ND Energy Services
Dickinson, ND, USA | Hourly | 20-25 per hour | Full Time
The HR Receptionist will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department. Their main duties including welcoming and directing visitors, answering phones, sorting mail, maintains office supplies, conducting new hire orientation and entering data into HRIS.
Essential Duties & Responsibilities
Greets clients, visitors and guests; determines the purpose of each persons visit and directs or escorts him or her to the appropriate location.
Notifies company personnel of visitor's arrival
Assists walk in applicants with completing an online application
Answers, screens, and directs phone calls to staff; takes messages and schedules appointments
Receive and sort mail and deliveries
Ensures strict confidentiality of all staff and company information
Prepares new hire paperwork and conducts new hire orientations
Schedules new hire orientation appointments and makes hotel reservations
Submits online investigation requests and tracks and assists with new employee background screenings
Data entry into HRIS for new and current employees
Scans, uploads and maintains personnel files in compliance with applicable law & company policy
Provide general administrative and clerical support
Assists Human Resources with assigned duties, particularly when more advanced, skilled, or sensitive work is required.
Maintains the integrity and confidentiality of human resources files and records
Participates in developing department goals, objectives and systems
Participates in administrative staff meetings and attends other meetings and seminars
Maintains compliance with all federal, state and local employment laws
Understand and comply with company, customer and health/safety policies and any other regulations that are required
Performs other duties as directed by management
Required Skills
Excellent oral and written communication skills
Excellent interpersonal and customer service skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy.
Excellent organizational skills and attention to detail
Positive attitude and willingness to learn
Proficient with or the ability to quickly learn human resource information system (HRIS)
Proficient with or the ability to quickly learn company staff and positions
Must be able to work in a fast-paced environment
Must be able to work individually and as a team
Must be able to sit a desk for prolonged periods of time
Must be able to lift 20 lbs
Must be highly proficient in Microsoft applications (Word, Excel, PowerPoint) or related software
Must be able to legally operate a motor vehicle
Must pass a Pre-Employment Drug & Alcohol screening and participate in the random testing pool
Must pass a background check and motor vehicle record check
Supervisory Responsibilities
None
Qualifications
The requirements listed in this job description are representative of the knowledge, skill, and/or ability required and must be met by an individual to successfully perform the essential functions of this job.
Work Environment
This job operates in a professional office setting. The role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. Prolonged periods of sitting at a desk and working on a computer should be expected.
Position Type
The HR Receptionist position is a full-time, non-exempt position that is expected to work 40 hours a week.
Expected Hours of Work/Schedule
The HR Receptionist is an on-site position that is expected to work Monday through Friday from 8:00 AM to 4:30 PM or 7:30 AM to 4:00 PM with a non-compensable meal break of 30 minutes.
Licenses & Certifications
Valid Driver's License
Education & Experience
High School Diploma or equivalent
1+ year of office/clerical support experience
HR knowledge and expertise
Experience with Microsoft 365 required
Bilingual skill - Spanish preferred
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
The HR Receptionist will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department. Their main duties including welcoming and directing visitors, answering phones, sorting mail, maintains office supplies, conducting new hire orientation and entering data into HRIS.
Essential Duties & Responsibilities
Greets clients, visitors and guests; determines the purpose of each persons visit and directs or escorts him or her to the appropriate location.
Notifies company personnel of visitor's arrival
Assists walk in applicants with completing an online application
Answers, screens, and directs phone calls to staff; takes messages and schedules appointments
Receive and sort mail and deliveries
Ensures strict confidentiality of all staff and company information
Prepares new hire paperwork and conducts new hire orientations
Schedules new hire orientation appointments and makes hotel reservations
Submits online investigation requests and tracks and assists with new employee background screenings
Data entry into HRIS for new and current employees
Scans, uploads and maintains personnel files in compliance with applicable law & company policy
Provide general administrative and clerical support
Assists Human Resources with assigned duties, particularly when more advanced, skilled, or sensitive work is required.
Maintains the integrity and confidentiality of human resources files and records
Participates in developing department goals, objectives and systems
Participates in administrative staff meetings and attends other meetings and seminars
Maintains compliance with all federal, state and local employment laws
Understand and comply with company, customer and health/safety policies and any other regulations that are required
Performs other duties as directed by management
Required Skills
Excellent oral and written communication skills
Excellent interpersonal and customer service skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy.
Excellent organizational skills and attention to detail
Positive attitude and willingness to learn
Proficient with or the ability to quickly learn human resource information system (HRIS)
Proficient with or the ability to quickly learn company staff and positions
Must be able to work in a fast-paced environment
Must be able to work individually and as a team
Must be able to sit a desk for prolonged periods of time
Must be able to lift 20 lbs
Must be highly proficient in Microsoft applications (Word, Excel, PowerPoint) or related software
Must be able to legally operate a motor vehicle
Must pass a Pre-Employment Drug & Alcohol screening and participate in the random testing pool
Must pass a background check and motor vehicle record check
Supervisory Responsibilities
None
Qualifications
The requirements listed in this job description are representative of the knowledge, skill, and/or ability required and must be met by an individual to successfully perform the essential functions of this job.
Work Environment
This job operates in a professional office setting. The role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. Prolonged periods of sitting at a desk and working on a computer should be expected.
Position Type
The HR Receptionist position is a full-time, non-exempt position that is expected to work 40 hours a week.
Expected Hours of Work/Schedule
The HR Receptionist is an on-site position that is expected to work Monday through Friday from 8:00 AM to 4:30 PM or 7:30 AM to 4:00 PM with a non-compensable meal break of 30 minutes.
Licenses & Certifications
Valid Driver's License
Education & Experience
High School Diploma or equivalent
1+ year of office/clerical support experience
HR knowledge and expertise
Experience with Microsoft 365 required
Bilingual skill - Spanish preferred
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.