to perform job functions from kneeling positions. (Infrequent)Ability to bend at the waist. (Frequent)Ability to squat and perform job functions. (Infrequent)Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)Ability to reach in all directions. (Frequent)Possess good finger dexterity. (Continuous)Ability to fully use both legs. (Continuous)Ability to fully use both hands/arms. (Continuous)Ability to lift and carry 15 lbs. unassisted. (Infrequent)Ability to lift/lower objects 15 lbs. from/to floor from/to 36 inches unassisted. (Infrequent)Ability to lift from 36 inches to overhead 15 lbs. (Infrequent)Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)Ability to see and recognize objects close at hand or at a distance. (Continuous)Ability to match or discriminate between colors. (Continuous)
\*(Selected Positions)Ability to determine distance/relationship between objects; depth perception. (Continuous)Ability to maintain hearing acuity, with correction. (Continuous)Ability to perform gross motor functions with frequent fine motor movements. (Continuous)Ability to work in a latex safe environment. (Continuous)*\*Ability to maintain tactile sensory functions. (Frequent)
\*(Selected Positions)**\*Ability to maintain good olfactory sensory function. (Frequent)
\*(Selected Positions**\*Ability to be qualified physically for respirator use, initially and as required. (Continuous)**(Selected Positions)\***If you like working with energetic enthusiastic individuals, you will enjoy your career with us!*The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here:Thank you for wanting to be part of the Medical University of South Carolina team. Whether you want to teach the next generation of health care leaders, innovate new business models, discover the next breakthrough or provide patient care, there's a role for you that fuels your passion and takes advantage of your skills.There are career opportunities available in academics, research, hospital medicine, physician practices and support services, from patient billing to IT. As an applicant, you can search jobs for all MUSC entities as well as search by category and location.MUSC attracts more than $250 million annually in research funding, making it the biggest magnet for biomedical, extramural research dollars of all institutions of higher learning in South Carolina. The Clinical and Translational Science Award (CTSA) Program aims to advance
to increase the speed at which new treatments become available to patients.MUSC Health, the clinical enterprise, operates a 750 bed medical center, which includes a nationally recognized Children’s Hospital, the Ashley River Tower (cardiovascular, digestive disease, and surgical oncology), Hollings Cancer Center (one of fewer than 70 elite National Cancer Institute designated centers), a Level I Trauma Center and the Institute of Psychiatry. In addition, there are more than 100 outreach clinics, hospital/health system affiliations, and telehealth sites.
U.S. News & World Report placed us among the , with 11 specialties in the top 50. The MUSC Medical Center is also
in South Carolina. #J-18808-Ljbffr
This position will report directly to the Chief Operating Officer (COO) for the Charleston Division and will also provide administrative support to the Executive Director of Operations for the Charleston Division. The Executive Assistant III plays a crucial role in ensuring the smooth functioning of executive operations, requiring an individual who thrives in a fast-paced and dynamic environment, demonstrates exceptional discretion, and delivers with accuracy and professionalism.**Entity**Medical University Hospital Authority (MUHA)**Worker Type**Employee**Worker Sub-Type**Regular**Cost Center**CC004049 CHS - Charleston COO**Pay Rate Type**Salary**Pay Grade**Health-28**Scheduled Weekly Hours**40**Work Shift****Job Description**## · Provide high-level administrative support to the COO and Executive Director of Operations, including calendar management, scheduling, meeting organization, and correspondence handling.## · Support financial and operational processes through invoice processing, p-card management, and WorkDay submissions/changes.## · Coordinate and prioritize daily tasks and responsibilities to ensure efficient use of time and resources.## · Manage and maintain confidential information, including sensitive financial and personnel records.## · Serve as a liaison between executive leadership and other departments, ensuring clear, timely, and professional communication.## · Prepare and distribute reports, presentations, and other materials as needed.## · Manage travel arrangements, including booking, itineraries, reimbursements, and expense reporting.## · Assist with special projects, events, and strategic initiatives led by Charleston Division leadership.## · Conduct research, compile data, and develop summaries to assist with decision-making.