Temporary Office Assistant Job at Florida International University in Miami

Temporary Office Assistant

Join to apply for the Temporary Office Assistant role at Florida International University.

Job Summary

The Nursing and Health Science Deans Office is currently seeking a Temporary Office Assistant to join their team of professionals.

Responsibilities

• Manages the Associate Dean's calendar, meetings, and appointments.
• Prepares agendas and briefing materials for meetings.
• Reviews and prioritizes correspondence and requests.
• Maintains confidentiality and exercises discretion in handling sensitive matters.
• Oversees office transactions and maintains organizational systems (filing, databases, spreadsheets).
• Orders and manages office supplies.
• Provides logistical support for events, workshops, conferences, seminars, and visitor trips.
• Prepares Travel Authorization Requests, arranges travel, and processes reimbursements for Associate Dean, office staff, faculty, and visitors.
• Ensures compliance with academic deadlines as per Academic Affairs calendar.
• Maintains and updates the Academic Affairs SharePoint site.
• Assists the Office of Academic Affairs and implements systems for admissions, retention, and progression.

Minimum Qualifications

• High School Diploma or GED and 2 years of experience; or an equivalent combination of relevant education and/or experience.

Desired Qualifications

• High School Diploma.
• Experience with Microsoft Office Suite.

Benefits

• Work Schedule: 8:30 AM – 5:00 PM.
• Salary: $20 per hour.
• Temporary Disclosure: As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement). Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits.

Application Instructions

To apply, submit your application through the FIU Careers portal. If you have not created a registered account, you will be asked to create a username and password. Attach your resume and cover letter in one Microsoft Word or PDF file. This posting will close at 12:00 AM on the close date.

EEO Statement

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.