University of California, Berkeley
Assistant Dean, Finance and Administration (0555U), Biological Sciences Division
University of California, Berkeley, Berkeley, California, United States, 94709
Assistant Dean, Finance and Administration (0555U), Biological Sciences Division #81740
At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. As a world‑leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice.
Position Description The Assistant Dean for Finance and Administration serves as the Chief Administrative Officer (CAO) and Chief of Staff for the division. In this role, the Assistant Dean will be a core member of the Dean’s Cabinet and a collaborative leader who works closely with all of the Division’s Departments, programs and research centers.
Key responsibilities include operational and budget processes, management of a workforce of approximately 75 FTE in the Dean’s Immediate Office, the three academic departments, and Biosciences Divisional Services. The Assistant Dean develops and executes the division’s multi‑year and annual budget, optimizes use of available resources, and develops new revenue streams to support academic and research priorities.
Responsibilities
Coordinates the divisional leadership team to advance the dean’s strategic objectives.
Directs the development and execution of the division’s multi‑year and annual budget plans; establishes processes and criteria for reviewing departmental and divisional financial and administrative plans.
Advises division and department leadership on financial and administrative policies and strategies; devises creative approaches to resource allocation and financial management to achieve programmatic objectives.
Provides guidance to academic leadership regarding funding, new venture development, and other resource acquisitions; advises on revenue opportunities and serves as point for the development of professional degree supplemental tuition rates.
Advises deans, chairs, directors, faculty, and staff on complex and challenging issues involving campus policies, risk, legal, research compliance, intellectual property, etc.
Participates in leadership transition planning; acculturates new deans and chairs in college and campus policies and procedures, and prepares orientation materials for academic leadership.
Stays current on higher education funding, research administration, and teaching to provide the dean with a broad campus perspective.
Determines and establishes organizational structures and supervisory relationships.
Oversees academic departments and research centers directly and through subordinate managers and professional staff; recruits and selects senior management staff.
Directly supervises the manager of Biosciences Divisional Services (BDS), an administrative cluster of 50+ FTE supporting finance, academic personnel, HR, IT, and receiving functions; graduate student services, undergraduate student services, and curriculum planning; and storerooms and scientific recharge facilities.
Directly supervises the managers of the three academic departments, oversees the deployment of resources to support instruction; ensures strong management practices and supports professional development.
Makes decisions on operational and budget processes, staff FTE, finance, human resources, and space/facilities planning.
Manages the annual budget process for the departments and programs; monitors adherence to approved budgets, implements key financial controls across the entire division, ensures compliance, and resolves complex financial issues.
Analyzes departmental funding requests against other divisional commitments and advises the dean on key budgetary decisions (e.g., allocating campus support, aligning resources, making trade‑offs to meet strategic priorities).
Manages the dean’s divisional resources across multiple funding sources and develops strategies, policies, and procedures to optimize utilization and efficiency.
Serves as the main liaison with Berkeley Regional Services for the academic and staff HR transactions and research administration; escalates issues for resolution.
Ensures unit managers are informed of campus initiatives, policy changes, or any other activities that may impact their units.
Serves on campus administrative committees and task forces as an academic administrative subject matter expert; influences policy formulation and implementation.
Works with faculty, department chairs and directors, administrators, and senior campus administrators to develop solutions to complex problems.
Works directly with campus leaders to advance the strategic objectives of the division.
Required Qualifications
Advanced leadership abilities to oversee multiple functions and departments through subordinate managers.
Advanced analytical skills and ability to perform complex financial analysis and reporting.
Advanced skills to work collaboratively and act persuasively in sensitive situations.
Ability to build and maintain relationships with a broad range of constituents.
Demonstrates advanced strategic thinking and consulting skills in guiding the organization toward workable strategies and solutions.
Ability to effectively navigate campus enterprise systems (e.g. Cal Answers, CalPlanning, UCPath) and proficiency with common business applications (e.g. Microsoft Office, Google Suite).
Advanced skills in short‑ and long‑range planning, program and project management, facilitation and collaboration.
Excellent interpersonal skills to effectively lead, motivate, and influence people at all levels.
Advanced written, verbal and presentation skills for influencing and facilitating sustained change.
Knowledge of the organizational environment of higher education and large research universities to understand client priorities, issues, motivations and constraints.
Bachelor’s degree in related area and / or equivalent experience / training.
Preferred Qualifications
Advanced knowledge of UC policies, procedures and practices, or comparable institutional knowledge.
Proven track record of leadership in a higher education environment.
Advanced degree in related area and / or equivalent experience / training.
Salary & Benefits Salary range: $176,100 – $275,000 annually. This is a full‑time, career position eligible for full UC benefits. For information on the comprehensive benefits package offered by UC Berkeley, please visit the University of California’s Compensation & Benefits website.