## · Monitor progress on projects, track deliverables, and provide proactive follow-up.## · Continuously seek opportunities to improve processes, enhance efficiency, and strengthen administrative systems.## · Represent the organization and leadership team with professionalism, confidentiality, and positivity at all times.## · Special event planning, management or support as needed.## · Other duties as assigned by the COO or Executive Director of Operations.**Minimum Requirements:****Education:**Bachelor's degree in Business Administration, Healthcare Management, or a related field required.Minimum of 5 years of experience as an Executive Assistant, preferably within a healthcare or complex organizational setting.* Proficiency with Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook, Teams) is required.* Ability to quickly learn and effectively use additional software platforms (e.g., Concur, Workday).* Strong organizational and time-management skills, with the ability to manage multiple priorities effectively.* Excellent verbal and written communication skills; ability to interact with stakeholders at all organizational levels.**Additional Job Description****NOTE: The following descriptions are applicable to this section:** **1) Continuous – 6-8 hours per shift; 2) Frequent – 2-6 hours per shift;
3) Infrequent – 0-2 hours per shift**Ability to perform job functions while standing. (Frequent)Ability to perform job functions while sitting. (Frequent)Ability to perform job functions while walking. (Frequent)Ability to climb stairs. (Infrequent)Ability to work indoors. (Continuous)Ability to work from elevated areas. (Frequent)Ability to work in confined/cramped spaces. (Infrequent)Ability to perform job functions from kneeling positions. (Infrequent)Ability to bend at the waist. (Frequent)Ability to squat and perform job functions. (Infrequent)Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)Ability to reach in all directions. (Frequent)Possess good finger dexterity. (Continuous)Ability to fully use both legs. (Continuous)Ability to fully use both hands/arms. (Continuous)Ability to lift and carry 15 lbs. unassisted. (Infrequent)Ability to lift/lower objects 15 lbs. from/to floor from/to 36 inches unassisted. (Infrequent)Ability to lift from 36 inches to overhead 15 lbs. (Infrequent)Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)Ability to see and recognize objects close at hand or at a distance. (Continuous)Ability to match or discriminate between colors. (Continuous)
\*(Selected Positions)Ability to determine distance/relationship between objects; depth perception. (Continuous)Ability to maintain hearing acuity, with correction. (Continuous)Ability to perform gross motor functions with frequent fine motor movements. (Continuous)Ability to work in a latex safe environment. (Continuous)*\*Ability to maintain tactile sensory functions. (Frequent)
\*(Selected Positions)**\*Ability to maintain good olfactory sensory function. (Frequent)
\*(Selected Positions**\*Ability to be qualified physically for respirator use, initially and as required. (Continuous)**(Selected Positions)\***If you like working with energetic enthusiastic individuals, you will enjoy your career with us!*The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here:Thank you for wanting to be part of the Medical University of South Carolina team. Whether you want to teach the next generation of health care leaders, innovate new business models, discover the next breakthrough or provide patient care, there's a role for you that fuels your passion and takes advantage of your skills.There are career opportunities available in academics, research, hospital medicine, physician practices and support services, from patient billing to IT. As an applicant, you can search jobs for all MUSC entities as well as search by category and location.MUSC attracts more than $250 million annually in research funding, making it the biggest magnet for biomedical, extramural research dollars of all institutions of higher learning in South Carolina. The Clinical and Translational Science Award (CTSA) Program aims to advance
to increase the speed at which new treatments become available to patients.MUSC Health, the clinical enterprise, operates a 750 bed medical center, which includes a nationally recognized Children’s Hospital, the Ashley River Tower (cardiovascular, digestive disease, and surgical oncology), Hollings Cancer Center (one of fewer than 70 elite National Cancer Institute designated centers), a Level I Trauma Center and the Institute of Psychiatry. In addition, there are more than 100 outreach clinics, hospital/health system affiliations, and telehealth sites.
U.S. News & World Report placed us among the , with 11 specialties in the top 50. The MUSC Medical Center is also
in South Carolina. #J-18808-Ljbffr