Mercyhealth Wisconsin and Illinois is hiring: Administrative Assistant in Rockfo

Overview

Administrative Assistant
Location: Javon Bea Hospital - Rockford, IL
Shift: Monday to Friday (8:00A-4:30P)
Hours: 40 hours per week

Are you a highly organized professional who thrives in a fast-paced, collaborative environment? As an Administrative Assistant supporting Mercyhealth's Executive Offices, you’ll play a key role in keeping daily operations running smoothly. Working under the guidance of assigned Vice President(s), you’ll provide responsive, high-quality administrative support and contribute to the success of our leadership team.

Qualifications

• High school diploma or equivalent required.
• Completion of an Administrative Assistant or related college degree program preferred.
• Minimum of five (5) to seven (7) years of experience providing administrative support required.
• Experience in an executive office environment preferred.
• Administrative Assistant certification preferred.
• Notary Public of Illinois required within six (6) months of hire.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and other relevant software applications.
• Proven ability to handle confidential information with discretion.
• Professional demeanor and strong interpersonal skills, with the ability to interact effectively with all levels of leadership and staff.

Responsibilities

• Prepare and manage confidential correspondence, reports, presentations, and meeting materials.
• Coordinate calendars, schedule meetings, prepare agendas, and arrange logistics for events and travel.
• Greet and assist visitors, manage calls, and provide professional administrative support to executives.
• Maintain organized filing systems (electronic and hard copy) and handle incoming and outgoing mail.
• Support Vice President(s) during absences to ensure continuity of operations.
• Order and maintain office supplies and assist with special projects.
• Promote a professional, team-oriented, and customer-focused work environment.
• Assist with executive and Board of Directors support as needed.

Benefits

• Medical, Dental, Vision
• RN Student Loan Debt Repayment Program
• Life & Disability Insurance
• FSA/HSA Options
• Generous PTO
• Parental & Caregiver Leave
• Career Advancement
• Tuition Reimbursement
• Certification Reimbursement
• Well-being Programs
• Employee Discounts
• On-Demand Pay
• Financial Education

Seniority level

• Mid-Senior level

Employment type

• Part-time

Job function

• Administrative
• Industries: Hospitals and Health Care

Referrals increase your chances of interviewing at Mercyhealth Wisconsin and Illinois by 2x

Get notified about new Administrative Assistant jobs in Rockford, IL.