Saint Mary's University of Minnesota
Executive Assistant to the President
Saint Mary's University of Minnesota, Winona, Minnesota, United States, 55987
Saint Mary's University of Minnesota is seeking candidates who are eager to contribute to its Lasallian Catholic mission of awakening, nurturing, and empowering learners to ethical lives of service and leadership. We invite individuals to help transform lives through education, inspired by the Catholic Intellectual Tradition’s quest to understand the human experience through faith and reason and its embrace of all who are dedicated to learning from one another through authentic conversations in search of the truth. We are especially interested in and give preference to candidates who demonstrate a vision to create and nurture initiatives that will advance our mission within the scope of their duties and who will foster a culture of dialogue that, with respect for all people, supports the search for meaning and purpose in pursuit of excellence.
Job Summary Saint Mary’s University of Minnesota is seeking to hire an Executive Assistant to the President. This position provides executive-level support for the President and cabinet members with work direction and supervision from the Chief of Staff. This position is responsible for a broad and complex set of assignments related to the duties of the President; provides administrative support to all Presidential activities; and acts on behalf of the President and the University in a manner that reflects the President’s priorities and the University’s mission, goals, and values. The role demonstrates commitment to providing outstanding service to a variety of internal and external University stakeholders and maintains an overall standard of excellence.
Salary Range: $50,000.00 - $60,000.00
Main Duties & Responsibilities
Coordinates the President’s meeting requests and calendar, receives and routes incoming phone calls and emails, secures travel arrangements, and prepares and archives documents.
Tracks budget expenditures, generates and processes invoices and expense reports, and reconciles credit card purchases.
Manages meeting logistics including scheduling, space reservations, agenda preparation, and taking minutes for the general session of the board, the President’s cabinet meetings, and other executive-level meetings.
Works closely with the chief of staff to plan, coordinate, and oversee all details for special projects, assignments and events.
Acts as a liaison for communication between the President’s office and internal and external constituents, including but not limited to trustees, vice presidents, deans, parents, and students.
Plans and prepares for board of trustees meetings including: leading board preparation committee meetings, handling RSVPs, arranging hotel blocks, collecting electronic documents and reports for committee meetings (ensuring quality of product and preparation for distribution), assisting with catering needs, and managing the university’s online board portal.
Serves as a key point-of-contact for requests for information from the President, the President’s cabinet, and board members.
Coordinates catering needs and hospitality for special lunches, dinners, receptions, and events hosted by the President and serves as support to the President at events during and occasionally after regular working hours.
Maintains compliance with office policies and procedures.
Executes errands for the President and performs other duties as assigned.
Monthly travel to other campus locations (Winona, Rochester, Minneapolis) required.
Other Duties & Responsibilities
Assists the Chief of Staff with oversight of budgets for the President’s office and the board of trustees.
Assists the Chief of Staff with management of executive office operations and oversight of all administrative functions of the President’s office.
Coordinates with the Chief of Staff to develop cabinet meeting agendas, distribute supporting documents, and serve as the recording secretary.
Undertakes special projects, and collects and analyzes data as background for meetings and special initiatives.
Assists office staff with oversight of student workers.
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Job Summary Saint Mary’s University of Minnesota is seeking to hire an Executive Assistant to the President. This position provides executive-level support for the President and cabinet members with work direction and supervision from the Chief of Staff. This position is responsible for a broad and complex set of assignments related to the duties of the President; provides administrative support to all Presidential activities; and acts on behalf of the President and the University in a manner that reflects the President’s priorities and the University’s mission, goals, and values. The role demonstrates commitment to providing outstanding service to a variety of internal and external University stakeholders and maintains an overall standard of excellence.
Salary Range: $50,000.00 - $60,000.00
Main Duties & Responsibilities
Coordinates the President’s meeting requests and calendar, receives and routes incoming phone calls and emails, secures travel arrangements, and prepares and archives documents.
Tracks budget expenditures, generates and processes invoices and expense reports, and reconciles credit card purchases.
Manages meeting logistics including scheduling, space reservations, agenda preparation, and taking minutes for the general session of the board, the President’s cabinet meetings, and other executive-level meetings.
Works closely with the chief of staff to plan, coordinate, and oversee all details for special projects, assignments and events.
Acts as a liaison for communication between the President’s office and internal and external constituents, including but not limited to trustees, vice presidents, deans, parents, and students.
Plans and prepares for board of trustees meetings including: leading board preparation committee meetings, handling RSVPs, arranging hotel blocks, collecting electronic documents and reports for committee meetings (ensuring quality of product and preparation for distribution), assisting with catering needs, and managing the university’s online board portal.
Serves as a key point-of-contact for requests for information from the President, the President’s cabinet, and board members.
Coordinates catering needs and hospitality for special lunches, dinners, receptions, and events hosted by the President and serves as support to the President at events during and occasionally after regular working hours.
Maintains compliance with office policies and procedures.
Executes errands for the President and performs other duties as assigned.
Monthly travel to other campus locations (Winona, Rochester, Minneapolis) required.
Other Duties & Responsibilities
Assists the Chief of Staff with oversight of budgets for the President’s office and the board of trustees.
Assists the Chief of Staff with management of executive office operations and oversight of all administrative functions of the President’s office.
Coordinates with the Chief of Staff to develop cabinet meeting agendas, distribute supporting documents, and serve as the recording secretary.
Undertakes special projects, and collects and analyzes data as background for meetings and special initiatives.
Assists office staff with oversight of student workers.
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