How to Apply To apply, please submit your resume and cover letter.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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Position Description The Assistant Dean for Finance and Administration serves as the Chief Administrative Officer (CAO) and Chief of Staff for the division. In this role, the Assistant Dean will be a core member of the Dean’s Cabinet and a collaborative leader who works closely with all of the Division’s Departments, programs and research centers.
Key responsibilities include operational and budget processes, management of a workforce of approximately 75 FTE in the Dean’s Immediate Office, the three academic departments, and Biosciences Divisional Services. The Assistant Dean develops and executes the division’s multi‑year and annual budget, optimizes use of available resources, and develops new revenue streams to support academic and research priorities.
Responsibilities
Coordinates the divisional leadership team to advance the dean’s strategic objectives.
Directs the development and execution of the division’s multi‑year and annual budget plans; establishes processes and criteria for reviewing departmental and divisional financial and administrative plans.
Advises division and department leadership on financial and administrative policies and strategies; devises creative approaches to resource allocation and financial management to achieve programmatic objectives.
Provides guidance to academic leadership regarding funding, new venture development, and other resource acquisitions; advises on revenue opportunities and serves as point for the development of professional degree supplemental tuition rates.
Advises deans, chairs, directors, faculty, and staff on complex and challenging issues involving campus policies, risk, legal, research compliance, intellectual property, etc.
Participates in leadership transition planning; acculturates new deans and chairs in college and campus policies and procedures, and prepares orientation materials for academic leadership.
Stays current on higher education funding, research administration, and teaching to provide the dean with a broad campus perspective.
Determines and establishes organizational structures and supervisory relationships.
Oversees academic departments and research centers directly and through subordinate managers and professional staff; recruits and selects senior management staff.
Directly supervises the manager of Biosciences Divisional Services (BDS), an administrative cluster of 50+ FTE supporting finance, academic personnel, HR, IT, and receiving functions; graduate student services, undergraduate student services, and curriculum planning; and storerooms and scientific recharge facilities.
Directly supervises the managers of the three academic departments, oversees the deployment of resources to support instruction; ensures strong management practices and supports professional development.
Makes decisions on operational and budget processes, staff FTE, finance, human resources, and space/facilities planning.
Manages the annual budget process for the departments and programs; monitors adherence to approved budgets, implements key financial controls across the entire division, ensures compliance, and resolves complex financial issues.
Analyzes departmental funding requests against other divisional commitments and advises the dean on key budgetary decisions (e.g., allocating campus support, aligning resources, making trade‑offs to meet strategic priorities).
Manages the dean’s divisional resources across multiple funding sources and develops strategies, policies, and procedures to optimize utilization and efficiency.
Serves as the main liaison with Berkeley Regional Services for the academic and staff HR transactions and research administration; escalates issues for resolution.
Ensures unit managers are informed of campus initiatives, policy changes, or any other activities that may impact their units.
Serves on campus administrative committees and task forces as an academic administrative subject matter expert; influences policy formulation and implementation.
Works with faculty, department chairs and directors, administrators, and senior campus administrators to develop solutions to complex problems.
Works directly with campus leaders to advance the strategic objectives of the division.
Required Qualifications
Advanced leadership abilities to oversee multiple functions and departments through subordinate managers.
Advanced analytical skills and ability to perform complex financial analysis and reporting.
Advanced skills to work collaboratively and act persuasively in sensitive situations.
Ability to build and maintain relationships with a broad range of constituents.
Demonstrates advanced strategic thinking and consulting skills in guiding the organization toward workable strategies and solutions.
Ability to effectively navigate campus enterprise systems (e.g. Cal Answers, CalPlanning, UCPath) and proficiency with common business applications (e.g. Microsoft Office, Google Suite).
Advanced skills in short‑ and long‑range planning, program and project management, facilitation and collaboration.
Excellent interpersonal skills to effectively lead, motivate, and influence people at all levels.
Advanced written, verbal and presentation skills for influencing and facilitating sustained change.
Knowledge of the organizational environment of higher education and large research universities to understand client priorities, issues, motivations and constraints.
Bachelor’s degree in related area and / or equivalent experience / training.
Preferred Qualifications
Advanced knowledge of UC policies, procedures and practices, or comparable institutional knowledge.
Proven track record of leadership in a higher education environment.
Advanced degree in related area and / or equivalent experience / training.
Salary & Benefits Salary range: $176,100 – $275,000 annually. This is a full‑time, career position eligible for full UC benefits. For information on the comprehensive benefits package offered by UC Berkeley, please visit the University of California’s Compensation & Benefits website.
How to Apply To apply, please submit your resume and cover letter.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
#J-18808-Ljbffr