TestEquity LLC is hiring: Administrative Assistant in Houston

Overview

Join to apply for the Administrative Assistant role at TestEquity LLC.

The Administrative Assistant is highly self‑motivated, professional, and capable of managing their workload and prioritizing tasks in a fast‑paced corporate environment. The ideal candidate must have a strong commitment toward the job and a desire to succeed. As an Administrative Assistant, you must be willing to constantly improve your performance and add new abilities.

Responsibilities

• Greet and assist visitors in a professional manner.
• Receive packages and check/deliver mail.
• Perform administrative tasks such as filing, data entry, expense reporting, scanning, scheduling interviews, and calendar management of the organization.
• Assist with general office duties—managing office supply inventory and orders, making coffee, submitting maintenance tickets through the maintenance portal, turning on/off common area touch‑board devices, and prepping/cleaning conference rooms.
• Manage conference room calendars and multiple departmental shared calendars.
• Assist the HR team with project management.
• Support logistics for onsite meetings and coordinate events across three sites in the area.
• Answer the phone in a timely, courteous manner and direct calls to the appropriate person.
• Keep reception area, break rooms, and conference rooms clean and free of used cups, glasses, cans, and trash; set up meeting rooms with replenishments.
• Work with the organization on various administrative tasks, travel planning, itinerary preparation, expense reporting, and event organization.
• Keep executives informed about all details going on in the organization.
• Manage the daily workflow; balance many priorities and design a suitable workflow.
• Able to foresee problems and take preemptive actions.
• Write well‑rounded sentences in professional language without errors.
• Employ oral and written skills to convey a positive message.
• Indirrectly responsible for product quality.
• Perform all other duties as assigned.

Qualifications

• 3+ years of experience as an Administrative Assistant or equivalent experience is required.
• High School or GED is required.
• 3+ years of Customer Service Experience is required.
• Proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Teams, Outlook) is highly encouraged.
• Strong organizational skills with attention to detail are desirable.
• The ideal candidate should be friendly, detail oriented, honest, and able to work well with little to no supervision at times.
• Good communication, organizational, and computer skills are a must to interact constantly with team members and guests.
• A good attitude and work ethic is more important than experience.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Comfortability working in a high-volume environment.

Physical Requirements

• Ability to safely and successfully perform essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Ability to lift up to 20 lbs. may be required.

This position requires applicants to be authorized to work in the US without sponsorship; TestEquity does not sponsor applicants for work visas.

TestEquity provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.