Orange Water And Sewer Authority, NC
Board Clerk/Executive Assistant
Orange Water And Sewer Authority, NC, Wilmington, North Carolina, United States, 28412
Salary :
$64,708.00 - $97,061.00 Annually Location :
NC, NC Job Type:
Full-Time Job Number:
00209 Department:
Executive Department Opening Date:
10/09/2025 Closing Date:
10/30/2025 11:59 PM Eastern
Description
Seeking a highly skilled and motivated Board Clerk/Executive Assistant to join our dynamic team. This role provides support to a nine-member Board of Directors, Executive and Engineering Teams. Seeking an individual for this busy position who has a positive attitude, excellent written and verbal communication skills, and a high level of attention to detail with the ability to prioritize, meet deadlines and multi-task. Examples of Duties Key Responsibilities include: Serving in the official capacity of Clerk to the Board of Directors. Position prepares and distributes monthly meeting agendas, maintains website with public announcements and information, sets up and attends Board meetings, prepares minutes and summaries, maintains files on Board policies, schedules onboarding activities for Board members and communicates with local government elected officials, town managers, and clerks. Serves as liaison to General Counsel by organizing meetings, collecting and notarizing appropriate signatures for legal documents. Position is responsible for processing legal fees of General Counsel and assists with the annual report. Assist with daily administrative functions to include maintaining official records for the organization to include a record retention schedule and with the development and distribution of reports and documents. Serves as coordinator for the departmental budget. Provides administrative assistance and support on various topics such as coordinating meetings/events/special projects, mailings, document management, Freedom of Information Act (FOIA) requests and customer calls. Typical Qualifications Position Qualifications:
Associate degree in Business Administration or related field and four years of high-level administrative support experience, or an equivalent combination of education and experience. North Carolina Notary Public certification. Certified Municipal Clerk (CMC) certification is preferred. Proficient in Microsoft Office and SharePoint and all office equipment. Supplemental Information Our team members are our most important resource. Benefits include:
Membership in the NC Local Government Employee Retirement System 5% Employer 457 Deferred Compensation contribution Retirement Health Savings account Employer paid Health, Dental, Vision, Life insurance, Dependent Life, Long-term Disability Cell Phone Stipend Vacation, Sick, Personal, Bereavement and Parental Leave 12 Paid Holidays Educational Reimbursement: Bonus Pay for Additional Certification and/or Education Ability to transfer unused sick leave from preceding NC Local Government or State agency employer Much, much more!
OWASA is an Equal Opportunity Employer committed to continuous improvement, sustainability, creativity, diversity, equity, inclusion and belonging. OWASA provides competitive pay and benefits in a safe, rewarding work environment. Please click to find a summary of OWASA's employee benefits. 01
Please tell us what level of education you have attained, including diplomas, degrees, and any relevant training. Please include your major if you list degrees, and training topics if you list trainings. 02
Please describe the type of positions you have been responsible for supporting, how you have supported them, and for how many years. Please include any experience with distributing meeting agendas, setting up meetings, and maintaining meeting summaries. 03
What relevant certifications do you currently have? Are there additional certifications you are pursuing or plan to pursue? 04
Please describe your familiarity with and previous use of software including: Microsoft Office Products, SharePoint, Government Meeting/Clerk software such as eScribe, Granicus, or CivicPlus, and any electronic notification systems. 05
What experience do you have working with elected or appointed officials? What about communicating with the public as a liaison of a public official or board? 06
Have you ever been responsible for organization-wide policy management and record retention systems? Please explain. 07
What interests you about this role at OWASA? Required Question
$64,708.00 - $97,061.00 Annually Location :
NC, NC Job Type:
Full-Time Job Number:
00209 Department:
Executive Department Opening Date:
10/09/2025 Closing Date:
10/30/2025 11:59 PM Eastern
Description
Seeking a highly skilled and motivated Board Clerk/Executive Assistant to join our dynamic team. This role provides support to a nine-member Board of Directors, Executive and Engineering Teams. Seeking an individual for this busy position who has a positive attitude, excellent written and verbal communication skills, and a high level of attention to detail with the ability to prioritize, meet deadlines and multi-task. Examples of Duties Key Responsibilities include: Serving in the official capacity of Clerk to the Board of Directors. Position prepares and distributes monthly meeting agendas, maintains website with public announcements and information, sets up and attends Board meetings, prepares minutes and summaries, maintains files on Board policies, schedules onboarding activities for Board members and communicates with local government elected officials, town managers, and clerks. Serves as liaison to General Counsel by organizing meetings, collecting and notarizing appropriate signatures for legal documents. Position is responsible for processing legal fees of General Counsel and assists with the annual report. Assist with daily administrative functions to include maintaining official records for the organization to include a record retention schedule and with the development and distribution of reports and documents. Serves as coordinator for the departmental budget. Provides administrative assistance and support on various topics such as coordinating meetings/events/special projects, mailings, document management, Freedom of Information Act (FOIA) requests and customer calls. Typical Qualifications Position Qualifications:
Associate degree in Business Administration or related field and four years of high-level administrative support experience, or an equivalent combination of education and experience. North Carolina Notary Public certification. Certified Municipal Clerk (CMC) certification is preferred. Proficient in Microsoft Office and SharePoint and all office equipment. Supplemental Information Our team members are our most important resource. Benefits include:
Membership in the NC Local Government Employee Retirement System 5% Employer 457 Deferred Compensation contribution Retirement Health Savings account Employer paid Health, Dental, Vision, Life insurance, Dependent Life, Long-term Disability Cell Phone Stipend Vacation, Sick, Personal, Bereavement and Parental Leave 12 Paid Holidays Educational Reimbursement: Bonus Pay for Additional Certification and/or Education Ability to transfer unused sick leave from preceding NC Local Government or State agency employer Much, much more!
OWASA is an Equal Opportunity Employer committed to continuous improvement, sustainability, creativity, diversity, equity, inclusion and belonging. OWASA provides competitive pay and benefits in a safe, rewarding work environment. Please click to find a summary of OWASA's employee benefits. 01
Please tell us what level of education you have attained, including diplomas, degrees, and any relevant training. Please include your major if you list degrees, and training topics if you list trainings. 02
Please describe the type of positions you have been responsible for supporting, how you have supported them, and for how many years. Please include any experience with distributing meeting agendas, setting up meetings, and maintaining meeting summaries. 03
What relevant certifications do you currently have? Are there additional certifications you are pursuing or plan to pursue? 04
Please describe your familiarity with and previous use of software including: Microsoft Office Products, SharePoint, Government Meeting/Clerk software such as eScribe, Granicus, or CivicPlus, and any electronic notification systems. 05
What experience do you have working with elected or appointed officials? What about communicating with the public as a liaison of a public official or board? 06
Have you ever been responsible for organization-wide policy management and record retention systems? Please explain. 07
What interests you about this role at OWASA? Required Question