Quantum Technologies is hiring: Executive Assistant in Sturgeon Bay

Overview

We’re seeking a highly organized, tech-savvy Executive Assistant to support our CEO in day-to-day operations. This role is ideal for someone who thrives in a fast‑paced environment, enjoys problem‑solving, and takes pride in keeping complex schedules and projects running smoothly.

Key Responsibilities

• Manage the CEO’s calendar, appointments, and meeting logistics.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Draft, proofread, and manage emails, documents, and presentations on behalf of the CEO.
• Organize, track, and prioritize tasks, projects, and follow‑ups to ensure deadlines are met.
• Handle travel planning, expense reporting, and logistics for meetings, events, and conferences.
• Assist with research, data entry, and coordination of reports or proposals.
• Support company initiatives by helping with marketing coordination, client communications, and vendor relationships as needed.
• Maintain a high level of confidentiality and discretion in handling sensitive information.

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Exceptional organizational and time management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• High proficiency in Google Workspace (Docs, Sheets, Calendar, Drive) and general comfort with technology tools like Slack, Zoom, and CRM systems.
• Ability to multitask, prioritize, and anticipate needs in a dynamic work environment.
• Professional demeanor with a proactive, can‑do attitude.
• Experience in the IT, MSP, or technology sector is a plus.

What We Offer

• Competitive salary based on experience.
• Flexible work environment with opportunities for growth.
• Supportive, community‑oriented culture that values innovation and collaboration.
• A chance to be directly involved in helping shape the future of Quantum Technologies.
• Hourly wage: $20–$25/hr, based on experience and certifications.
• Full‑time: 40+ hours/week with potential for overtime.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• 401(k) with employer match.
• Paid training and certification support.
• Tool and uniform allowance.

Location: Sturgeon Bay, WI